## **RINGWOOD MUSICAL & DRAMATIC SOCIETY**
**(Charity Registered Number 264544)**
Smugglers Way Hurn Lane Ringwood Hampshire BH24 2AG
# **ANNUAL REPORT**
# **AND**
# **ACCOUNTS OF THE TRUSTEES**
# **FOR THE YEAR ENDED 31 DECEMBER 2024**
## **BANKERS:**
Lloyds Bank PLC Ringwood Hampshire
Cambridge & Counties Bank Ltd Leicester
## **INDEPENDENT EXAMINER:**
W H Levings FCA Chartered Accountant 46 College Road Ringwood Hampshire BH24 1NX
## **RINGWOOD MUSICAL & DRAMATIC SOCIETY**
## **ANNUAL REPORT AND ACCOUNTS OF THE TRUSTEES**
**FOR THE YEAR ENDED 31 DECEMBER 2024**
## **TRUSTEES APPROVAL CERTIFICATE**
As Trustees, we approve the Annual Report, and the Accounts and Notes set out on pages 4 to 6 in all respects and confirm their submission to the Annual General Meeting of the Trustees to be held on 25 February 2025.
## **Approved by the Trustees and signed on their behalf by**
…………………………………… Mark Bodger (Chairman)
………………………………….. Charlotte Hockey (Hon Treasurer)
Date: 2025
## **RINGWOOD MUSICAL & DRAMATIC SOCIETY**
## **TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 DECEMBER 2024**
## **BACKGROUND**
Ringwood Musical & Dramatic Society (RMDS) was formed in 1911 and the first production ‘The Mandarin’ was performed in February 1912. The Society was registered with the Charity Commission on 3 October 1972. A revised constitution was adopted on 22 March 2000.
The Society’s Rules make it clear that membership is not restricted to Ringwood residents, and members are drawn from all over the New Forest, Hampshire and Dorset areas. Membership is open to anyone over the age of sixteen who is interested in music and drama and in furthering the charitable work of the Society, and has paid an annual subscription which is laid down from time to time.
## **OBJECTS OF THE CHARITY**
The Charity Commission records the Society’s formal objectives as the promotion and advancement of the education of the public and the Society’s members in the musical and dramatic art forms, by the rehearsal and performance of all types of music and drama.
To this end the Society has over the years evolved a programme of public performances which have proved lastingly popular with local audiences as well as to the members who plan, produce, direct and appear in them. RMDS is well known in the Ringwood area and beyond for its shows, plays, choir concerts and revues, This all raises the awareness of what enthusiastic and dedicated amateurs can contribute to local culture as well as generating significant funds to support local good causes.
The Trustees have taken careful regard of the Charity Commission guidance on public benefit and believe that by meeting the objects of the Charity they are fulfilling those requirements.
## **ACHIEVEMENTS AND PERFORMANCE**
RMDS members are expected (and expect) to get involved in one or more of the public performances each year. This might involve being on stage but equally important is all the work that goes on behind the scenes. Whatever role is taken by a member it can be guaranteed to stretch and consolidate their own individual talents.
During 2024 RMDS Performances were:
April The Addams Family Musical at The Barn (5 performances) June Summer Choir Concerts at Trinity Centre (2 performances) July Summer Show at Greyfriars Community Centre (5 performances) October Soiree at The Barn (5 performances) November Pressure Play at the Barn (3 performances) December Christmas Choir Concerts at Ellingham Church and Trinity Church (3 performances)
## **FINANCIAL REVIEW**
Whilst our public performances are not always intended solely to make a profit we were able to produce a full programme of shows in 2024 therefore, we achieved another successful year. This was due to an increase in ticket prices, good audience numbers and an increase in membership from new members. We also received a very generous anonymous donation from an existing member that enabled us to once again have more musicians to add to the performance of our choir summer concerts. For this generosity we are exceptionally grateful. We were able to continue our support of local charities.
1
## **RINGWOOD MUSICAL & DRAMATIC SOCIETY**
## **TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 DECEMBER 2024 (continued)**
## **FINANCIAL REVIEW (continued)**
Even with the increase of the cost of our show tickets we still need to be mindful of increased show production costs whilst keeping our ticket prices affordable for our audiences and still supporting local charities.
Receipts from our productions during the year amounted to £81,019 an increase on the previous year of just over £15,600. This increase was mainly attributable to the production of our play which had to be cancelled in the previous year. The costs of producing our varied programmes correspondingly increased by just over £18,000 resulting in an overall surplus of £10,150 a reduction of around £2,400 compared with 2023.
After taking into account other miscellaneous receipts, administration and other expenses as noted, we made charitable donations amounting to £8,889.
## **RESERVES**
The RMDS General fund is unrestricted and is available to meet the cost of any activities falling within the charity's objectives. Amounts within the General fund may be designated by the trustees for particular purposes, but any such designation may be withdrawn. On the other hand, restricted funds are maintained for moneys received on the understanding that they will be used for particular defined purposes.
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
The Officers of the Society shall comprise the President, Chairman, Vice Chairman, Secretary, Treasurer and Business Manager. The Officers and up to nine other members, all of whom are elected annually at the General Meeting, shall collectively be referred to as the Executive Committee. The President, Chairman, Vice Chairman, Secretary and Treasurer shall be ex-officio to all other general Committees and Sub-Committees. Under the Charities Act the Officers are the Society's Trustees, who collectively have overall responsibility for the actions of the Society. The Society's property is vested in three holding Trustees. The day-to-day running of the Society may be delegated to sub-committees. Members are expected to abide to the Society's Rules which may be amended from time to time by agreement at the Annual General Meeting.
Elected Officers and members at the date of this report and holding office during the year: Nigel Alvis (President: Holding Trustee: Appointed 27 February 2024) Tom Andrews Janet Bentick Pam Berry Mark Bodger (Chairman: Holding Trustee) Jo Bower (Resigned October 2024) Hazel Burgess I D (Sam) Coleman (President: Holding Trustee: Retired 27 February 2024) Lucie Evans Tamsin Barnes (Hon Business Manager) Rosemary Guy Charlotte Hockey (Hon Treasurer: Holding Trustee) Jane Howell (Hon Secretary) Nikki Price Charlie Squires (Resigned August 2024: Andy Steeds (Vice Chairman)
## **Approved by the Trustees and signed on their behalf by**
Mark Bodger (Chairman)
Date:
2025
2
## **RINGWOOD MUSICAL & DRAMATIC SOCIETY**
**(Charity Registered Number 264544)**
## **INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF RINGWOOD MUSICAL & DRAMATIC SOCIETY**
## **FOR THE YEAR ENDED 31 DECEMBER 2024**
I report to the Trustees on my examination of the financial statements of the Charity for the year ended 31 December 2024 set out on pages 4 to 6.
## **RESPONSIBILITIES AND BASIS OF REPORT**
As the Charity’s Trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **INDEPENDENT EXAMINER’S STATEMENT**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
- accounting records were not kept in accordance with section 130 of the Charities Act, or
- the accounts do not accord with the accounting records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
46 College Road Ringwood Hampshire
W H LEVINGS FCA
Date: 2025
CHARTERED ACCOUNTANT
3
## **RINGWOOD MUSICAL & DRAMATIC SOCIETY**
## **RECEIPTS AND PAYMENTS ACCOUNT**
## **FOR THE YEAR ENDED 31 DECEMBER 2024**
|**Notes**
**RECEIPTS**
Patrons
Members
Donations
Income Tax Recovered re Gift Aid
Show / Bar Receipts
Green Room
Sale of Clavinova
Interest
**TOTAL RECEIPTS**
**PAYMENTS**
Production Expenses
Administration
1
Store expenses
2
Green Room
Miscellaneous Expenses
3
Charitable Donations
4
**TOTAL PAYMENTS**
**NET RECEIPTS FOR THE YEAR**
Balances at 1 January
**BALANCES AT 31 DECEMBER 2024**|**Unrestricted**
**Funds**
**£**
2,089
3,730
1,582
1,055
81,019
0
0
732|**Restricted**
**Funds**
**£**
0
0
0
0
1,746
4,293
0
24|**TOTAL**
**2024**
**£**
2,089
3,730
1,582
1,055
82,765
4,293
0
756|**FUNDS**
**2023**
**£**
2,330
4,045
1,597
2,127
67,145
0
200
675|
|---|---|---|---|---|
||**90,207**|**6,063**|**96,270**|**78,119**|
||70,869
2,962
1,741
0
806
7,143|0
0
0
3,203
0
1,746|70,869
2,962
1,741
3,203
806
8,889|52,833
2,934
1,725
0
1,623
10,316|
||**83,521**|**4,949**|**88,470**|**69,431**|
||**6,686**
127,838|**1,114**
0|**7,800**
127,838|**8,688**
119,150|
||**134,524**|**1,114**|**135,638**|**127,838**|
4
## **RINGWOOD MUSICAL & DRAMATIC SOCIETY**
## **STATEMENT OF ASSETS AND LIABILITIES AT 31 DECEMBER 2024**
|**ASSETS**
**STORAGE FACILITY**
(At cost including improvements)
**PAYMENTS IN ADVANCE**
Licence Fees: Ghost
**CASH FUNDS**
Lloyds:
Current account
Deposit account
Wardrobe account
Green Room
Cambridge & Counties Bank
**Total cash funds**
**TOTAL ASSETS**
**DEBTORS**Green Room
**LIABILITIES**|**Unrestricted**
**Funds**
**£**
**49,000**|**Restricted**
**Funds**
**£**
**0**|**TOTAL**
**2024**
**£**
**49,000**|**FUNDS**
**2023**
**£**
**49,000**|
|---|---|---|---|---|
||**965**|**0**|**965**|**1,930**|
||6,192
24,657
1,963
0
51,747|0
0
0
1,114
0|6,192
24,657
1,963
1,114
51,747|4,757
19,515
1,479
0
51,157|
||**84,559**|**1,114**|**85,673**|**76,908**|
||**134,524**|**1,114**|**135,638**|**127,838**|
||**0**|**790**|**790**|**0**|
||**0**|**0**|**0**|**0**|
Approved by the Trustees and signed on their behalf by:
Mark Bodger (Chairman)
Date 2025
5
## **RINGWOOD MUSICAL & DRAMATIC SOCIETY**
## **SUPPLEMENTARY NOTES - YEAR ENDED 31 DECEMBER 2024**
|**1 ADMINISTRATION**
Insurance
Photocopying
Web Site (inc Drop Box)
Bank charges
Stationery and postage
**2 STORAGE FACILITIES**
Rates
Insurance
Electricity
Water
Skip hire
Miscellaneous
**3 MISCELLANEOUS PAYMENTS**
Affiliation fees
Engraving, trophies etc
Card readers
Yamaha Keyboard and accessories|**Unrestricted**
**Funds**
**£**
1,629
671
344
248
70|**Restricted**
**Funds**
**£**|**TOTAL**
**2024**
**£**
1,629
671
344
248
70|**FUNDS**
**2023**
**£**
1,300
947
344
276
67|
|---|---|---|---|---|
||**2,962**|**0**|**2,962**|**2,934**|
||315
720
259
124
289
34||315
720
259
124
289
34|323
616
621
129
0
36|
||**1,741**|**0**|**1,741**|**1,725**|
||270
152
199
0||270
152
199
0|230
335
0
894|
|Miscellaneous|185||185|164|
|**4 CHARITABLE DONATIONS**
Greyfriars
Stronger Together
Ellingham Church
(including £832 re 2023)
Ringwood Parish Church
(re 2023)
Ringwood Carnival
Ringwood Lions
Ringwood Rotary
Ringwood School - Microphones
Trinity Church
Miscellaneous|**806**|**0**|**806**|**1,623**|
||3,250
254
1,725
634
500
300
300
0
0
180|1,746|3,250
2,000
1,725
634
500
300
300
0
0
180|3,000
2,251
580
385
1,000
600
600
1,500
300
100|
||**7,143**|**1,746**|**8,889**|**10,316**|
||||||
6
## **RINGWOOD MUSICAL & DRAMATIC SOCIETY**
## **SUPPLEMENTARY NOTES - YEAR ENDED 31 DECEMBER 2024**
|**SHOW / BAR RECEIPTS**
Ticket sales
Donations re music
Costume hire
Advertising
Programme sales
Refreshments
**Unrestricted receipts**
Collection (Restricted)
**Restricted receipts**
**TOTAL RECEIPTS**|**Musical**
**£**
13,287
1,162
4,134|**Summer**
**Show**
**£**
15,801
5,151|**Soiree**
**£**
16,517
6,431|**Play**
**£**
6,782
1,470|**Choir**
**General**
**£**
**£**
6,169
1,761
800
1,554|**2024**
**2023**
**£**
**£**
58,556
46,118
1,761
1,372
800
400
1,162
227
0
1,320
18,740
15,976
**81,019**
**65,413**
1,746
1,732
**1,746**
**1,732**
**82,765**
**67,145**
**Total**|**2024**
**2023**
**£**
**£**
58,556
46,118
1,761
1,372
800
400
1,162
227
0
1,320
18,740
15,976
**81,019**
**65,413**
1,746
1,732
**1,746**
**1,732**
**82,765**
**67,145**
**Total**|
|---|---|---|---|---|---|---|---|
||**18,583**|**20,952**|**22,948**|**8,252**|**9,484**
**800**|**81,019**|**65,413**|
|||1,746||||1,746|1,732|
||**0**|**1,746**|**0**|**0**|**0**
**0**|**1,746**|**1,732**|
||**18,583**|**22,698**|**22,948**|**8,252**|**9,484**
**800**|**82,765**|**67,145**|
## **RINGWOOD MUSICAL & DRAMATIC SOCIETY**
## **SUPPLEMENTARY NOTES - YEAR ENDED 31 DECEMBER 2024**
|**PRODUCTION EXPENSES**
Musical Director
Orchestra / Pianist
Music
Licence and Royalties
Venue / equipment hire
Staging / production expenses
Sound/Lighting
Costume, Make up etc
Rehearsals
Publicity
Caretaker
Flowers, Gifts etc
Bar / refreshment expenses
Catering - Greyfriars
**Unrestricted payments**
**Surplus / (Deficit)**|**Musical**
**£**
1,970
3,992
3,845
6,075
4,102
870
1,175
682
150
405
1,453|**Summer**
**Show**
**£**
2,580
1,516
81
1,454
220
113
2,560
4,400|**Soiree**
**£**
2,720
5,258
474
1,260
337
100
320
2,970|**Play**
**£**
1,140
612
403
3,975
161
150
419|**Choir**
**£**
4,130
3,495
1,562
256
2,126
250
477|**General**
**£**
315
316|**2024**
**2023**
**£**
**£**
11,400
8,932
7,487
8,434
1,562
1,418
3,845
0
11,333
9,391
7,803
1,148
1,872
7,527
2,007
868
8,730
4,345
1,313
1,382
400
150
838
419
7,879
6,209
4,400
2,610
**70,869**
**52,833**
**10,150**
**12,580**
**Total**|**2024**
**2023**
**£**
**£**
11,400
8,932
7,487
8,434
1,562
1,418
3,845
0
11,333
9,391
7,803
1,148
1,872
7,527
2,007
868
8,730
4,345
1,313
1,382
400
150
838
419
7,879
6,209
4,400
2,610
**70,869**
**52,833**
**10,150**
**12,580**
**Total**|
|---|---|---|---|---|---|---|---|---|
||**24,719**|**12,924**|**13,439**|**6,860**|**12,296**|**631**|**70,869**|**52,833**|
||**(6,136)**|**8,028**|**9,509**|**1,392**|**(2,812)**|**169**|**10,150**|**12,580**|
|**RMDS**
**CHARITY COMMISSION ANNUAL RETURN**
**Years ended 31 December**
**Income**
**Donations & Legacies**
**1,582**
**Charitable Activities**
Patrons
2,089
Members
3,730
Show / Bar receipts
82,765
**88,584**
**Other Trading Activities**
**0**
**Investments**
**756**
**Other**
**Gift Aid**
1,055
**Green Room**
4,293
**Sale of Clavinova**
0
**5,348**
**Total Gross income per accounts**
**96,270**
**Total Expenditure per accounts**
**88,470**
**2024**|**RMDS**
**CHARITY COMMISSION ANNUAL RETURN**
**Years ended 31 December**
**Income**
**Donations & Legacies**
**1,582**
**Charitable Activities**
Patrons
2,089
Members
3,730
Show / Bar receipts
82,765
**88,584**
**Other Trading Activities**
**0**
**Investments**
**756**
**Other**
**Gift Aid**
1,055
**Green Room**
4,293
**Sale of Clavinova**
0
**5,348**
**Total Gross income per accounts**
**96,270**
**Total Expenditure per accounts**
**88,470**
**2024**|**RMDS**
**CHARITY COMMISSION ANNUAL RETURN**
**Years ended 31 December**
**Income**
**Donations & Legacies**
**1,582**
**Charitable Activities**
Patrons
2,089
Members
3,730
Show / Bar receipts
82,765
**88,584**
**Other Trading Activities**
**0**
**Investments**
**756**
**Other**
**Gift Aid**
1,055
**Green Room**
4,293
**Sale of Clavinova**
0
**5,348**
**Total Gross income per accounts**
**96,270**
**Total Expenditure per accounts**
**88,470**
**2024**|
**1,597**
2,330
4,045
67,145
**73,520**
**0**
**675**
2,127
200
**2,327**
**78,119**
**69,431**
**2023**|
**1,597**
2,330
4,045
67,145
**73,520**
**0**
**675**
2,127
200
**2,327**
**78,119**
**69,431**
**2023**|
|---|---|---|---|---|
||1,055
4,293
0||
2,127
200||
||||
||
|||**96,270**||**78,119**|
|||**88,470**||**69,431**|
03/03/2025