[Type here] 




























**Registered charity number 264508** 

## **Abbotskerswell Village Hall Trust** 

**Financial Statements for the year ended 31[st] August 2024.** 



## [Type here] 

The trustees present their annual report and audited financial statements for the year ended 31[st] of August 2023 and confirm they comply with the Charities Act 2006, the trust’s deed and Charities SORP 2005. 

## **Reference and Administrative Information** 

**Charity Name:** Abbotskerswell Village Hall Trust 

**Charity Registration Number:** 264508 

**Charity Address:** Abbotskerswell Village Hall. Slade Lane, Abbotskerswell, TQ12 5YF. 

**Trust Chair** 

Lynn Howard 

**Trust Secretary** 

Amy Hedger 

## **Trust Treasurer** 

Kevin Farrelly 

## **Board of Trustees** 

Ann Allen Cathy Carey Emma Grice Barry Hedger Colin Jenkins Roger Low Paul Marino Vanessa New 

## **Auditors** 

Channon & Co Chartered Accountants & Consultants 

The Mill Kingsteignton Road Newton Abbot Devon TQ12 2QA 



[Type here] 

## **Abbotskerswell Village Hall Trust** 

## **Report of the Trustees for the year ended 31[st] August 2024.** 

## **Structure, Governance and Management** 

## **Governing document** : 

Abbotskerswell Village Hall is constituted as a charitable trust registered with the Charity Commission in May 1997 under the charity number 264508. It is governed by a deed of trust dated 22[nd] July 1971. 

## **Organisational structure** 

The charity trustees are responsible for the general control and management of the charity. The trustees give their time freely and receive no renumeration or other financial benefits. 

The Trustees meet together as a body on a monthly basis (except during August) and are responsible for all decisions taken in relation to running the Village Hall. To assist in the smooth running of the charity trustees are sometimes organised into sub-committees to help oversee certain aspects of the charity’s activities including special projects and therefore meet separately but ultimately report back to the full meeting of Trustees. 

## **Recruitment and appointment of Trustees** 

Recruitment of new trustees usually takes place via the placement of an advertisement in the local Parish Magazine AbbTalk or by existing Trustees sounding out personal contacts who may have expressed an interest in joining the Trust. 

## **Induction and training of trustees** 

New Trustees are usually co-opted on to Village Hall Trust by a majority vote undertaken by existing members.  Any specialised training required is usually sanctioned following a monthly Trustee’s meeting. 

## **Risk Management** 

Resource - Devon Communities Together 

Fire Risk Assessment – Annual review commissioned by appropriately qualified professional 

## **Objectives and activities** 

## Our Aims & objectives 

To maintain and enhance the Village Hall facilities for the benefit of local residents and other community groups associated with the Village and Parish of Abbotskerswell. 



[Type here] 

## Strategies 

Strategies devised to fulfil the Trust’s objectives are generally agreed by a majority vote at the monthly board of Trustee meetings. 

## Use of Volunteers 

Organised on an Ad-hoc basis. 

## Activities and achievements :- 

- Laid new floor in Main Hall & entrance lobby areas 

- New Heating system 

- New Kitchen & Store Extension plus Bar refurbishment. 

- V.E Celebration Day event /activities. 

## **How our activities deliver public benefit** 

- Providing a well-used community facility suitable for a variety of functions. 

## **Community activities** 

The Village Hall Trust host the annual May Day Village activities that is now run by the PTFA 

From the nearby Village Primary School 

## **Halls and rooms** 

- Main Hall capable of accommodating up to 120 people seated. 

- A smaller meeting room with separate kitchen & office used predominantly by the local preschool. 

## **Financial Review** 

Undertaken on an annual basis following the end of financial year (August 31[st] ) involving the auditing of annual accounts kept by the Trust’s Treasurer that are discussed and analysed in the Trust meetings leading up to the Annual General Meeting held in December of each year. 

## **Reserves policy** 

To retain a minimum reserve of £10,000 to cover unforeseen expenses. 

## **Principal funding sources** 

Rental income from the hire of the Village Hall rooms, although grant monies for investment projects are sought from a variety of grant giving sources on an ad-hoc basis. 

The Village Hall Trust also benefits from monies generated from a Feed-in Tariff set up in 2012 



[Type here] 

## **Investment policy and objectives** 

Any surplus of funds are generally re-invested in the maintenance of the Village Hall premises or used to undertake enhancement projects to improve facilities deemed by Trustees to be vital for its continued use 

## **Plans for future periods** 

- Rear car park resurfacing project including positive surface water drainage connection to a nearby watercourse. 

- Continued re-decoration /maintenance regime. 

## **Chairman’s Report 2024** 

2024 has been another successful year for Abbotskerswell Village Hall and we are very grateful to our caretaker Peter, has been busy keeping the hall clean, tidy and well stocked for all our users.  We would like to thank Peter and Susan for their hard work not only with us, but for all the Parish facilities. 

Once again January brought us the “Big Village Breakfast” with Dom and Martyn working their magic to make us all a fabulous breakfast.  A big thank you to Barry Hedger and all of our Committee and helpers for making the event such a big success for the second time. 

During 2024 the committee has been having reports and surveys completed on the rear carpark (Project H2O) which will hopefully see improvements and eradicate the flooding we sometimes experience.  We are hoping to achieve a level resurfaced parking area/outdoor space depending on the costs, and we would like to thank Paul Marino for all his efforts in organising the preparatory work. 

We have now been using our online booking system which is working very well for us. The system allows potential hirers to see in advance if the hall is available for their chosen date / time, and then book within minutes thus reducing the number of enquiries that our Booking Secretary and Chair Lynn Howard has to deal with. 

Bookings for the hall have increased in 2024 and we’ve seen some fabulous christenings, naming ceremonies, anniversary parties and weddings alongside the regular birthday celebrations which are held most weekends.  This year there have been four successful Craft Sales organised by Belinda Lake. Our regular groups continue to hold their classes which are very well supported by the village and surrounding areas.   We have welcomed a new group of social ballroom dancers on a Saturday night a couple of times a month run by Hannah Hellier.  Preschool decided from September they would increase their days from 4 to 5 sessions per week due to the government’s increased funding for childcare. 



## [Type here] 

Finally, I would like to thank the Committee for their support and work during the year.  Firstly, Colin, Roger, Barry, Paul, Kevin and my husband Trevor for all the little jobs that they are asked to do ad hoc.  Amy and Ann who have been so efficient in taking the minutes. Emma and her mum keeping the planters tidy. Cathy, Ness and Ruth for your help at our events. Thank you! 

We have seen our hall go from strength to strength over the year and we should all be very proud as Trustees to have a thriving community facility. 

Finally, may I thank Ruth Dave who is resigning from the Trustees, and I’m sure join me in wishing her all the best in the future. 

Lynn Howard 

23[rd] November 2024 



ABBOTSKERSV¥ELL VILLAGE HALL TRUSTEES
AccouKrs
FOR THE YEAR ENDED 31 AUGUST 2024
REGISTERED CHARrrY NUMBER: 264508
CHANNON & CO
Charterod Accountants
& Consultants

ABBOTSKERSWELL VILLAGE HALL TRUSTEES
Accouprrs
FOR THE YEAR ENDED 31 AUGUST 2024
CONTEpirs
Pago
Accountants, rep)rt
D￿laratiOn
Irthme and expendliure ac#xJunt
Balance 8he8t
Notes to the ac￿nts

ABBOTSKERSWELL VILLAGE HALL TRUSTEES
ACCOUNTS
FOR THE YEAR ENDED 31 AUGUST 2024
ACCOUNTAMfs' REPORT
IndewKl¢nt ¢xamlners' report to the trustees of tho Al)botskor5well Village Hall
We report on the &￿Unts ￿ the year ￿￿ed 31 Pwst 2024 which we set out on pag88
3to5.
Re8pectlve rosponslbllhles of trustees and oxamlners
As the Chartty's trustees you a￿ responsible for the prePara￿n of the actounts; you
nsider that the audlt requirement of section 144(2} of the charit￿ Act 2011 (the 2011
Act) does not apply.
It is our responsibilty to=
Examine the accounts under ￿t￿)n 145 of the 2011 ￿t.
To follow the tx(Kedures l￿d down in the General Th.rect￿S given by the Charity
Comrnission under section 14515Kb) of the 2011 Act.. and
To state whether particular mallws have wne lo my attention.
Basis of Indepondent oxaminorn, report
Our examination was carried out in aCcOrda￿e wth the General Directions gNen by the
Charity Commission. An examination indude5 a ￿¥1￿ of the ac￿un￿.ng records kept by
the CharFty and a comparison of the accounts Fresented wilh those records. It also
includes cA)nsiderat￿n of any unusual items or dBdosures in Ihe a¢￿unts, and seekiThJ
explanations from you as trustees concemirvJ any suth matters. The [￿c￿jureS
undertaken do not provide all the evidence that would te required in an audit. and
consequently no oixnion Is gNen as to whether the aca￿unts present a'true and fair vi
and the rep￿ is limited to tIKJse matters set out in the statement below.
Independont eTrminers' statement
In conn6ction with our examination. no matter has c#)mo lo our attention.
1. which has given us reasonat￿e cause to belleve that In any matwial resp￿Cl the
requirements:_
a) to keep accounting rerA>rds in a(xX)rdan￿ wtlh section 130 of the
charit￿ Act 2011. arKI
b) to prepare accounts whith ￿rd with the aCC￿nting re￿rdS and to
comply wlth ts accounting requirements of the 2011 Act have not been
met-. or
2. to which, i
unders
our opinK)n, attention shwld be drawn in order to enable a proper
ing of the accwnts to be reached.
CH
unta
& Consuliants
Tho Mill
Klngsteignton Road
Newton Abbot
Devon TQ12 2QA

ABBOTSKERSWELL VILLAGE HALL TRUSTEES
ACCOUNTS
FOR THE YEAR ENDED 31 AUGUST 2024
DECLARATION
We approve the fina￿4a1 statements for the year ended 31 August 2024 a5 set out on pages 3 to
We confimi:
That we have made available to Channon & Co al of the organisation's accounting records
and have provKled them Iwth all the inf(Ymation r￿ceSSary for sxeparation of the finan￿81
statements.
That to the best of our kr¥Jwfedge a￿1 belief. the a￿oUnt11¥￿ records re*lect all Ihe transactions
entered inlo by the Ixganisalion in the year covered by the financial statements.
Mrs L Howard
Slgned
On behaff of Abbotskerswell Willago Hall Tn￿te95
Dale..
3ki 20ty

ABBOTSKERSWELL VILLAGE HALL TRUSTEES
INCOME AND EXPENDtruRE ACCOUNT
FOR THE YEAR ENDED 31 AUGUST 2024
2023
INCOME
Hall leltings
Surplus from actNlties (note 1)
Bullding so¢lety interest
Good Energy
22,653
21,247
1,242
114
27J14
25,595
EXPEND￿uRE
Insurance
Electrlcrty and gas
Repald and maintenance
Water rates
Telephone
Cleaning
Car park experL
Sundry expenses (note 2)
1,422
2.352
2.753
1.307
913
314
4.503
4.455
804
10,989
13,419
Depreciation of fixtures and fittirvJs
820
SURPLUS OF INCOME OVER
EXPENDITURE
10,292
12,593
SURPLUS BROUGHT FORWARD
AT 31 AUGUST 2023
SURPLUS CARRIED FORWARD
AT 31 AUGUST2024

ABBOTSKERSWELL VILLAGE HALL TRUSTEES
BALANCE SHEET
AS AT 31 AUGUST 2￿24
2023
FIXED ASSETS
LAnd and building8 at (x>sl plus
improvements
(Vested in the offi(¥al custLKli8n f
chariliesl
Al 1 September 2023
Addttion8 during the year
248,465
238,128
248,465
Flxlures. fittings and equipment-
At 1 September 2023
Addltlons during the year
23.944
Accumulated depreaation bltwd
Less provision for dewhqtion
(19.297)
{18,477)
252.415
253,112
Deduct grants rece￿￿1 to date:
Teignbridge Arts
Rural Aid FUNI
Communty C(MJ[￿lI of Devon
Awards for All
Gem Trust
Tegnbridge Dtslricl Courril
Devon County Council
{800}
(25,650)
{16,832)
{4,83n
{3.000}
{3,000}
{8tM))
{25,650)
116,832)
{4,837)
{3,OCQ)
(3,0￿)
6S619
186,796
187,493
CURRENT AssErs
Debtors an(1 prepayments
Cash al Bank-
Lloyds TSB plc- current aCt￿U￿1
- sawfigs ac£￿nI
Garden show- treasur￿8 ac¢c4Jnt
General c%5h in hand
1.013
1.550
31.521
541
12
39.970
541
232,282
221,9
DEDUCT CURRENT LIABILMES
Creditors
390
390
ACCUMULATED FUND
Income and ex￿nditure acccwJnt
Balanoe at 31 August 2024

ABBOTSKERSWELL VIUAGE HALL IRUSTEES
NOTES TO THE ACCOUNT5
FOR THE YEAR ENDED 31 AUGUST 2024
SURPLUS FROM AcnvmES
2024
2023
DonatK)n6
SUNDRY EXPENSES
2tr24
2023
Accountancy
Enlertainlng
Survey fees
Gtft8 and surKlries
719
1,202
572
592
703

ABBOTSKERSV¥ELL VILLAGE HALL TRUSTEES
AccouKrs
FOR THE YEAR ENDED 31 AUGUST 2024
REGISTERED CHARrrY NUMBER: 264508
CHANNON & CO
Charterod Accountants
& Consultants

ABBOTSKERSWELL VILLAGE HALL TRUSTEES
Accouprrs
FOR THE YEAR ENDED 31 AUGUST 2024
CONTEpirs
Pago
Accountants, rep)rt
D￿laratiOn
Irthme and expendliure ac#xJunt
Balance 8he8t
Notes to the ac￿nts

ABBOTSKERSWELL VILLAGE HALL TRUSTEES
ACCOUNTS
FOR THE YEAR ENDED 31 AUGUST 2024
ACCOUNTAMfs' REPORT
IndewKl¢nt ¢xamlners' report to the trustees of tho Al)botskor5well Village Hall
We report on the &￿Unts ￿ the year ￿￿ed 31 Pwst 2024 which we set out on pag88
3to5.
Re8pectlve rosponslbllhles of trustees and oxamlners
As the Chartty's trustees you a￿ responsible for the prePara￿n of the actounts; you
nsider that the audlt requirement of section 144(2} of the charit￿ Act 2011 (the 2011
Act) does not apply.
It is our responsibilty to=
Examine the accounts under ￿t￿)n 145 of the 2011 ￿t.
To follow the tx(Kedures l￿d down in the General Th.rect￿S given by the Charity
Comrnission under section 14515Kb) of the 2011 Act.. and
To state whether particular mallws have wne lo my attention.
Basis of Indepondent oxaminorn, report
Our examination was carried out in aCcOrda￿e wth the General Directions gNen by the
Charity Commission. An examination indude5 a ￿¥1￿ of the ac￿un￿.ng records kept by
the CharFty and a comparison of the accounts Fresented wilh those records. It also
includes cA)nsiderat￿n of any unusual items or dBdosures in Ihe a¢￿unts, and seekiThJ
explanations from you as trustees concemirvJ any suth matters. The [￿c￿jureS
undertaken do not provide all the evidence that would te required in an audit. and
consequently no oixnion Is gNen as to whether the aca￿unts present a'true and fair vi
and the rep￿ is limited to tIKJse matters set out in the statement below.
Independont eTrminers' statement
In conn6ction with our examination. no matter has c#)mo lo our attention.
1. which has given us reasonat￿e cause to belleve that In any matwial resp￿Cl the
requirements:_
a) to keep accounting rerA>rds in a(xX)rdan￿ wtlh section 130 of the
charit￿ Act 2011. arKI
b) to prepare accounts whith ￿rd with the aCC￿nting re￿rdS and to
comply wlth ts accounting requirements of the 2011 Act have not been
met-. or
2. to which, i
unders
our opinK)n, attention shwld be drawn in order to enable a proper
ing of the accwnts to be reached.
CH
unta
& Consuliants
Tho Mill
Klngsteignton Road
Newton Abbot
Devon TQ12 2QA

ABBOTSKERSWELL VILLAGE HALL TRUSTEES
ACCOUNTS
FOR THE YEAR ENDED 31 AUGUST 2024
DECLARATION
We approve the fina￿4a1 statements for the year ended 31 August 2024 a5 set out on pages 3 to
We confimi:
That we have made available to Channon & Co al of the organisation's accounting records
and have provKled them Iwth all the inf(Ymation r￿ceSSary for sxeparation of the finan￿81
statements.
That to the best of our kr¥Jwfedge a￿1 belief. the a￿oUnt11¥￿ records re*lect all Ihe transactions
entered inlo by the Ixganisalion in the year covered by the financial statements.
Mrs L Howard
Slgned
On behaff of Abbotskerswell Willago Hall Tn￿te95
Dale..
3ki 20ty

ABBOTSKERSWELL VILLAGE HALL TRUSTEES
INCOME AND EXPENDtruRE ACCOUNT
FOR THE YEAR ENDED 31 AUGUST 2024
2023
INCOME
Hall leltings
Surplus from actNlties (note 1)
Bullding so¢lety interest
Good Energy
22,653
21,247
1,242
114
27J14
25,595
EXPEND￿uRE
Insurance
Electrlcrty and gas
Repald and maintenance
Water rates
Telephone
Cleaning
Car park experL
Sundry expenses (note 2)
1,422
2.352
2.753
1.307
913
314
4.503
4.455
804
10,989
13,419
Depreciation of fixtures and fittirvJs
820
SURPLUS OF INCOME OVER
EXPENDITURE
10,292
12,593
SURPLUS BROUGHT FORWARD
AT 31 AUGUST 2023
SURPLUS CARRIED FORWARD
AT 31 AUGUST2024

ABBOTSKERSWELL VILLAGE HALL TRUSTEES
BALANCE SHEET
AS AT 31 AUGUST 2￿24
2023
FIXED ASSETS
LAnd and building8 at (x>sl plus
improvements
(Vested in the offi(¥al custLKli8n f
chariliesl
Al 1 September 2023
Addttion8 during the year
248,465
238,128
248,465
Flxlures. fittings and equipment-
At 1 September 2023
Addltlons during the year
23.944
Accumulated depreaation bltwd
Less provision for dewhqtion
(19.297)
{18,477)
252.415
253,112
Deduct grants rece￿￿1 to date:
Teignbridge Arts
Rural Aid FUNI
Communty C(MJ[￿lI of Devon
Awards for All
Gem Trust
Tegnbridge Dtslricl Courril
Devon County Council
{800}
(25,650)
{16,832)
{4,83n
{3.000}
{3,000}
{8tM))
{25,650)
116,832)
{4,837)
{3,OCQ)
(3,0￿)
6S619
186,796
187,493
CURRENT AssErs
Debtors an(1 prepayments
Cash al Bank-
Lloyds TSB plc- current aCt￿U￿1
- sawfigs ac£￿nI
Garden show- treasur￿8 ac¢c4Jnt
General c%5h in hand
1.013
1.550
31.521
541
12
39.970
541
232,282
221,9
DEDUCT CURRENT LIABILMES
Creditors
390
390
ACCUMULATED FUND
Income and ex￿nditure acccwJnt
Balanoe at 31 August 2024

ABBOTSKERSWELL VIUAGE HALL IRUSTEES
NOTES TO THE ACCOUNT5
FOR THE YEAR ENDED 31 AUGUST 2024
SURPLUS FROM AcnvmES
2024
2023
DonatK)n6
SUNDRY EXPENSES
2tr24
2023
Accountancy
Enlertainlng
Survey fees
Gtft8 and surKlries
719
1,202
572
592
703