## **Trustees' Annual Report for the period**
Period start date Period end date Day01 Month04 Year2024 Day31 Month03 Year2025
**From**
**To**
## Section A Reference and administration details
**Charity name Long Sutton Village Hall and Recreation Ground**
**Other names charity is known by**
**Registered charity number (if any) 265318**
**Charity's principal address Long Sutton Village Hall**
**Martock Road**
**Long Sutton, LANGPORT, Somerset**
**Postcode TA10 9NT**
**Names of the charity trustees who manage the charity: Long Sutton Parish Council**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Mr G R Cox|Chairman, PC|||
||Mr N Rousell|Councillor|||
||Mrs R Coombes|Councillor|||
||Mrs G Greenfield|Councillor|02/07/2024||
||Mrs Joyce
Pritchard|Councillor|||
||Mrs G Rickards|Councillor|||
||Mr G Stoddart-
Stones|Councillor|Up to 27/08/2024||
||Mr N Ward|Councillor|||
||Mr B Wielgus|Councillor|||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
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||||||
||||||
## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
||**Name**|**Dates acted if not for whole year**|
|---|---|---|
||LongSutton Parish Council||
||||
March **2012**
**TAR**
1
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
**Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document
Trust Deed
- (eg. trust deed, constitution)
How the charity is constituted
Trust
- (eg. trust, association, company)
Trustee selection methods
Members of Parish Council
- (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
**Summary of the objects of the charity set out in its governing document**
To maintain the fabric and structure of the Long Sutton Village Hall and Recreation Ground, and to manage activities in such a way as to profitably sustain these facilities on behalf of the Village
March **2012**
**TAR**
2
Enabling the hire of the Village Hall and Recreation Ground facilities by parties for the good of the village community.
Activities supported by the village hall as a central venue include:
- Pilates classes
- Yoga classes
- WI meetings
- Short mat bowls
- Tai Chi
- Guide Dog Puppy class
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
- Various other fitness groups
- Lectures
- NHS Blood Transfusion sessions
**Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
March **2012**
**TAR**
3
Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
The Village Hall is now back to usage of pre-covid levels, providing a central venue for activities appealing to all age groups within the community.
The recreation ground continues to be used by Long Sutton Cricket Club, who provide cricket training and match days to adult and youth teams in both men’s and women’s leagues.
Since the refurbishment of the main hall during covid, there have been more concert nights, and also plays/peformances both by the primary school and also the local dramatic society.
The tennis courts have been improved, and continue to be a popular attraction.
March **2012**
**TAR**
4
## **Section E Financial review**
**The charity sets aside 5% of its revenues each month into a savings Brief statement of the account**
**charity’s policy on reserves**
**Details of any funds materially None in deficit**
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s) Geoffrey Rupert Cox Position (eg Secretary, Chair, Chairman of the Parish Council etc) Date 10.07.25**
March **2012**
**TAR**
5
TAR
Maich 2012
## **PROFIT & LOSS - 1 Apr 24 - 31 Mar 25**
|**Income**
Main Hall
Commitee Room
Kitchen
Lower Car Park Hire
Main Car Park Hire (top)
Grassed Area
Pavilion and Playing Field
Tennis Court
General Item Hire
Hire Other
Booking Deposit
Party and Functon Deposit
Bank Account Interest
Cricket Club
Fundraising
Cancellaton Fee
Charge for paying by chq
Other
**Costs**
**Admin**
accountant fees
honorarium
insurance
bank account charges
sofware
Transfer to PC
Advertsing
**Maintenance**
Health and Safety
General Maintenance
**Running Costs**
Utlites
cleaning
internet
license
**Total Expenses**
**Net**|**APR**
**APR-MAY**
**APR-JUN**
**APR-JUL**
**APR-AUG**
**APR-SEP**
**APR-OCT**
**APR-NOV**
**APR-DEC**
**APR-JAN**
**APR-FEB**
**APR-MAR**
**EOY 23/24**
**EOY 22/23**
**EOY 21/22**
**Comments**
**From LY**
**From LY**
**From LY**
**From LY**
**From LY**
**From LY**
**From LY**
**From LY**
**From LY**
**From LY**
**From LY**
**From LY**
1533.97
10
2900.03
20
3870.99
30
5051.22
40
5913.18
50
6756.63
60
7697.68
97.01
9049.65
107.01
10092.37
-114.49
11231.09
-114.49
11867.87
-114.49
12,735.98
-114.49
13708.95
391.63
68
675.98
68
806.49
68
929.42
68
1003.94
68
1163.23
68
1219.33
81.5
1489.38
81.5
1683.12
20.6
1802.27
20.6
1845.17
20.6
1,859.96
20.6
1307.05
247.38
476.38
563.38
691.88
719.51
808.13
919.38
8.18
1064.38
8.18
1147.26
-28.73
1251.76
-28.73
1283.26
-28.73
1,341.63
-28.73
1253.82
240
240
360
480
630
720
840
960
1080
1170
1290
1,410.00
2410
200
60
60
60
76.25
76.25
107.75
107.75
132.75
-15
132.75
-15
132.75
-15
107.75
-15
24
17.5
17.5
17.5
17.5
17.5
0
21
74.6
135.16
254.34
611.76
826.84
913.1
949.34
989.34
1016.1
1061.54
1,139.72
268
417.51
450.51
474.51
514.51
514.51
618.81
618.81
1.31
618.81
1.31
748.56
-4.59
814.56
-4.59
844.56
-4.59
754.81
-4.59
236
10
-10
-50
-80
-50
-50
-60
-110
130
70
70
160
240.00
255
0
235.67
235.67
235.67
360.99
360.99
360.99
476.33
476.33
476.33
528.52
338.76
1054.12
1054.12
1054.12
1054.12
1,054.12
1076.94
300.58
15317.2
15317.2
15421.8
25420.8
32422.01
32422.01
32422.01
32422.01
32482.64
59075.06
89,287.39
1598.86
100
100
100
100
0
25
25
25
25
25
25.00
55
1
18.94
20.94
20.94
20.96
**3,142.07**
**78.00**
**20,244.70**
**88.00**
**21,843.40**
**98.00**
**23,688.84**
**108.00**
**35,175.62**
**118.00**
**43,692.89**
**128.00**
**45,014.05**
**188.00**
**48,248.93**
**198.00**
**49,938.36**
**-142.21**
**51,563.06**
**-142.21**
**79,154.10**
**-142.21**
**110,523.32**
**-142.21**
**22,764.34**
19239.8
17664.39
108
108
108
108
108
108
108
108
143
143.00
96
125
187.5
187.5
312.5
312.5
437.5
500
500
625
687.5
750
812.50
687.5
2127.8
2127.8
2127.8
2,127.80
1943.79
18
18
18
36
41.4
47.4
53.4
59.4
65.4
71.40
72
238.8
26650.68
51,839.26
77.3
125.00
0.00
187.50
0.00
313.50
0.00
438.50
0.00
438.50
0.00
581.50
0.00
649.40
0.00
655.40
0.00
2,914.20
0.00
2,982.70
0.00
29,736.88
0.00
54,993.96
0.00
3,115.39
667.44
667.44
667.44
667.44
667.44
762.24
762.24
816.31
375.36
481.51
790.5
44636.5
44729.44
44804.44
47954.44
47954.44
47954.44
57954.44
58014.44
58,383.37
402
375.36
0.00
481.51
0.00
790.50
0.00
44,636.50
0.00
44,729.44
0.00
45,471.88
0.00
48,621.88
0.00
48,621.88
0.00
48,621.88
0.00
58,621.88
0.00
58,776.68
0.00
59,145.61
0.00
1,218.31
268.86
540.45
767.62
937.96
1152.4
1661.76
1910.31
2125.17
2407.96
2808.48
3279.31
3,686.52
1070.34
400
686.09
716.09
1116.09
1116.09
1546.09
1746.09
1746.09
2176.09
2376.09
2598.93
2,902.19
2638.11
18.9
37.8
1192.45
0
265
265
265
265
335
335
777.78
777.78
777.78
856.8
668.86
0.00
1,226.54
0.00
1,483.71
0.00
2,319.05
0.00
2,533.49
0.00
3,472.85
0.00
3,921.40
0.00
4,206.26
0.00
4,919.05
0.00
5,981.25
0.00
6,693.82
0.00
8,558.94
0.00
4,565.25
**1,169.22**
**0.00**
**1,895.55**
**0.00**
**2,587.71**
**0.00**
**47,394.05**
**0.00**
**47,701.43**
**0.00**
**49,526.23**
**0.00**
**53,192.68**
**0.00**
**53,483.54**
**0.00**
**56,455.13**
**0.00**
**67,585.83**
**0.00**
**95,207.38**
**0.00**
**122,698.51**
**0.00**
**8,898.95**
**12472.27**
**19680.23**
**1,972.85**
**78.00**
**18,349.15**
**88.00**
**19,255.69**
**98.00**
**-23,705.21**
**108.00**
**-12,525.81**
**118.00**
**-5,833.34**
**128.00**
**-8,178.63**
**188.00**
**-5,234.61**
**198.00**
**-6,516.77**
**-142.21**
**-16,022.77**
**-142.21**
**-16,053.28**
**-142.21**
**-12,175.19**
**-142.21**
**13,865.39**
**6767.53**
**-2015.84**|
|---|---|
## **BALANCE SHEET - 1 Apr 24 - 31 Mar 25**
||**BALANCE SHEET - 1 Apr 24 - 31**|**Mar 25**|
|---|---|---|
||Current Account
Savings Account
**Money owed to us (Receivables) ***|**APR**
**APR-MAY**
**APR-JUN**
**APR-JUL**
**APR-AUG**
**APR-SEP**
**APR-OCT**
**APR-NOV**
**APR-DEC**
**APR-JAN**
**APR-FEB**
**APR-MAR**
**EOY 23/24**
**EOY 22/23**
**EOY 21/22**
**Comments**
2394.2
1483.54
1740.55
1509.97
2758.62
1735.09
1603.27
4548.07
2591.68
2917.26
3190.17
7,314.30
2,649.11
3,799.77
4,773.29
25681.11
43681.11
43681.11
916.78
10916.78
19042.1
17042.1
17042.1
17157.44
7157.44
7157.44
7,209.63
23,681.11
6,674.50
7,102.83
**28,075.31**
**45,164.65**
**45,421.66**
**2,426.75**
**13,675.40**
**20,777.19**
**18,645.37**
**21,590.17**
**19,749.12**
**10,074.70**
**10,347.61**
**14,523.93**
**26,330.22**
**10,474.27**
**11,876.12**
417.58
565.89
314.76
120
180
730.92
421.6
321.6
115
791.91
592.41
421.05
120
551.19
527.02
447
174
156.5
36.5
0
420.5
193
120
120
0
499.63
90
90
90
0
8863.29
1430.26
1150
30.93
922.54
120
120
0
83.78
606
175
55
0
0
369
369
240.3
240.3
140.3
140.3
727.52
195
195
75
75
0
1335.18
785.36
630.36
620.36
577.61
440.21
380.21
255.5
175.5
175.5
175.5
175.5
308.15
**2,062.70**
**1,349.36**
**1,800.36**
**2,033.20**
**9,931.20**
**2,630.40**
**2,181.01**
**1,065.52**
**1,624.41**
**1,792.83**
**1,489.41**
**1,191.18**
**1,834.94**
**5,379.95**
**717.06**
19.14
0
0
0
0
0
0
0
0
0
1446.26
0
25.64
173.57
0
86.18
0
0
-170.82
0
360.36
429.62
368.77
185.66
10
-0.88
76.69
-33.14
82.14
0
-46.52
-32.26
0
28.38
28.56
44.08
28.18
-12.34
-12.34
-12.34
-12.34
-12.34
-12.34
-12.34
-12.34
-12.34
-12.34
-12.34
-12.34
-12.34
0
0
0
0
0
0
0
-176.4
-128.62
-92.34
47.17
111.17
0
**12.42**
**237.92**
**-45.48**
**155.98**
**-12.34**
**-58.86**
**-215.42**
**-188.74**
**247.78**
**353.50**
**447.68**
**284.49**
**25.84**
**-1,474.60**
**-1,676.73**
**30,125.59**
**46,276.09**
**47,267.50**
**4,303.97**
**23,618.94**
**23,466.45**
**21,041.80**
**22,844.43**
**21,125.75**
**11,514.03**
**11,389.34**
**15,430.62**
**28,139.32**
**17,328.82**
**14,269.91**|
||March
February
January
December
November
October
September
August
July
June
May
April
Previous Financial Years||
||||
||**Money we owe (Payables) ***
Expenses - Tracy Rousell
Expenses - Graham Stoddart-Stones||
||Electric - Village Hall
Electric - Pavillion
TTNC
Everfow||
||||
||**Overall Balance**||
41
Xu8982.