## WINGRAVE COMMUNITY ASSOCIATION ## ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2021 The Charity 1. The name of the charity is Wingrave Community Association, registered number 265412, based at the Community Centre, Church Street, Wingrave, Aylesbury, HP22 4PE. The charity is an unincorporated association, established in 1973. The current constitution was adopted on 21 May 2001. 2. The objectives of the Association are to work, in partnership with other organisations, to improve the quality of life of the residents of the civil parish of Wingrave-withRowsham in Buckinghamshire, in particular to provide educational and recreational facilities, and to manage a community centre in support of these objectives. The Association works through a mix of direct provision of services and events and of providing support and facilitation to specialist groups and organisations. 3. Membership of the Association is open to all individuals living within WingravewithRowsham and to all voluntary or non-profit making organisations and statutory authorities operating wholly or partly within the parish. The Association’s policies prohibit discrimination on the grounds of gender, marital status, age1, race, nationality, religion, political affiliation, social class, sexual orientation or disability. ## Governance and management of the Association 4. The Council of the Association exercises the function of the trustee body. The principal functions of the Council are to determine Association policies, to approve an annual budget, to authorise major items of expenditure, and to appoint and mandate the Executive Committee (see below). 5. Council members are either elected by the Annual General Meeting in a personal capacity or are nominated by organisations eligible for Association membership. Members can be co-opted during the year between annual meetings. The Annual General Meeting also elects the three honorary officers: Chairman, Secretary and Treasurer. 6. Day to day management of the Association is the responsibility of an Executive Committee, drawn from the honorary officers and members of the Council. There is a power to co-opt members from other sources. The Executive Committee is supported by sub-committees dealing with specific aspects of the Association’s work. ## Finances 7. The Association secures income from a variety of sources, including membership fees, charges for hiring the community centre, surpluses from activities run by the Association, and grants. Details are given in the accompanying accounts. ## Other assets 8. The community centre is held on a 60-year peppercorn rent lease from Buckinghamshire County Council, with operations commencing in 1973. Three members of the Council are appointed as “property trustees” to hold the lease on behalf of the Association. 9. The Association owns a range of equipment, held within the community centre, necessary for carrying out a range of activities. The equipment includes tables, chairs, crockery, cutlery, kitchen facilities, a heating boiler, lighting, floor coverings and tools for minor maintenance and repairs. Summary review of activities 10. Noting that for much of the year COVID restrictions were in place and the community centre was therefore unable to open, the key public activities during the year have been: (a) completion of the Vision 2020 refurbishment works, which have significantly improved the bar, main hall and kitchen in the community centre making it more useable for a wider range of events. This was marked by holding an Open Day on 19[th] September 2020; (b) operating a community grants scheme, with an annual budget of £500, for making small grants to village organisations or groups of people to help with non-profit making activities which benefit the community; (c) making the community centre available as a facility for groups in organisations; (d) running a series of summer barbecues, starting early on Friday evenings, which have been attracting people – particularly those with young families - who had not previously used the community centre; (e) producing and distributing every month a village magazine, The Communiqué, which is delivered free to every household in the parish. Signed on behalf of Wingrave Community Association Jacqueline Hutton (Secretary) 22[nd] January 2022 WINGRAVE COMMUNITY ASSOCIATION 2020-21 ## **Registered Charity Number 265412** ## **FINANCIAL STATEMENTS** **FOR THE YEAR ENDED** **31st MARCH 2021** WINGRAVE COMMUNITY ASSOCIATION 2020-21 ## **BALANCE SHEET** at 31 March 2021 |Notes
**FIXED ASSETS**
11
Leasehold premises
Furniture and fittings
Total fixed assets
**CURRENT ASSETS**
Stock
7
Trade Debtors
10
Prepayments
10
HSBC Bank account
Cash in hand
8
Virgin Money account
COIF deposit account
Total current assets
Less:**CURRENT LIABILITIES**
Creditors and accruals
9
Future Liabilities - Bounce Back
**REPRESENTED BY:**
**ACCUMULATED FUND**
As at 1 April 2020
Surplus/(deficit) for the year
At 31 March 2021
**RESERVE FUNDS**
Major Repairs
18
______________________________________
______________________________________
Date __________________________________|**2021**
2020
£
£
£
£
3,603
3,893
12,614
13,446
16,217
17,339
2,233
2,676
22
146
379
7,918
13,269
4,263
250
250
14,351
9,932
12,011
4,776
42,515
29,964
4,009
1,338
4,009
1,338
14,339
14,339
**40384**
45,965
30,418
33,149
(34)
(2,730)
30,384
30,418
**10,000**
15,547
**40,384**
45,965
Hon. Chairman
Hon. Treasurer|**2021**
2020
£
£
£
£
3,603
3,893
12,614
13,446
16,217
17,339
2,233
2,676
22
146
379
7,918
13,269
4,263
250
250
14,351
9,932
12,011
4,776
42,515
29,964
4,009
1,338
4,009
1,338
14,339
14,339
**40384**
45,965
30,418
33,149
(34)
(2,730)
30,384
30,418
**10,000**
15,547
**40,384**
45,965
Hon. Chairman
Hon. Treasurer| |---|---|---| |||| |||45,965| |||33,149
(2,730)| |||30,418
15,547| |||45,965| |||| The notes of pages 4 to 9 form part of these Financial Statements WINGRAVE COMMUNITY ASSOCIATION 2020-21 ## **INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 MARCH 2021** |Notes
**INCOME**
Membership subscriptions
Donations
Gift Aid refund
Parish Council
Interest received
200+ Club (net)
12
Community Centre hire fees ( net - refunds)
Social events (net)
13
Trading - bar (net)
14
PV panels
**EXPENDITURE**
Community Centre rent and rates
Community Centre cleaning
Community Centre energy and water
Telephone & broadband
Community Centre repairs and maintenance
Administration including insurance, PRS, Postie
Vision 2020
20
Credit card facility
Communiqué (net)
16
Wingrave and Rowsham Directory
Donations
Community grants
3
Depreciation
11
**(EXCESS OF EXPENDITURE OVER INCOME)**
Transfer to Major Repairs Reserve Fund
18
**SURPLUS/(DEFICIT) FOR THE YEAR**|**2021**
2020
£
£
£
£
**1,045**
1673
**163,100**
0
**72**
232
**5,128**
5,000
**57**
128
290
**1,790**
11,493
**455**
8,433
**0**
2,102
**605**
966
**172,252**
30,317
**211**
125
**3,599**
12,340
**2,278**
4,233
**603**
1,042
**12753**
6,516
**1,855**
3,197
**146,824**
0
**715**
852
**617**
1,042
**315**
282
**0**
543
**0**
500
**2516**
2,372
**172,286**
33,047
(2,730)
**0**
0
**(34)**
(2,730)| |---|---| ||| WINGRAVE COMMUNITY ASSOCIATION 2020-21 ## **NOTES TO THE ACCOUNTS YEAR ENDED 31 MARCH 2021** ## **1. Accounting policy** The following accounting policies have been used consistently in dealing with items which are considered material in relation to the charity's financial statements: ## **Basis of accounting** The financial statements have been prepared in accordance with Financial Reporting Standard for Smaller Entities and follow recommendations in Statement of Recommended Practice - Accounting by Charities. ## **Covenants and donations** These comprise amounts receivable during the year. ## **Income tax recovered (Gift Aid Refund)** These comprise tax recoverable on covenants and donations. ## **Value added tax** The charity is not registered for value added tax. The figures in these accounts are therefore inclusive of value added tax where applicable. |||**2021**||2020|| |---|---|---|---|---|---| |**2. Trustees**||£||£|| |Remuneration and other benefits paid to trustees|None||None||| |Transactions undertaken in which a trustee has a|||||| |material interest|None||None||| |**3. Community Grants (Grants to Institutions)**|||||| |Grants made this year are:|0||||500| |**4. Endowments and Restricted Funds**|||||| |None|||||| ## **5. Investment Assets** None WINGRAVE COMMUNITY ASSOCIATION 2020-21 ## **NOTES TO THE ACCOUNTS YEAR ENDED 31 MARCH 2021** |**6. Paid employees**
None
**7. Stock**
This represents stock for use at social and other events
**8. Cash**
No petty cash is held. Cash floats for social events.
**9. Creditors and Accruals**
Contract Natural Gas
Dayla
Vision 2020
Herts CC
Rush & Warwick
Bucks CC
Worldpay
**10. Debtors and Prepayments**
Microtricity: PV panels
Bar/Credit card payments
Community Centre Hire - ZSMKA
Communique Adverts
PPL/PRS Licence 4/1/21 to 3/1/22 (prepayments)
FCC CTP payment - repay re Kirby Fund|**2021**
2020
**£**
**£**
2,233
2,676
**£**
**£**
250
250
**£**
**£**
0
333
0
161
3459
0
0
28
455
719
31
31
63
67| |---|---| ||4009
1,339| ||**2021**
2020
**£**
**£**
0
92
0
47
0
51
22
0
379
349
0
7,525| ||401
8,064| WINGRAVE COMMUNITY ASSOCIATION 2020-21 ## **NOTES TO THE ACCOUNTS YEAR ENDED 31 MARCH 2021** ## **11. Tangible fixed assets and depreciation Depreciation is charged in the accounts to write off the value of fixed assets over their effective lifetime.** |**Furniture and fittings**|**£**|**£**| |---|---|---| |Reducing balance at 15% per year||| |Cost at 1 April 2020||41,879| |Additions:||| |Foldbank Amp DA500|544|| |Subwoofer|188|| |Speakers JBL AC95 x 2|391|| |Speaker Amp -CrownX64002|270|| |||1,393| |Total cost at 31 March 2021||43,272| |Less depreciation at 31 March 2020||(28,433)| |||14,839| |Depreciation for 2020-21||(2,226)| |Net book value at 31 March 2021||12,613| |**Leasehold premises**||| |Flat rate at 2.2% per year||| |Cost (excluding £4,500 grant received in 1973-4)||17,658| |Less depreciation at 31 March 2020||(13,765)| |||3,893| |Depreciation for 2020-21||(290)| |Net book value at 31 March 2021||3,603| ## **12. Bounce Back Loan** |**12. Bounce Back Loan**|| |---|---| |This loan is Goverment backed and repayable anytime
over 5 Year Period
**13. Social events**
Barbecues net income
Bingo net income
Other social events and events bars net income|**£14339**
**£**
0
0
455| ||455| WINGRAVE COMMUNITY ASSOCIATION 2020-21 ## **NOTES TO THE ACCOUNTS YEAR ENDED 31 MARCH 2021** |**14. Trading - bar**
This figure is the net income from bar sales for private
events, all other bar net income has been allocated to
the associated social event.
**15. Gross income and expenditure**
Income
Expenditure
**16. Communiqué**
Production costs
Less advertising revenue
(Cost)/surplus
**17. Major Repairs reserve fund**
Brought forward from 2019-20
No contribution for year due to Covid19
Ceiling and roof replaced
Balance at 31 March 2021
**18. General cash reserve**
The general cash reserve is the net amount of current assets
excluding stock, less current liabilities and the amounts
allocated to reserve funds.
Current assets
less stock
less current liabilities
Less Future Libilites
less Major Repairs fund
Balance at 31 March 2021
Several items of income and expenditure are reported net in the Income and Expenditure account. The
total gross income and gross expenditure for the Association is:
This fund was established in 2006 to accumulate sufficient funds to pay for major repairs or works which
cannot be funded from annual income, for example replacing the heating system, refelting the flat roofs,
refurbishin the kitchen etc|2021
2020
0 210
2021
2020
177,116
57,357
175,629
65,847
**£**
**£**
(4,709)
(5,074)
4,092 4032| |---|---| ||(617)
(1,042)| ||**£**
**£**
15,547
15,547
0
5,547| ||10,000
15,547| ||**£**
**£**
39,880
28,847
(2,233)
(2,676)
(4,009)
(1,338)
(14,339)
0
(10,000)
(15,547)| ||9,299
9,286| WINGRAVE COMMUNITY ASSOCIATION 2020-21 ## **NOTES TO THE ACCOUNTS YEAR ENDED 31 MARCH 2021** |**NOTES TO THE ACCOUNTS YEAR ENDED 31 MARCH 2021**|| |---|---| |**19.. Wingrave Players**
WCA holds the funds belonging to Wingrave Players in a
separate account with COIF. This money does not form part
of WCA assets and does not form part of these accounts.
The movements of funds in this account are:
Brought forward from 2020-21
STAGE CURTAINS
Interest
Carried forward to 2021-22|2021
2020
**£**
**£**
4,412
4,386
-2,000
0
5
26| ||2,417
4,412| WINGRAVE COMMUNITY ASSOCIATION 2020-21 |**HSBC current account**
Less unpresented payments
RUSH AND WARWICK
WORLDPAY
BUCKS CC
Add uncredited deposits:
Communique Advert
Balance per cash book: 31st March 2020
Total receipts
Total payments
Balance per cash book: 31st March 2021
**Virgin Money Charity Deposit account**
Balance per cash book:
Total receipts
Interest
Total payments
**COIF Charities Deposit Fund account**
Balance per cash book:
Total receipts
Interest
Total payments
**COIF Deposit account (Wingrave Players)**
Interest
Payment
**BANK ACCOUNTS RECONCILIATION AT 31 MARCH 2020**|**£**
**_£_**
13,269
455
63
31
549
22
22
12,742
4,264
196,771
188,293
12,742
9,933
4,419
14,352
4,777
11,234
4,000
12,011
4,412
5
2,000
2,417|**£**
**_£_**
13,269
455
63
31
549
22
22
12,742
4,264
196,771
188,293
12,742
9,933
4,419
14,352
4,777
11,234
4,000
12,011
4,412
5
2,000
2,417| |---|---|---| |||| |||12,742| |||4,264
196,771
188,293| |||12,742| |||9,933
4,419| |||14,352| |||4,777
11,234
4,000| |||12,011| |||4,412
5
2,000| |||2,417| WINGRAVE COMMUNITY ASSOCIATION 2020-21 WINGRAVE COMMUNITY ASSOCIATION 2020-21 WINGRAVE COMMUNITY ASSOCIATION 2020-21 WINGRAVE COMMUNITY ASSOCIATION 2020-21 WINGRAVE COMMUNITY ASSOCIATION 2020-21 WINGRAVE COMMUNITY ASSOCIATION 2020-21 WINGRAVE COMMUNITY ASSOCIATION 2020-21 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner s Report Report to the trusteesl members of WINGRAVE COMMUNITY ASSOCIATION On accounts for the year ended 31ST MARCH 2021 Charity no (rf any) 265412 Set out on pages I report to the trustees on my examination of the accounts of the above charity (Ihe Trust-) for the year ended As the chariws trustees, you are responsible for the preparation of Ihe accounts in accordan￿ with the requirements of the Charities Act 2011 Aoy). Responslbllties and basis of report I report in respect of my examination of Ihe Trusys accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)Ib} of the Act. Independent tThe charity's gross In(j￿￿e exceeded £250.0(KJ and l am qualirth to examlnerfs statement undertake the examination by ￿Ing a qualified member of linsert name of applicable listed bodyl]. Delete [ ] rfnot 8pFlicable. I have completed my examination. I confirm that no material matters have come to my attention in (x)nnection with the examination (other than that disdosed below ") gives me cause to believe that in. any malerial respecL the accountirwJ records were not kept in accordance with section 130 of the Charities Ad., or the accounts did not accord with the accounting records: or Ihe accounts did not compty wÉth the applicable requirements conceming the fomi and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a Irue and fair. view which is not a matter considered as part of an independent examination. I have no concems and have come across no other matters in connection with the examinab.on to which attention should ke dravm in this report in order to enable a proper understanding of the acu>unts to be reached. . Please delete the words In the brnckets if they do not apply. Date: 5110121 Signed: Name: PHER ZE BULSARA Relevant professlonal qualification(s) or body (if any)- ACA (REfD) Oct 2018 IER Addross: 2 GREEN CLOSE STANBRIDGE LU7 9JL Section B Oisclosure Only complete rf the examiner needs lo highli9ht material matters of con￿rn (see CC32, Independent examinab.on of charity accounts: directions and guidan￿ for examiners)- Glve here brief detalls of any items that the examiner wlsh8s to disclose. None Oct 2018 IER