2025-04-30-accounts - The Norwich Philharmonic Society

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Norwich Philharmonic Society

Registered Charity No. 264425

Financial Statements

Year ended 30th April 2025

Trustees Annual Report for the period 1 May 2024 to 30 April 2025

Charity's principal address Mrs C Dixey

Rushlight Barn, Birch Way, Mundham, Norwich NR14 6EN

Website http://www.norwichphil.org.uk

Charity Trustees

Mrs Caroline Dixey Chairman Ms Catrina Nixon Vice Chairman Ms Alison Rhodes Secretary Ms Kate Anetts Treasurer & Friends’ Secretary Mrs Sally West-Lindell Choir Secretary Ms Alexandra Atherton Choir Representative Mr Paul Henderson Choir Representative Mr Chris Elston Orchestra Secretary Mrs Judy Tryggvason Orchestra Representative Mr Steve Kent-Davies Orchestra Representative Ms Caroline Furniss Orchestra Librarian Mrs Alison Guy Front of House Manager & Head Steward Mr Simon Suter Public Representative

Structure, Governance and Management

Governing Document

Norwich Philharmonic Society is constituted as an arts and music trust with the Charity Commission under charity number 264425. It is governed by a constitutional document.

Recruitment and appointment of trustees

Trustees are elected annually at the AGM (excluding the Chairman and Vice Chairman who are elected every third AGM).

The trustees are responsible for the recruitment of new trustees, who are elected at the AGM. If the Society needs to replace a trustee mid-season, the trustees will appoint as they see best for the Society.

Potential trustees are invited to attend a meeting and/or meet with the chairman to discuss the position in greater detail. This allows due consideration of the person’s eligibility, personal competence, specialist

knowledge and skills. On appointment to the committee all new members are briefed on the aims of the Society and the responsibility they hold.

Organisation Structure

The charity trustees are responsible for the general control and management of the charity, covering the running of the Society and the concerts held. They give their time freely and receive no remuneration or other financial benefits other than reimbursement for expenditure on behalf of the Society

The trustees meet together as a body at least four times a year and are responsible for all the decisions taken in relation to the running of the Society and the concerts held. To assist in the smooth running of the charity the trustees have set up sub committees to oversee aspects of the concert organisation, including publicity, choir and orchestra.

Risk Management

The trustees have assessed the risks the charity faces and have implemented systems to mitigate these. The trustees are satisfied that systems are in place, or arrangements are in hand, to manage the risks that have been identified. In particular insurance cover is in place, and the finances are kept under regular review

The Society maintains and regularly reviews a risk register.

Objectives and Activities

The Society aims to educate the public in the arts and sciences, and in particular the art and science of music, by the presentation of concerts and other activities.

The Society holds a minimum of five concerts each year; concert income is supplemented by the subscriptions of the Society's members together with fundraising events held during the year.

The trustees have given due regard to the Charity Commission’s guidance on public benefit and have complied with their duties as detailed in the Charities Act 2011 with regard to public benefit. Careful consideration has been given to the accessibility of the Society to as wide a community as possible. Reduced membership rates are offered to student members of the Choir and Orchestra and reduced-price admission to all concerts is offered to students and to members of the Norfolk County Youth Orchestra. For the last two years, the Orchestra has presented two popular concerts for families, bringing in new audiences.

Financial Review

We budgeted to break even, with a concert deficit to be offset by subscriptions, fundraising and Gift Aid. These offset sources of income were as budgeted. Disruption was caused due to the need to use other venues caused by the unavailability of St Andrew’s Hall, resulting in concert income less than budgeted although this was partly offset by lower concert costs.

We are delighted to acknowledge donations of £9,821, (including £2,321 in memory of former Choir member James Visick); these donations are held as Restricted funds. The season overall resulted in a surplus of £2,390 (with £1,708 in unrestricted funds and £2,978 restricted).

A further £5,000, originally donated towards the now-cancelled Strangers project, was, with the agreement of the donor, transferred to support the Rite of Spring project which was produced in conjunction with Dance Workshop. £2,000 remains allocated to the Strangers project – we are in consultation with the donor regarding its distribution or return.

Net receipts for the year are an overall surplus of £4,686 comprising £1,708 unrestricted funds plus £2,978 restricted funds.

Reserves Policy

The committee has agreed that the Society should work to a break-even budget each year, once the concert financial performance and other sources of income have been taken into account.

The Society aims to maintain unrestricted net current assets of around 100% of the concert season expenditure, (currently around £70,000) to cover any significant fall in income and as a contingency against unexpected events and any shortfall in cash flow. The Society holds a relatively small sum £33,854 historic cost) in investment managed funds, which are held to generate income, currently around£1,500.

Restricted fund reserves are maintained in accordance with the benefactors’ wishes.

Any remaining net current assets are treated as designated funds, set by the committee for development, education and training and for capital projects. Development, education and training covers special performances, development and sustainability, commissioning choral and orchestral works and encouraging a younger membership. Capital projects covers the purchase and replacement of instruments and equipment, also renewals and repairs.

Norwich Philharmonic Society holds an adequate level of unrestricted net current assets as reserves (£70,092). – this is the sum agreed for the reserves policy, so no further designated funds are yet in place.

Total net assets (£124,349) comprise unrestricted assets (£113,069) net current assets, debtors, investments and retained (fixed) assets plus restricted assets £11,280).

This policy is subject to periodic review by the committee

Bankers HSBC Bank of Scotland Lloyds Bank 18 London Street PO Box 1000 PO Box 1000 Norwich, NR2 1LG BX2 1LB Andover

Independent Examiner Crispin de Boos

The White House, Sandfield Lane, Eccles, Norwich NR16 2PB

Declaration The trustees declare that they have approved the Trustees’ Report above. Signed on behalf of the charity’s trustees

L C Dixey

L C Dixey (Chair) date 21 May 2025

|Norwich Philharmonic So
Year ended 30 April 20
RECEIPTS AND PAYME
Receipts
Payments
Net Receipts before funds t
Cash funds brought forward
interim cash funds for carry
Transfer of restricted/desig
Cash funds carried forward
Net receipts
ASSETS AND LIABILITI
Current assets
bank balances
liabilities & accruals|ciety
25
NTS FOR THE YEAR ENDED 30 APRIL 2025
unrestricted
restricted
total £
Concert income
40,008
40,008
Family concerts income
5,550
5,550
Subscriptions
19,303
19,303
Fundraising
3,373
3,373
Gift Aid
3,910
3,910
Donations & Legacies
915
915
Interest
739
739
Investment income
1,539
1,539
Choir training, Koblenz
9,821
9,821
Orchestra training
-
-
Prior year receipts
743
743
Receipts next year
-
-
Strangers project
-
Total receipts
76,080
9,821
85,901
unrestricted
restricted
total £
Concerts costs
68,275
68,275
Family concerts costs
6,477
6,477
Fundraising
2,034
2,034
Membership administration
235
235
General administration
1,206
1,206
Insurance, subs, audit
755
755
Capital purchases
-
-
Choir training, Koblenz
1,843
1,843
Orchestra training
-
-
Choral conductor selection
-
-
Deposits prepayments
-
-
Prior year
389
389
Strangers project
-
Total payments
79,372
1,843
81,215
ransfer
(3,292)
7,978
4,686

68,384
8,302
76,686
forward
65,092
16,280
81,372
nated funds
5,000
(5,000)
_ _70,092_ _11,280_ _81,372_ _1,708_ _2,978_ _4,686_ _ES AS AT 30 April 2025_ _unrestricted_ _restricted_ _total £_ _COIF deposit account_ _11,408_ _11,408_ _Virgin Money deposit_ _20,858_ _20,858_ _Cash at bank_ _42,217_ _11,280_ _53,497_ _1_ _(4,391)_ _(4,391)_ _2024/25_ _2024/25_ _2024/25_|_ciety_ _25_ _NTS FOR THE YEAR ENDED 30 APRIL 2025_ _unrestricted_ _restricted_ _total £_ _Concert income_ _40,008_ _40,008_ _Family concerts income_ _5,550_ _5,550_ _Subscriptions_ _19,303_ _19,303_ _Fundraising_ _3,373_ _3,373_ _Gift Aid_ _3,910_ _3,910_ _Donations & Legacies_ _915_ _915_ _Interest_ _739_ _739_ _Investment income_ _1,539_ _1,539_ _Choir training, Koblenz_ _9,821_ _9,821_ _Orchestra training_ _-_ _-_ _Prior year receipts_ _743_ _743_ _Receipts next year_ _-_ _-_ _Strangers project_ _-_ _Total receipts_ _76,080_ _9,821_ _85,901_ _unrestricted_ _restricted_ _total £_ _Concerts costs_ _68,275_ _68,275_ _Family concerts costs_ _6,477_ _6,477_ _Fundraising_ _2,034_ _2,034_ _Membership administration_ _235_ _235_ _General administration_ _1,206_ _1,206_ _Insurance, subs, audit_ _755_ _755_ _Capital purchases_ _-_ _-_ _Choir training, Koblenz_ _1,843_ _1,843_ _Orchestra training_ _-_ _-_ _Choral conductor selection_ _-_ _-_ _Deposits prepayments_ _-_ _-_ _Prior year_ _389_ _389_ _Strangers project_ _-_ _Total payments_ _79,372_ _1,843_ _81,215_ _ransfer_ _(3,292)_ _7,978_ _4,686_ _68,384_ _8,302_ _76,686_ _forward_ _65,092_ _16,280_ _81,372_ _nated funds_ _5,000_ _(5,000)_ _
70,092
11,280
81,372
1,708
2,978
4,686
ES AS AT 30 April 2025
unrestricted
restricted
total £
COIF deposit account
11,408
11,408
Virgin Money deposit
20,858
20,858
Cash at bank
42,217
11,280
53,497
1
(4,391)
(4,391)
2024/25
2024/25
2024/25|ciety
25
NTS FOR THE YEAR ENDED 30 APRIL 2025
unrestricted
restricted
total £
Concert income
40,008
40,008
Family concerts income
5,550
5,550
Subscriptions
19,303
19,303
Fundraising
3,373
3,373
Gift Aid
3,910
3,910
Donations & Legacies
915
915
Interest
739
739
Investment income
1,539
1,539
Choir training, Koblenz
9,821
9,821
Orchestra training
-
-
Prior year receipts
743
743
Receipts next year
-
-
Strangers project
-
Total receipts
76,080
9,821
85,901
unrestricted
restricted
total £
Concerts costs
68,275
68,275
Family concerts costs
6,477
6,477
Fundraising
2,034
2,034
Membership administration
235
235
General administration
1,206
1,206
Insurance, subs, audit
755
755
Capital purchases
-
-
Choir training, Koblenz
1,843
1,843
Orchestra training
-
-
Choral conductor selection
-
-
Deposits prepayments
-
-
Prior year
389
389
Strangers project
-
Total payments
79,372
1,843
81,215
ransfer
(3,292)
7,978
4,686

68,384
8,302
76,686
forward
65,092
16,280
81,372
nated funds
5,000
(5,000)
`
70,092
11,280
81,372
1,708
2,978
4,686
ES AS AT 30 April 2025
unrestricted
restricted
total £
COIF deposit account
11,408
11,408
Virgin Money deposit
20,858
20,858
Cash at bank
42,217
11,280
53,497
1
(4,391)
(4,391)
2024/25
2024/25
2024/25|2023/24
£
42,747
6,336
18,221
9,674
3,970
574
724
1,199
-
-
5,000| |---|---|---|---|---| |||||88,445| |||||2023/24
£
60,268
4,735
6,474
91
664
738
1,650
2,051
57
250
57
3,091
-| |||||80,125| |||||5,371
63,013
68,384
0| |||||68,384| |||||5,371
2023/24
£
10,870
20,666
36,848
1,763
-| |Net current assets||70,092
11,280|81,373|66,621| |Other monetary ass
Investment assets (a
Retained (fixed) ass
NOTES
(1) Liabilities & accruals
(2) Debtors
(3) Retained assets
Timpani, Trailer, Equipment
Instruments, Cases
Celeste, Glockenspiel
Staging & Acoustic Screens
Music Stands
Tubular Bells|ets (debtors)
2
5,500
5,500
t cost)
33,854
33,854
ets
3
3,623
3,623
Total assets
113,069
11,280
124,349
Concert costs
(4,391)
(4,391)
Gift Aid
5,500
5,500
net book value
Additions £
Depreciation £ NBV at
42
126
42
125
313
939
487
1,462
14
42
310
929
-
1,208
3,623
L C Dixey
K B Anetts
L C Dixey (Chair)
K B Anetts (Treasurer)
167
1,949
4,829
1,252
56
1,238
168|||5,500
33,854
4,829| |||||110,804| |||||1,763| |||||1,763| |||||5,500| |||||5,500| ||||||

Norwich Philharmonic Society Year ended 30 April 2025

Independent Examiner’s report

I report on the accounts of the Norwich Philharmonic Society for the year ended 30 April 2025 which are set out on the preceding pages.

Respective responsibilities of Trustees and Examiner

The charity’s trustees are responsible for the preparation of the accounts.

The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act), and that an independent examination is needed. It is my responsibility to:

examine the accounts under section 145 of the Charities Act,
follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the Charities Act, and
state whether particular matters have come to my attention.

Basis of the Independent Examiner’s report

My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a true and fair view and the report is limited to those matters set out in the statement below.

Independent Examiner’s statement

In connection with my examination, no matter has come to my attention:

(1) which gives me reasonable cause to believe that in any material respect the requirements

· to keep accounting records in accordance with section 130 of the 2011 Act and

to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met or

(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Independent Examiner

date 27 May 2025

Crispin de Boos The White House Sandfield Lane Eccles Norwich NR16 2PB