RINGWOOD MUSICAL & DRAMATIC SOCIETY
(Charity Registered Number 264544)
Smugglers Way Hurn Lane Ringwood Hampshire BH24 2AG
ANNUAL REPORT
AND
ACCOUNTS OF THE TRUSTEES
FOR THE YEAR ENDED 31 DECEMBER 2024
BANKERS:
Lloyds Bank PLC Ringwood Hampshire
Cambridge & Counties Bank Ltd Leicester
INDEPENDENT EXAMINER:
W H Levings FCA Chartered Accountant 46 College Road Ringwood Hampshire BH24 1NX
RINGWOOD MUSICAL & DRAMATIC SOCIETY
ANNUAL REPORT AND ACCOUNTS OF THE TRUSTEES
FOR THE YEAR ENDED 31 DECEMBER 2024
TRUSTEES APPROVAL CERTIFICATE
As Trustees, we approve the Annual Report, and the Accounts and Notes set out on pages 4 to 6 in all respects and confirm their submission to the Annual General Meeting of the Trustees to be held on 25 February 2025.
Approved by the Trustees and signed on their behalf by
…………………………………… Mark Bodger (Chairman)
………………………………….. Charlotte Hockey (Hon Treasurer)
Date: 2025
RINGWOOD MUSICAL & DRAMATIC SOCIETY
TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 DECEMBER 2024
BACKGROUND
Ringwood Musical & Dramatic Society (RMDS) was formed in 1911 and the first production ‘The Mandarin’ was performed in February 1912. The Society was registered with the Charity Commission on 3 October 1972. A revised constitution was adopted on 22 March 2000.
The Society’s Rules make it clear that membership is not restricted to Ringwood residents, and members are drawn from all over the New Forest, Hampshire and Dorset areas. Membership is open to anyone over the age of sixteen who is interested in music and drama and in furthering the charitable work of the Society, and has paid an annual subscription which is laid down from time to time.
OBJECTS OF THE CHARITY
The Charity Commission records the Society’s formal objectives as the promotion and advancement of the education of the public and the Society’s members in the musical and dramatic art forms, by the rehearsal and performance of all types of music and drama.
To this end the Society has over the years evolved a programme of public performances which have proved lastingly popular with local audiences as well as to the members who plan, produce, direct and appear in them. RMDS is well known in the Ringwood area and beyond for its shows, plays, choir concerts and revues, This all raises the awareness of what enthusiastic and dedicated amateurs can contribute to local culture as well as generating significant funds to support local good causes.
The Trustees have taken careful regard of the Charity Commission guidance on public benefit and believe that by meeting the objects of the Charity they are fulfilling those requirements.
ACHIEVEMENTS AND PERFORMANCE
RMDS members are expected (and expect) to get involved in one or more of the public performances each year. This might involve being on stage but equally important is all the work that goes on behind the scenes. Whatever role is taken by a member it can be guaranteed to stretch and consolidate their own individual talents.
During 2024 RMDS Performances were:
April The Addams Family Musical at The Barn (5 performances) June Summer Choir Concerts at Trinity Centre (2 performances) July Summer Show at Greyfriars Community Centre (5 performances) October Soiree at The Barn (5 performances) November Pressure Play at the Barn (3 performances) December Christmas Choir Concerts at Ellingham Church and Trinity Church (3 performances)
FINANCIAL REVIEW
Whilst our public performances are not always intended solely to make a profit we were able to produce a full programme of shows in 2024 therefore, we achieved another successful year. This was due to an increase in ticket prices, good audience numbers and an increase in membership from new members. We also received a very generous anonymous donation from an existing member that enabled us to once again have more musicians to add to the performance of our choir summer concerts. For this generosity we are exceptionally grateful. We were able to continue our support of local charities.
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RINGWOOD MUSICAL & DRAMATIC SOCIETY
TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 DECEMBER 2024 (continued)
FINANCIAL REVIEW (continued)
Even with the increase of the cost of our show tickets we still need to be mindful of increased show production costs whilst keeping our ticket prices affordable for our audiences and still supporting local charities.
Receipts from our productions during the year amounted to £81,019 an increase on the previous year of just over £15,600. This increase was mainly attributable to the production of our play which had to be cancelled in the previous year. The costs of producing our varied programmes correspondingly increased by just over £18,000 resulting in an overall surplus of £10,150 a reduction of around £2,400 compared with 2023.
After taking into account other miscellaneous receipts, administration and other expenses as noted, we made charitable donations amounting to £8,889.
RESERVES
The RMDS General fund is unrestricted and is available to meet the cost of any activities falling within the charity's objectives. Amounts within the General fund may be designated by the trustees for particular purposes, but any such designation may be withdrawn. On the other hand, restricted funds are maintained for moneys received on the understanding that they will be used for particular defined purposes.
STRUCTURE, GOVERNANCE AND MANAGEMENT
The Officers of the Society shall comprise the President, Chairman, Vice Chairman, Secretary, Treasurer and Business Manager. The Officers and up to nine other members, all of whom are elected annually at the General Meeting, shall collectively be referred to as the Executive Committee. The President, Chairman, Vice Chairman, Secretary and Treasurer shall be ex-officio to all other general Committees and Sub-Committees. Under the Charities Act the Officers are the Society's Trustees, who collectively have overall responsibility for the actions of the Society. The Society's property is vested in three holding Trustees. The day-to-day running of the Society may be delegated to sub-committees. Members are expected to abide to the Society's Rules which may be amended from time to time by agreement at the Annual General Meeting.
Elected Officers and members at the date of this report and holding office during the year: Nigel Alvis (President: Holding Trustee: Appointed 27 February 2024) Tom Andrews Janet Bentick Pam Berry Mark Bodger (Chairman: Holding Trustee) Jo Bower (Resigned October 2024) Hazel Burgess I D (Sam) Coleman (President: Holding Trustee: Retired 27 February 2024) Lucie Evans Tamsin Barnes (Hon Business Manager) Rosemary Guy Charlotte Hockey (Hon Treasurer: Holding Trustee) Jane Howell (Hon Secretary) Nikki Price Charlie Squires (Resigned August 2024: Andy Steeds (Vice Chairman)
Approved by the Trustees and signed on their behalf by
Mark Bodger (Chairman)
Date:
2025
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RINGWOOD MUSICAL & DRAMATIC SOCIETY
(Charity Registered Number 264544)
INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF RINGWOOD MUSICAL & DRAMATIC SOCIETY
FOR THE YEAR ENDED 31 DECEMBER 2024
I report to the Trustees on my examination of the financial statements of the Charity for the year ended 31 December 2024 set out on pages 4 to 6.
RESPONSIBILITIES AND BASIS OF REPORT
As the Charity’s Trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
INDEPENDENT EXAMINER’S STATEMENT
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
-
accounting records were not kept in accordance with section 130 of the Charities Act, or
-
the accounts do not accord with the accounting records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
46 College Road Ringwood Hampshire
W H LEVINGS FCA
Date: 2025
CHARTERED ACCOUNTANT
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RINGWOOD MUSICAL & DRAMATIC SOCIETY
RECEIPTS AND PAYMENTS ACCOUNT
FOR THE YEAR ENDED 31 DECEMBER 2024
| Notes RECEIPTS Patrons Members Donations Income Tax Recovered re Gift Aid Show / Bar Receipts Green Room Sale of Clavinova Interest TOTAL RECEIPTS PAYMENTS Production Expenses Administration 1 Store expenses 2 Green Room Miscellaneous Expenses 3 Charitable Donations 4 TOTAL PAYMENTS NET RECEIPTS FOR THE YEAR Balances at 1 January BALANCES AT 31 DECEMBER 2024 |
Unrestricted Funds £ 2,089 3,730 1,582 1,055 81,019 0 0 732 |
Restricted Funds £ 0 0 0 0 1,746 4,293 0 24 |
TOTAL 2024 £ 2,089 3,730 1,582 1,055 82,765 4,293 0 756 |
FUNDS 2023 £ 2,330 4,045 1,597 2,127 67,145 0 200 675 |
|---|---|---|---|---|
| 90,207 | 6,063 | 96,270 | 78,119 | |
| 70,869 2,962 1,741 0 806 7,143 |
0 0 0 3,203 0 1,746 |
70,869 2,962 1,741 3,203 806 8,889 |
52,833 2,934 1,725 0 1,623 10,316 |
|
| 83,521 | 4,949 | 88,470 | 69,431 | |
| 6,686 127,838 |
1,114 0 |
7,800 127,838 |
8,688 119,150 |
|
| 134,524 | 1,114 | 135,638 | 127,838 |
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RINGWOOD MUSICAL & DRAMATIC SOCIETY
STATEMENT OF ASSETS AND LIABILITIES AT 31 DECEMBER 2024
| ASSETS STORAGE FACILITY (At cost including improvements) PAYMENTS IN ADVANCE Licence Fees: Ghost CASH FUNDS Lloyds: Current account Deposit account Wardrobe account Green Room Cambridge & Counties Bank Total cash funds TOTAL ASSETS DEBTORSGreen Room LIABILITIES |
Unrestricted Funds £ 49,000 |
Restricted Funds £ 0 |
TOTAL 2024 £ 49,000 |
FUNDS 2023 £ 49,000 |
|---|---|---|---|---|
| 965 | 0 | 965 | 1,930 | |
| 6,192 24,657 1,963 0 51,747 |
0 0 0 1,114 0 |
6,192 24,657 1,963 1,114 51,747 |
4,757 19,515 1,479 0 51,157 |
|
| 84,559 | 1,114 | 85,673 | 76,908 | |
| 134,524 | 1,114 | 135,638 | 127,838 | |
| 0 | 790 | 790 | 0 | |
| 0 | 0 | 0 | 0 |
Approved by the Trustees and signed on their behalf by:
Mark Bodger (Chairman)
Date 2025
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RINGWOOD MUSICAL & DRAMATIC SOCIETY
SUPPLEMENTARY NOTES - YEAR ENDED 31 DECEMBER 2024
| 1 ADMINISTRATION Insurance Photocopying Web Site (inc Drop Box) Bank charges Stationery and postage 2 STORAGE FACILITIES Rates Insurance Electricity Water Skip hire Miscellaneous 3 MISCELLANEOUS PAYMENTS Affiliation fees Engraving, trophies etc Card readers Yamaha Keyboard and accessories |
Unrestricted Funds £ 1,629 671 344 248 70 |
Restricted Funds £ |
TOTAL 2024 £ 1,629 671 344 248 70 |
FUNDS 2023 £ 1,300 947 344 276 67 |
|---|---|---|---|---|
| 2,962 | 0 | 2,962 | 2,934 | |
| 315 720 259 124 289 34 |
315 720 259 124 289 34 |
323 616 621 129 0 36 |
||
| 1,741 | 0 | 1,741 | 1,725 | |
| 270 152 199 0 |
270 152 199 0 |
230 335 0 894 |
||
| Miscellaneous | 185 | 185 | 164 | |
| 4 CHARITABLE DONATIONS Greyfriars Stronger Together Ellingham Church (including £832 re 2023) Ringwood Parish Church (re 2023) Ringwood Carnival Ringwood Lions Ringwood Rotary Ringwood School - Microphones Trinity Church Miscellaneous |
806 | 0 | 806 | 1,623 |
| 3,250 254 1,725 634 500 300 300 0 0 180 |
1,746 | 3,250 2,000 1,725 634 500 300 300 0 0 180 |
3,000 2,251 580 385 1,000 600 600 1,500 300 100 |
|
| 7,143 | 1,746 | 8,889 | 10,316 | |
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RINGWOOD MUSICAL & DRAMATIC SOCIETY
SUPPLEMENTARY NOTES - YEAR ENDED 31 DECEMBER 2024
| SHOW / BAR RECEIPTS Ticket sales Donations re music Costume hire Advertising Programme sales Refreshments Unrestricted receipts Collection (Restricted) Restricted receipts TOTAL RECEIPTS |
Musical £ 13,287 1,162 4,134 |
Summer Show £ 15,801 5,151 |
Soiree £ 16,517 6,431 |
Play £ 6,782 1,470 |
Choir General £ £ 6,169 1,761 800 1,554 |
2024 2023 £ £ 58,556 46,118 1,761 1,372 800 400 1,162 227 0 1,320 18,740 15,976 81,019 65,413 1,746 1,732 1,746 1,732 82,765 67,145 Total |
2024 2023 £ £ 58,556 46,118 1,761 1,372 800 400 1,162 227 0 1,320 18,740 15,976 81,019 65,413 1,746 1,732 1,746 1,732 82,765 67,145 Total |
|---|---|---|---|---|---|---|---|
| 18,583 | 20,952 | 22,948 | 8,252 | 9,484 800 |
81,019 | 65,413 | |
| 1,746 | 1,746 | 1,732 | |||||
| 0 | 1,746 | 0 | 0 | 0 0 |
1,746 | 1,732 | |
| 18,583 | 22,698 | 22,948 | 8,252 | 9,484 800 |
82,765 | 67,145 |
RINGWOOD MUSICAL & DRAMATIC SOCIETY
SUPPLEMENTARY NOTES - YEAR ENDED 31 DECEMBER 2024
| PRODUCTION EXPENSES Musical Director Orchestra / Pianist Music Licence and Royalties Venue / equipment hire Staging / production expenses Sound/Lighting Costume, Make up etc Rehearsals Publicity Caretaker Flowers, Gifts etc Bar / refreshment expenses Catering - Greyfriars Unrestricted payments Surplus / (Deficit) |
Musical £ 1,970 3,992 3,845 6,075 4,102 870 1,175 682 150 405 1,453 |
Summer Show £ 2,580 1,516 81 1,454 220 113 2,560 4,400 |
Soiree £ 2,720 5,258 474 1,260 337 100 320 2,970 |
Play £ 1,140 612 403 3,975 161 150 419 |
Choir £ 4,130 3,495 1,562 256 2,126 250 477 |
General £ 315 316 |
2024 2023 £ £ 11,400 8,932 7,487 8,434 1,562 1,418 3,845 0 11,333 9,391 7,803 1,148 1,872 7,527 2,007 868 8,730 4,345 1,313 1,382 400 150 838 419 7,879 6,209 4,400 2,610 70,869 52,833 10,150 12,580 Total |
2024 2023 £ £ 11,400 8,932 7,487 8,434 1,562 1,418 3,845 0 11,333 9,391 7,803 1,148 1,872 7,527 2,007 868 8,730 4,345 1,313 1,382 400 150 838 419 7,879 6,209 4,400 2,610 70,869 52,833 10,150 12,580 Total |
|---|---|---|---|---|---|---|---|---|
| 24,719 | 12,924 | 13,439 | 6,860 | 12,296 | 631 | 70,869 | 52,833 | |
| (6,136) | 8,028 | 9,509 | 1,392 | (2,812) | 169 | 10,150 | 12,580 |
| RMDS CHARITY COMMISSION ANNUAL RETURN Years ended 31 December Income Donations & Legacies 1,582 Charitable Activities Patrons 2,089 Members 3,730 Show / Bar receipts 82,765 88,584 Other Trading Activities 0 Investments 756 Other Gift Aid 1,055 Green Room 4,293 Sale of Clavinova 0 5,348 Total Gross income per accounts 96,270 Total Expenditure per accounts 88,470 2024 |
RMDS CHARITY COMMISSION ANNUAL RETURN Years ended 31 December Income Donations & Legacies 1,582 Charitable Activities Patrons 2,089 Members 3,730 Show / Bar receipts 82,765 88,584 Other Trading Activities 0 Investments 756 Other Gift Aid 1,055 Green Room 4,293 Sale of Clavinova 0 5,348 Total Gross income per accounts 96,270 Total Expenditure per accounts 88,470 2024 |
RMDS CHARITY COMMISSION ANNUAL RETURN Years ended 31 December Income Donations & Legacies 1,582 Charitable Activities Patrons 2,089 Members 3,730 Show / Bar receipts 82,765 88,584 Other Trading Activities 0 Investments 756 Other Gift Aid 1,055 Green Room 4,293 Sale of Clavinova 0 5,348 Total Gross income per accounts 96,270 Total Expenditure per accounts 88,470 2024 |
1,597 2,330 4,045 67,145 73,520 0 675 2,127 200 2,327 78,119 69,431 2023 |
1,597 2,330 4,045 67,145 73,520 0 675 2,127 200 2,327 78,119 69,431 2023 |
|---|---|---|---|---|
| 1,055 4,293 0 |
2,127 200 |
|||
| 96,270 | 78,119 | |||
| 88,470 | 69,431 |
03/03/2025