Trustees' Annual Report for the period
Period start date Period end date Day01 Month04 Year2024 Day31 Month03 Year2025
From
To
Section A Reference and administration details
Charity name Long Sutton Village Hall and Recreation Ground
Other names charity is known by
Registered charity number (if any) 265318
Charity's principal address Long Sutton Village Hall
Martock Road
Long Sutton, LANGPORT, Somerset
Postcode TA10 9NT
Names of the charity trustees who manage the charity: Long Sutton Parish Council
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Mr G R Cox | Chairman, PC | |||
| Mr N Rousell | Councillor | |||
| Mrs R Coombes | Councillor | |||
| Mrs G Greenfield | Councillor | 02/07/2024 | ||
| Mrs Joyce Pritchard |
Councillor | |||
| Mrs G Rickards | Councillor | |||
| Mr G Stoddart- Stones |
Councillor | Up to 27/08/2024 | ||
| Mr N Ward | Councillor | |||
| Mr B Wielgus | Councillor | |||
Names of the trustees for the charity, if any, (for example, any custodian trustees)
| Name | Dates acted if not for whole year | |
|---|---|---|
| LongSutton Parish Council | ||
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Names and addresses of advisers (Optional information)
Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information)
Section B Structure, governance and management
Description of the charity’s trusts
Type of governing document
Trust Deed
- (eg. trust deed, constitution)
How the charity is constituted
Trust
- (eg. trust, association, company)
Trustee selection methods
Members of Parish Council
- (eg. appointed by, elected by)
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
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policies and procedures adopted for the induction and training of trustees;
-
the charity’s organisational structure and any wider network with which the charity works;
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relationship with any related parties;
-
trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
Summary of the objects of the charity set out in its governing document
To maintain the fabric and structure of the Long Sutton Village Hall and Recreation Ground, and to manage activities in such a way as to profitably sustain these facilities on behalf of the Village
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Enabling the hire of the Village Hall and Recreation Ground facilities by parties for the good of the village community.
Activities supported by the village hall as a central venue include:
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Pilates classes
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Yoga classes
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WI meetings
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Short mat bowls
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Tai Chi
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Guide Dog Puppy class
Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
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Various other fitness groups
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Lectures
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NHS Blood Transfusion sessions
Additional details of objectives and activities (Optional information)
You may choose to include further statements, where relevant, about:
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policy on grantmaking;
-
policy programme related investment;
-
contribution made by volunteers.
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Section D Achievements and performance
Summary of the main achievements of the charity during the year
The Village Hall is now back to usage of pre-covid levels, providing a central venue for activities appealing to all age groups within the community.
The recreation ground continues to be used by Long Sutton Cricket Club, who provide cricket training and match days to adult and youth teams in both men’s and women’s leagues.
Since the refurbishment of the main hall during covid, there have been more concert nights, and also plays/peformances both by the primary school and also the local dramatic society.
The tennis courts have been improved, and continue to be a popular attraction.
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Section E Financial review
The charity sets aside 5% of its revenues each month into a savings Brief statement of the account
charity’s policy on reserves
Details of any funds materially None in deficit
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
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the charity’s principal sources of funds (including any fundraising);
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how expenditure has supported the key objectives of the charity;
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investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Geoffrey Rupert Cox Position (eg Secretary, Chair, Chairman of the Parish Council etc) Date 10.07.25
March 2012
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TAR Maich 2012
PROFIT & LOSS - 1 Apr 24 - 31 Mar 25
| Income Main Hall Commitee Room Kitchen Lower Car Park Hire Main Car Park Hire (top) Grassed Area Pavilion and Playing Field Tennis Court General Item Hire Hire Other Booking Deposit Party and Functon Deposit Bank Account Interest Cricket Club Fundraising Cancellaton Fee Charge for paying by chq Other Costs Admin accountant fees honorarium insurance bank account charges sofware Transfer to PC Advertsing Maintenance Health and Safety General Maintenance Running Costs Utlites cleaning internet license Total Expenses Net |
APR APR-MAY APR-JUN APR-JUL APR-AUG APR-SEP APR-OCT APR-NOV APR-DEC APR-JAN APR-FEB APR-MAR EOY 23/24 EOY 22/23 EOY 21/22 Comments From LY From LY From LY From LY From LY From LY From LY From LY From LY From LY From LY From LY 1533.97 10 2900.03 20 3870.99 30 5051.22 40 5913.18 50 6756.63 60 7697.68 97.01 9049.65 107.01 10092.37 -114.49 11231.09 -114.49 11867.87 -114.49 12,735.98 -114.49 13708.95 391.63 68 675.98 68 806.49 68 929.42 68 1003.94 68 1163.23 68 1219.33 81.5 1489.38 81.5 1683.12 20.6 1802.27 20.6 1845.17 20.6 1,859.96 20.6 1307.05 247.38 476.38 563.38 691.88 719.51 808.13 919.38 8.18 1064.38 8.18 1147.26 -28.73 1251.76 -28.73 1283.26 -28.73 1,341.63 -28.73 1253.82 240 240 360 480 630 720 840 960 1080 1170 1290 1,410.00 2410 200 60 60 60 76.25 76.25 107.75 107.75 132.75 -15 132.75 -15 132.75 -15 107.75 -15 24 17.5 17.5 17.5 17.5 17.5 0 21 74.6 135.16 254.34 611.76 826.84 913.1 949.34 989.34 1016.1 1061.54 1,139.72 268 417.51 450.51 474.51 514.51 514.51 618.81 618.81 1.31 618.81 1.31 748.56 -4.59 814.56 -4.59 844.56 -4.59 754.81 -4.59 236 10 -10 -50 -80 -50 -50 -60 -110 130 70 70 160 240.00 255 0 235.67 235.67 235.67 360.99 360.99 360.99 476.33 476.33 476.33 528.52 338.76 1054.12 1054.12 1054.12 1054.12 1,054.12 1076.94 300.58 15317.2 15317.2 15421.8 25420.8 32422.01 32422.01 32422.01 32422.01 32482.64 59075.06 89,287.39 1598.86 100 100 100 100 0 25 25 25 25 25 25.00 55 1 18.94 20.94 20.94 20.96 3,142.07 78.00 20,244.70 88.00 21,843.40 98.00 23,688.84 108.00 35,175.62 118.00 43,692.89 128.00 45,014.05 188.00 48,248.93 198.00 49,938.36 -142.21 51,563.06 -142.21 79,154.10 -142.21 110,523.32 -142.21 22,764.34 19239.8 17664.39 108 108 108 108 108 108 108 108 143 143.00 96 125 187.5 187.5 312.5 312.5 437.5 500 500 625 687.5 750 812.50 687.5 2127.8 2127.8 2127.8 2,127.80 1943.79 18 18 18 36 41.4 47.4 53.4 59.4 65.4 71.40 72 238.8 26650.68 51,839.26 77.3 125.00 0.00 187.50 0.00 313.50 0.00 438.50 0.00 438.50 0.00 581.50 0.00 649.40 0.00 655.40 0.00 2,914.20 0.00 2,982.70 0.00 29,736.88 0.00 54,993.96 0.00 3,115.39 667.44 667.44 667.44 667.44 667.44 762.24 762.24 816.31 375.36 481.51 790.5 44636.5 44729.44 44804.44 47954.44 47954.44 47954.44 57954.44 58014.44 58,383.37 402 375.36 0.00 481.51 0.00 790.50 0.00 44,636.50 0.00 44,729.44 0.00 45,471.88 0.00 48,621.88 0.00 48,621.88 0.00 48,621.88 0.00 58,621.88 0.00 58,776.68 0.00 59,145.61 0.00 1,218.31 268.86 540.45 767.62 937.96 1152.4 1661.76 1910.31 2125.17 2407.96 2808.48 3279.31 3,686.52 1070.34 400 686.09 716.09 1116.09 1116.09 1546.09 1746.09 1746.09 2176.09 2376.09 2598.93 2,902.19 2638.11 18.9 37.8 1192.45 0 265 265 265 265 335 335 777.78 777.78 777.78 856.8 668.86 0.00 1,226.54 0.00 1,483.71 0.00 2,319.05 0.00 2,533.49 0.00 3,472.85 0.00 3,921.40 0.00 4,206.26 0.00 4,919.05 0.00 5,981.25 0.00 6,693.82 0.00 8,558.94 0.00 4,565.25 1,169.22 0.00 1,895.55 0.00 2,587.71 0.00 47,394.05 0.00 47,701.43 0.00 49,526.23 0.00 53,192.68 0.00 53,483.54 0.00 56,455.13 0.00 67,585.83 0.00 95,207.38 0.00 122,698.51 0.00 8,898.95 12472.27 19680.23 1,972.85 78.00 18,349.15 88.00 19,255.69 98.00 -23,705.21 108.00 -12,525.81 118.00 -5,833.34 128.00 -8,178.63 188.00 -5,234.61 198.00 -6,516.77 -142.21 -16,022.77 -142.21 -16,053.28 -142.21 -12,175.19 -142.21 13,865.39 6767.53 -2015.84 |
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BALANCE SHEET - 1 Apr 24 - 31 Mar 25
| BALANCE SHEET - 1 Apr 24 - 31 | Mar 25 | |
|---|---|---|
| Current Account Savings Account **Money owed to us (Receivables) *** |
APR APR-MAY APR-JUN APR-JUL APR-AUG APR-SEP APR-OCT APR-NOV APR-DEC APR-JAN APR-FEB APR-MAR EOY 23/24 EOY 22/23 EOY 21/22 Comments 2394.2 1483.54 1740.55 1509.97 2758.62 1735.09 1603.27 4548.07 2591.68 2917.26 3190.17 7,314.30 2,649.11 3,799.77 4,773.29 25681.11 43681.11 43681.11 916.78 10916.78 19042.1 17042.1 17042.1 17157.44 7157.44 7157.44 7,209.63 23,681.11 6,674.50 7,102.83 28,075.31 45,164.65 45,421.66 2,426.75 13,675.40 20,777.19 18,645.37 21,590.17 19,749.12 10,074.70 10,347.61 14,523.93 26,330.22 10,474.27 11,876.12 417.58 565.89 314.76 120 180 730.92 421.6 321.6 115 791.91 592.41 421.05 120 551.19 527.02 447 174 156.5 36.5 0 420.5 193 120 120 0 499.63 90 90 90 0 8863.29 1430.26 1150 30.93 922.54 120 120 0 83.78 606 175 55 0 0 369 369 240.3 240.3 140.3 140.3 727.52 195 195 75 75 0 1335.18 785.36 630.36 620.36 577.61 440.21 380.21 255.5 175.5 175.5 175.5 175.5 308.15 2,062.70 1,349.36 1,800.36 2,033.20 9,931.20 2,630.40 2,181.01 1,065.52 1,624.41 1,792.83 1,489.41 1,191.18 1,834.94 5,379.95 717.06 19.14 0 0 0 0 0 0 0 0 0 1446.26 0 25.64 173.57 0 86.18 0 0 -170.82 0 360.36 429.62 368.77 185.66 10 -0.88 76.69 -33.14 82.14 0 -46.52 -32.26 0 28.38 28.56 44.08 28.18 -12.34 -12.34 -12.34 -12.34 -12.34 -12.34 -12.34 -12.34 -12.34 -12.34 -12.34 -12.34 -12.34 0 0 0 0 0 0 0 -176.4 -128.62 -92.34 47.17 111.17 0 12.42 237.92 -45.48 155.98 -12.34 -58.86 -215.42 -188.74 247.78 353.50 447.68 284.49 25.84 -1,474.60 -1,676.73 30,125.59 46,276.09 47,267.50 4,303.97 23,618.94 23,466.45 21,041.80 22,844.43 21,125.75 11,514.03 11,389.34 15,430.62 28,139.32 17,328.82 14,269.91 |
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| March February January December November October September August July June May April Previous Financial Years |
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| Money we owe (Payables) * Expenses - Tracy Rousell Expenses - Graham Stoddart-Stones |
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| Electric - Village Hall Electric - Pavillion TTNC Everfow |
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| Overall Balance |
41 Xu8982.