2023-08-31-accounts - Abbotskerswell Village Hall Trust

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

Registered charity number 264508

Abbotskerswell Village Hall Trust

Financial Statements for the year ended 31[st] August 2023.

The Trustees present their Annual Report and Audited Financial Statements for the year ended 31[st] of August 2023 and confirm they comply with the Charities Act 2006, the trust’s deed and Charities SORP 2005.

Reference and Administrative Information

Charity Name: Abbotskerswell Village Hall Trust

Charity Registration Number: 264508

Charity Address: Abbotskerswell Village Hall, Slade Lane, Abbotskerswell, TQ12 5YF.

Trust Chair

Barry Hedger

Trust Secretary

Amy Hedger

Trust Treasurer

Kevin Farrelly

Board of Trustees

Ann Allen Cathy Carey Emma Grice Lynn Howard Colin Jenkins Roger Low Paul Marino Vanessa New

Auditors

Channon & Co Chartered Accountants & Consultants

The Mill Kingsteignton Road Newton Abbot Devon TQ12 2QA

Abbotskerswell Village Hall Trust

Report of the Trustees for the year ended 31[st] August 2023.

Chairman’s annual report 2023

2023 has been another busy and successful year for Abbotskerswell Village Hall, and we are delighted that Roger Low agreed to join us on the Committee bringing with him a wealth of practical knowledge and experience.

Building on the work of Project Heat, which saw the successful completion of the new kitchen and storage area in 2022, the Committee embarked on Project SPACED (Staff, Parents and Children, Ergonomic Design) to transform the smaller kitchen area into a multi-functional space that can be used by the Pre-School. Emma Grice who runs the Pre School successfully applied for a grant to fund the building work and equipment, and a team of Committee members including Kevin Farrelly, Colin Jenkins, Roger Low and Barry Hedger worked with Emma to create the new space and facilities.

Thanks in part to a Community Grant from Gallagher, the Committee were also able to finish the renovations to the bar area, which included moving the sink and plumbing in a hot water tap, installation of a new bottle fridge, updated tiling, decorating and some shelves.

In January the Committee entered into the spirit of “Village Hall Week” through an open day on Saturday 28th January followed by the “Big Village Breakfast” on Sunday 29th January. Two local chefs, Dom and Martyn, agreed to cook whilst members of the Committee and other volunteers took the orders and money, served the customers, made teas and coffees and did the washing up. The day was such a good success that we will be holding another one in January 2024.

In August we held a “Village Hall Tidy Up Day” which saw a few additional members of the community come and help the Committee with tidying up the Hall and grounds. The sheds were all painted, front planters given a timber face lift, the perimeter cleared of weeds and debris and inside the Hall the stage area and all the windows were thoroughly cleaned and tidied.

Later in August the Committee also undertook to make changes to the Village Hall entrance including new door locks and a keypad entry system to the Small Hall as a result of feedback from the PreSchool OFSTED inspection. Having looked at access to and from the Hall as a result of the OFSTED inspection the Committee decided to install new main gates, which was completed with the help of Trevor Howard in November.

2023 also saw the introduction of a new online booking system which has allowed potential bookers to see in advance if the hall is available for their chosen date / time, and automated some of the booking process.

The Village Hall has hosted a wide variety of events during the year, from private functions and birthday celebrations, a world premiere of the Korgi’s new album, fundraising events including coffee mornings for Parkinsons Disease and craft fairs in support of wildlife charities, to our regular groups and activities.

The year will end with a concert by Go Tell Alice during which we are hoping to raise funds for AbbTalk via the draw on the night.

Looking towards 2024 the Committee are investigating the resurfacing of the back carpark and associated draining works, which needs addressing and we are looking forward to the Big Village Breakfast on 28th January.

Finally, this is my last Annual Report as Village Hall Chairman as I will be handing over the reins to the very capable and hard-working Lynn Howard who will take over at the AGM in December. I would like to say a huge thank you to the entire committee for all of their hard work and support they have given me over the past two years.

Barry Hedger 20th November 2023.

Structure, Governance and Management

Governing Document :

Abbotskerswell Village Hall is constituted as a charitable trust registered with the Charity Commission in May 1997 under the charity number 264508. It is governed by a deed of trust dated 22nd of July 1971.

Organisational structure

The Charity Trustees are responsible for the general control and management of the charity. The Trustees give their time freely and receive no renumeration or other financial benefits.

The Trustees meet together as a body on a monthly basis (except during August) and are responsible for all decisions taken in relation to running the Village Hall. To assist in the smooth running of the charity Trustees are sometimes organised into sub-committees to help oversee certain aspects of the charity’s activities including special projects and therefore meet separately but ultimately report back to the full meeting of Trustees.

Recruitment and appointment of Trustees

Recruitment of new Trustees usually takes place via the placement of an advertisement in the local Parish Magazine AbbTalk or by existing Trustees sounding out personal contacts who may have expressed an interest in joining the Trust.

Induction and training of Trustees

New Trustees are usually co-opted on to Village Hall Trust by a majority vote undertaken by existing members. Any specialised training for Trustees that maybe required in the continued operation of for the Village Hall compliance purposes would need to be sanctioned at a monthly committee meeting.

Risk Management

The 5 essential components of risk assessment which include of the following are carried out on an annual basis by Trustees:

Identify the hazards /risky activities
Decide who might be harmed and how
Evaluate the risks and decide on precautions
Record findings in a Risk Assessment
Review risk assessments and equipment update if necessary

Fire Risk Assessment – Annual review commissioned by appropriately qualified professional.

Fire Doors & Fire Fighting Equipment - Checked annually by competent professional.

Early Warning Smoke & Heat detection – Inspected by appropriately qualified EICr or NICEIC

Electricians.

Gas Boiler & Heaters - Checked on an yearly basis by CORGI / Gas Safe Engineer.

Portable Appliance Testing - Inspected by appropriately qualified professional.

For all legislation matters affecting Village Halls - Abbotskerswell Village Hall Trust has recourse to advice as an affiliated member of Devon Communities Together and ACRE (Action with Communities in Rural England).

Objectives and activities

Our Aims

To maintain and enhance the Village Hall facilities for the benefit of local residents and other interested community groups associated with the Village and Parish of Abbotskerswell.

Our objectives

To ensure that the Village Hall remains a fit for purpose community asset that not only complies with current legislation but remains a well use and attractive facility for local residents and the wider community beyond Abbotskerswell.

Strategies

Strategies devised to fulfil the Trust’s objectives are generally agreed and actioned by a majority vote at the monthly board of Trustee meetings.

Use of Volunteers

Arranged on an ad-hoc basis depending on the size of event(s) planned.

Activities and achievements

Construction of new Kitchen /Chair Store extension.
Conversion of old subsidiary kitchen into dedicated office space for the Village Pre-school.
Improved heating & lighting systems.

Community activities

The Village Hall Trust hosts the annual May Day Village activities although the organisation of this event has transferred to Abbotskerswell Primary School’s PTFA.

The Village Garden Show once organised by Village Hall Trust is currently suspended awaiting new volunteers.

Other organisations who use the Village Hall facilities include the following groups:

Abbotskerswell Pre-School.
Parents & Toddlers Group.

Abbotskerswell Short Mat Bowls Club.
Ladies Badminton.
Chordettes Acapella Chorus Group
Abbotskerswell Twinning Association
Pilates , Exercise & Yoga Classes
Taekwando
U3a Table Tennis
Tai Chi Class

Halls and rooms

The Village Hall premises comprises of the main hall, and a smaller room for rental either together or separately plus subsidiary facilities such as toilets, kitchen(s) and stage area along with car parking.

Financial Review

Undertaken on an annual basis following the end of financial year (August 31[st] ) involving the auditing of annual accounts kept by the Trust’s Treasurer that are discussed and analysed in the Trust meetings leading up to the Annual General Meeting held in December of each year.

Reserves policy

To maintain sufficient monies (£10,000) in reserve to enable to address and unforeseen circumstances.

Principal funding sources

Rental income from the hire of the Village Hall rooms, although grant monies for investment projects are likely to be sought from a variety of grant giving sources on an ad-hoc basis.

The Village Hall Trust also benefits from monies generated from a Feed-in Tariff agreement following the installation of a 40 panel solar array in 2012

Investment policy and objectives

Any surplus of funds are generally re-invested in the maintenance of the Village Hall premises or used to undertake enhancement projects to improve facilities deemed by Trustees to be vital in the

Plans for future periods

Installation of new finish & surface water drainage system to rear car-park area that currently has a tendency to flood following periods of heavy rainfall.
Re-decoration of Hall interiors.

ABBOTSKERSWELL VILLAGE HALL TRUSTEES ACCOUPffS FOR THE YEAR ENDED 31 AUGUST 2023 REGISTERED CHARfTY NUMBER: 264508 CHANNON & CO Chartered Accountsnts & Cortsultants

ABBOTSKERSWELL VILLAGE HALL TRUSTEES ACCOuPs FOR THE YEAR ENDED 31 AUGUST 2023 CONTENTS Page Ac(ountants' reFrf)rt Dedaralion Incom8 and exF*nditure a)1 Balance shegl les lo th8 aunts

ABBOTSKERSVIELL VILLAGE HALL TRiISTEES ACCOUMTS FOR THE YEAR ENDED 31 AUGUST 2023 ACCOUNTANTS. REPORT Indèpendent examineTr' r•portlo thelnthes ofthe AJ>botskerBw&II Willaue Hall We report on the aceA)unts for the year end1 31 August 2023 whh set out on pages 3to5. Re5PBCtlv• regponslbilillès of frv5teu and examin•rs AS the Charity's trustees you are responsible for the preparauon of t1 accoun18' YOU considei that the audit requirem8nt of seCtn 14412) of the Charities Act 2011 Ilhe 2011 Act} does not aty. 11 is our responsllility lo= Examin8 the acwjrrts undgr sectpjn 145 of the 2011 ax". To fofvjw the tyocedures laKI ¢knin in the General Directions given by the Chaiity Commission undèr se¢Xion 145(51(b) of the 2011 Aca: and To stale whether particuLgr matters hawe (e lo my attention. Ba8h ol Ind•p•ndent examln¢rn' report Our ex8rvinalK)n was larrd out in ael0rdar the Gera1 Dlre¢tions glven by the Chatily Commi8sion. An examin81ion i4udeS a revEw of 8w)unling records kept by the Charity 8nd a cxmnparlson of the acLounts presented with those reo)rds. It also indudes IXXJ8Klefation of any unusual rtems or dSure5 in th& a(unts, and seeking explanations from you as trustees wncemiThJ anysuch matters. The procedures undertaken do n¢1 provide all the eVerts that woukl required in an audit. and consequenlty opinK)n Is given as to whether the acc(Ktnts present 8 lue falr v and the report is limited lo those matters set (Art kn the slatem&nl bèl(x¥. Independont examingra, $lat•ment In tx)nneLl)n with our examinatlon, Th) matter ha8 cc¥ne lo wr8ftentw)n. which has givèn us reasonable Lxuse lo belie that in any material respe(a the requwements:_ a) lo keep accx)unting rg(vd8 in aW(lae ryth sgdK)n 130 of Ihe Ch8rFlies Act 2011.. and b) to prèp8re aLJ)Junls whth acwrd wth the ac(Kmtlng COrdS and to compty the arxx)unling requirements of the 2011 Act have not been met.. or 2. lo which. In our oixnion, attenlKM shrmjld be in order lo enabl8 a proper understsnding of Il* a(xounts to re. CHANNON & CO Ch•rtered Accountsnts & Con$ultants Thg Mlll Kingstelgnlon Road Newlon Abbot Devon TQ12 2QA

ABBOTSKERSWELL VILLAGE HALL TRUSTEES ACCOUIUS FOR THE YEPR ENDED 31 AUGUST 2023 DECLARATIOM We approve th8 financial stslements for Ihe year 31 August 2023 as set out on p$ 310 We confimi.. That we hav8 8vai18IAe to Channon & Co all oflhe iyganwtKJn's a(xounting recL•rds and have prowdgd Ihem with dl the info10n $sary for the preparation of the finandal statem8nts. That lo the best of our kno%v* and belief. tho ac(¥)INthrwJ reLaNds refflect all Ihe Iransocllon ontered irrto by the organisalKJn in the year o)vered ty the fin8n(xal st81ements. Mr B Hedger Slgned On behalf of Ablx>tsker8well village Hall Tn

ABBOTSKERSYIELL VILLAGE HALL TRUSTEES INCOME AND EXPEMDITURE AccouKr FOR THE YEAR ENDED 31 AUGUST 2023 2022 INCOME Hall1otting8 Surplus from admties {rM)te 1) HMRC Grant Council Giant Building sou&ty •tterè8t Good Energy 21,247 1242 16,714 5,595 22,917 114 24595 47,393 EXPENDITURE Insurance Ele(arfcNy gas Water rates Telephone Cleaning Sundry exKEn8es (note 2) 1.447 913 314 4.503 2,179 13.419 40,592 Dèpr8dalicm Of fixtures aThJ fittirvJs 820 965 SURPLUS OF INCOME OVER EXPENDITURE I299 39.627 SURPLUS BROUGHT FORWARD AT 31 AUGUST 2022 SURPLUS CARRIED FORWARD AT 31 AUGUST 2023

ABBOTSKERSWELL VILLAGE HALL TRUSTEES BALANCE SHEET AS AT 31 AUGUST 2023 2023 2022 FIXED ASSETS Land and buildiros at cosl I$ provemenls esled in the official custodian for ¢haiities} At 1 September 2022 A<klilions during the year 238.128 178.437 238,128 Fulures, fitllngs and equipment: At 1 September 2022 Addthons dung the year 23.944 22,215 23.944 23.944 Ac¢umulaled depreLiathon blfv Less provis for e130n q18A771 820 (17.5121 965 263,112 243,595 edt grants reived to dale.. Teignbridge Arts Rural Aid Fund Communty Coun¢il of tÈv Awards for All G&m Trust Teignbridge Distsicl Courril Devon County Couwl 180D {25.6SQ) 116,832 14.83n {3,IKIOI 13,0001 I8) (25.6501 (16.8321 14,837) 13,0(M)) (3,000) 187A93 177.976 CURRENT ASSErs Deblois and prepayments Cash at Bank: Lbyds TSB pk- OUent attounl - samngs 8c¢ounl Garden show- treasurerfs accxwnt General cash in hand 1.D13 1.013 1,773 24,408 4,031 190 31.521 541 128 221,990 209.391 DEDUCT CURRENT LIABILMES Creditors 390 ACCUMULATED FUND Income and expen(rrture a(#Unt 8aFance at 31 August 2023

AB80TSKERSWELL VILLAGE HALL TRUSTEES NOTES TO THE ACCOU18 FOR THE YEAR ENDED 31 AUGUST 2023 SURPLUS FROM ACnVtriES 2023 21Y22 Garden show Donat15 1.545 SUNDRY EXPENSES 2023 2022 AccounlaTKy Entertaining Advertislng Glfts and suThJiies 719 1,202 432 692 140 522 703

ABBOTSKERSWELL VILLAGE HALL TRUSTEES ACCOUPffS FOR THE YEAR ENDED 31 AUGUST 2023 REGISTERED CHARfTY NUMBER: 264508 CHANNON & CO Chartered Accountsnts & Cortsultants

ABBOTSKERSWELL VILLAGE HALL TRUSTEES ACCOuPs FOR THE YEAR ENDED 31 AUGUST 2023 CONTENTS Page Ac(ountants' reFrf)rt Dedaralion Incom8 and exF*nditure a)1 Balance shegl les lo th8 aunts