2024-08-31-accounts - Abbotskerswell Village Hall Trust

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Registered charity number 264508

Abbotskerswell Village Hall Trust

Financial Statements for the year ended 31[st] August 2024.

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The trustees present their annual report and audited financial statements for the year ended 31[st] of August 2023 and confirm they comply with the Charities Act 2006, the trust’s deed and Charities SORP 2005.

Reference and Administrative Information

Charity Name: Abbotskerswell Village Hall Trust

Charity Registration Number: 264508

Charity Address: Abbotskerswell Village Hall. Slade Lane, Abbotskerswell, TQ12 5YF.

Trust Chair

Lynn Howard

Trust Secretary

Amy Hedger

Trust Treasurer

Kevin Farrelly

Board of Trustees

Ann Allen Cathy Carey Emma Grice Barry Hedger Colin Jenkins Roger Low Paul Marino Vanessa New

Auditors

Channon & Co Chartered Accountants & Consultants

The Mill Kingsteignton Road Newton Abbot Devon TQ12 2QA

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Abbotskerswell Village Hall Trust

Report of the Trustees for the year ended 31[st] August 2024.

Structure, Governance and Management

Governing document :

Abbotskerswell Village Hall is constituted as a charitable trust registered with the Charity Commission in May 1997 under the charity number 264508. It is governed by a deed of trust dated 22[nd] July 1971.

Organisational structure

The charity trustees are responsible for the general control and management of the charity. The trustees give their time freely and receive no renumeration or other financial benefits.

The Trustees meet together as a body on a monthly basis (except during August) and are responsible for all decisions taken in relation to running the Village Hall. To assist in the smooth running of the charity trustees are sometimes organised into sub-committees to help oversee certain aspects of the charity’s activities including special projects and therefore meet separately but ultimately report back to the full meeting of Trustees.

Recruitment and appointment of Trustees

Recruitment of new trustees usually takes place via the placement of an advertisement in the local Parish Magazine AbbTalk or by existing Trustees sounding out personal contacts who may have expressed an interest in joining the Trust.

Induction and training of trustees

New Trustees are usually co-opted on to Village Hall Trust by a majority vote undertaken by existing members. Any specialised training required is usually sanctioned following a monthly Trustee’s meeting.

Risk Management

Resource - Devon Communities Together

Fire Risk Assessment – Annual review commissioned by appropriately qualified professional

Objectives and activities

Our Aims & objectives

To maintain and enhance the Village Hall facilities for the benefit of local residents and other community groups associated with the Village and Parish of Abbotskerswell.

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Strategies

Strategies devised to fulfil the Trust’s objectives are generally agreed by a majority vote at the monthly board of Trustee meetings.

Use of Volunteers

Organised on an Ad-hoc basis.

Activities and achievements :-

Laid new floor in Main Hall & entrance lobby areas
New Heating system
New Kitchen & Store Extension plus Bar refurbishment.
V.E Celebration Day event /activities.

How our activities deliver public benefit

Providing a well-used community facility suitable for a variety of functions.

Community activities

The Village Hall Trust host the annual May Day Village activities that is now run by the PTFA

From the nearby Village Primary School

Halls and rooms

Main Hall capable of accommodating up to 120 people seated.
A smaller meeting room with separate kitchen & office used predominantly by the local preschool.

Financial Review

Undertaken on an annual basis following the end of financial year (August 31[st] ) involving the auditing of annual accounts kept by the Trust’s Treasurer that are discussed and analysed in the Trust meetings leading up to the Annual General Meeting held in December of each year.

Reserves policy

To retain a minimum reserve of £10,000 to cover unforeseen expenses.

Principal funding sources

Rental income from the hire of the Village Hall rooms, although grant monies for investment projects are sought from a variety of grant giving sources on an ad-hoc basis.

The Village Hall Trust also benefits from monies generated from a Feed-in Tariff set up in 2012

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Investment policy and objectives

Any surplus of funds are generally re-invested in the maintenance of the Village Hall premises or used to undertake enhancement projects to improve facilities deemed by Trustees to be vital for its continued use

Plans for future periods

Rear car park resurfacing project including positive surface water drainage connection to a nearby watercourse.
Continued re-decoration /maintenance regime.

Chairman’s Report 2024

2024 has been another successful year for Abbotskerswell Village Hall and we are very grateful to our caretaker Peter, has been busy keeping the hall clean, tidy and well stocked for all our users. We would like to thank Peter and Susan for their hard work not only with us, but for all the Parish facilities.

Once again January brought us the “Big Village Breakfast” with Dom and Martyn working their magic to make us all a fabulous breakfast. A big thank you to Barry Hedger and all of our Committee and helpers for making the event such a big success for the second time.

During 2024 the committee has been having reports and surveys completed on the rear carpark (Project H2O) which will hopefully see improvements and eradicate the flooding we sometimes experience. We are hoping to achieve a level resurfaced parking area/outdoor space depending on the costs, and we would like to thank Paul Marino for all his efforts in organising the preparatory work.

We have now been using our online booking system which is working very well for us. The system allows potential hirers to see in advance if the hall is available for their chosen date / time, and then book within minutes thus reducing the number of enquiries that our Booking Secretary and Chair Lynn Howard has to deal with.

Bookings for the hall have increased in 2024 and we’ve seen some fabulous christenings, naming ceremonies, anniversary parties and weddings alongside the regular birthday celebrations which are held most weekends. This year there have been four successful Craft Sales organised by Belinda Lake. Our regular groups continue to hold their classes which are very well supported by the village and surrounding areas. We have welcomed a new group of social ballroom dancers on a Saturday night a couple of times a month run by Hannah Hellier. Preschool decided from September they would increase their days from 4 to 5 sessions per week due to the government’s increased funding for childcare.

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Finally, I would like to thank the Committee for their support and work during the year. Firstly, Colin, Roger, Barry, Paul, Kevin and my husband Trevor for all the little jobs that they are asked to do ad hoc. Amy and Ann who have been so efficient in taking the minutes. Emma and her mum keeping the planters tidy. Cathy, Ness and Ruth for your help at our events. Thank you!

We have seen our hall go from strength to strength over the year and we should all be very proud as Trustees to have a thriving community facility.

Finally, may I thank Ruth Dave who is resigning from the Trustees, and I’m sure join me in wishing her all the best in the future.

Lynn Howard

23[rd] November 2024

ABBOTSKERSV¥ELL VILLAGE HALL TRUSTEES AccouKrs FOR THE YEAR ENDED 31 AUGUST 2024 REGISTERED CHARrrY NUMBER: 264508 CHANNON & CO Charterod Accountants & Consultants

ABBOTSKERSWELL VILLAGE HALL TRUSTEES Accouprrs FOR THE YEAR ENDED 31 AUGUST 2024 CONTEpirs Pago Accountants, rep)rt DlaratiOn Irthme and expendliure ac#xJunt Balance 8he8t Notes to the acnts

ABBOTSKERSWELL VILLAGE HALL TRUSTEES ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2024 ACCOUNTAMfs' REPORT IndewKl¢nt ¢xamlners' report to the trustees of tho Al)botskor5well Village Hall We report on the &Unts the year ed 31 Pwst 2024 which we set out on pag88 3to5. Re8pectlve rosponslbllhles of trustees and oxamlners As the Chartty's trustees you a responsible for the preParan of the actounts; you nsider that the audlt requirement of section 144(2} of the charit Act 2011 (the 2011 Act) does not apply. It is our responsibilty to= Examine the accounts under t)n 145 of the 2011 t. To follow the tx(Kedures ld down in the General Th.rectS given by the Charity Comrnission under section 14515Kb) of the 2011 Act.. and To state whether particular mallws have wne lo my attention. Basis of Indepondent oxaminorn, report Our examination was carried out in aCcOrdae wth the General Directions gNen by the Charity Commission. An examination indude5 a ¥1 of the acun.ng records kept by the CharFty and a comparison of the accounts Fresented wilh those records. It also includes cA)nsideratn of any unusual items or dBdosures in Ihe a¢unts, and seekiThJ explanations from you as trustees concemirvJ any suth matters. The [cjureS undertaken do not provide all the evidence that would te required in an audit. and consequently no oixnion Is gNen as to whether the acaunts present a'true and fair vi and the rep is limited to tIKJse matters set out in the statement below. Independont eTrminers' statement In conn6ction with our examination. no matter has c#)mo lo our attention. 1. which has given us reasonate cause to belleve that In any matwial respCl the requirements:_ a) to keep accounting rerA>rds in a(xX)rdan wtlh section 130 of the charit Act 2011. arKI b) to prepare accounts whith rd with the aCCnting rerdS and to comply wlth ts accounting requirements of the 2011 Act have not been met-. or 2. to which, i unders our opinK)n, attention shwld be drawn in order to enable a proper ing of the accwnts to be reached. CH unta & Consuliants Tho Mill Klngsteignton Road Newton Abbot Devon TQ12 2QA

ABBOTSKERSWELL VILLAGE HALL TRUSTEES ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2024 DECLARATION We approve the fina4a1 statements for the year ended 31 August 2024 a5 set out on pages 3 to We confimi: That we have made available to Channon & Co al of the organisation's accounting records and have provKled them Iwth all the inf(Ymation rceSSary for sxeparation of the finan81 statements. That to the best of our kr¥Jwfedge a1 belief. the aoUnt11¥ records re*lect all Ihe transactions entered inlo by the Ixganisalion in the year covered by the financial statements. Mrs L Howard Slgned On behaff of Abbotskerswell Willago Hall Tnte95 Dale.. 3ki 20ty

ABBOTSKERSWELL VILLAGE HALL TRUSTEES INCOME AND EXPENDtruRE ACCOUNT FOR THE YEAR ENDED 31 AUGUST 2024 2023 INCOME Hall leltings Surplus from actNlties (note 1) Bullding so¢lety interest Good Energy 22,653 21,247 1,242 114 27J14 25,595 EXPENDuRE Insurance Electrlcrty and gas Repald and maintenance Water rates Telephone Cleaning Car park experL Sundry expenses (note 2) 1,422 2.352 2.753 1.307 913 314 4.503 4.455 804 10,989 13,419 Depreciation of fixtures and fittirvJs 820 SURPLUS OF INCOME OVER EXPENDITURE 10,292 12,593 SURPLUS BROUGHT FORWARD AT 31 AUGUST 2023 SURPLUS CARRIED FORWARD AT 31 AUGUST2024

ABBOTSKERSWELL VILLAGE HALL TRUSTEES BALANCE SHEET AS AT 31 AUGUST 224 2023 FIXED ASSETS LAnd and building8 at (x>sl plus improvements (Vested in the offi(¥al custLKli8n f chariliesl Al 1 September 2023 Addttion8 during the year 248,465 238,128 248,465 Flxlures. fittings and equipment- At 1 September 2023 Addltlons during the year 23.944 Accumulated depreaation bltwd Less provision for dewhqtion (19.297) {18,477) 252.415 253,112 Deduct grants rece1 to date: Teignbridge Arts Rural Aid FUNI Communty C(MJ[lI of Devon Awards for All Gem Trust Tegnbridge Dtslricl Courril Devon County Council {800} (25,650) {16,832) {4,83n {3.000} {3,000} {8tM)) {25,650) 116,832) {4,837) {3,OCQ) (3,0) 6S619 186,796 187,493 CURRENT AssErs Debtors an(1 prepayments Cash al Bank- Lloyds TSB plc- current aCtU1 - sawfigs ac£nI Garden show- treasur8 ac¢c4Jnt General c%5h in hand 1.013 1.550 31.521 541 12 39.970 541 232,282 221,9 DEDUCT CURRENT LIABILMES Creditors 390 390 ACCUMULATED FUND Income and exnditure acccwJnt Balanoe at 31 August 2024

ABBOTSKERSWELL VIUAGE HALL IRUSTEES NOTES TO THE ACCOUNT5 FOR THE YEAR ENDED 31 AUGUST 2024 SURPLUS FROM AcnvmES 2024 2023 DonatK)n6 SUNDRY EXPENSES 2tr24 2023 Accountancy Enlertainlng Survey fees Gtft8 and surKlries 719 1,202 572 592 703

ABBOTSKERSV¥ELL VILLAGE HALL TRUSTEES AccouKrs FOR THE YEAR ENDED 31 AUGUST 2024 REGISTERED CHARrrY NUMBER: 264508 CHANNON & CO Charterod Accountants & Consultants

ABBOTSKERSWELL VILLAGE HALL TRUSTEES Accouprrs FOR THE YEAR ENDED 31 AUGUST 2024 CONTEpirs Pago Accountants, rep)rt DlaratiOn Irthme and expendliure ac#xJunt Balance 8he8t Notes to the acnts