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student Community Action Accounts lor the year ended 31 December 2022 Contents and Charity Information Contents Pa99 Report of the Twslees 1 10 5 Independent ExaIrneS Report Staiewni ol Financial Activities Balance Sheet Notes 10 the A¢¢ounts 9t014 Executive Cownmitteè Student Members Le& Jin9 Yuan Maria Ramazanova Lucia Li Olivia Ledger Anoushka Kake Lard Pomphrelt President Vice President JunK>r Treasurer Recruitrnenl Officer Events Officer SÈnlor Members Paul Taylor Dwight Palten Alex De Lusignan Sally Lng Fr8nces Ballaster Abigail Reynolds Maria Healy SenK>T Treasurer reappointed March 2021 Reappointed Dec 2020 Appointed Jan 2020 Appointed Jan 2020 Appointed June 2022 Appointed O¢lober 2023 Appointed October 2023 Manager Nicky Massey Isin¢e January 20231 Voluntsers and Proj8ets Co-ordinator Administrator Laura CK4rke lsince Sept&er 20231 Principal Office SturJ8ni S8Nices Centr8 Ben8'1 stt Cambndge C82 3PT Charity Re9lstratlon Number 263361 Independent Examiner Geoff Mann FCIE Geoff Mann Limited Doe House Highworth Avenue Cambridge CB4 2BQ
Student Community Action Page 1 Accounts for the year ended 31 December 2022 Rèport of the Trustees The trutstee5 present their report and the accounts for the year ended 31 December 2022. The accounts comply wth the Charities Act 2011 and AcGounling and Reporting by Charities.. StalenEnl of Recommended Prdclice applicable lo charities preparing their accounts in accordance wlh the Financial Reporting Standard applicable in the UK and RepubliG of Ireland IFRS 1021 lefleclive 1 January 20191 Statem•nt of Trustees. Responslbllltles Charity law requires the trustees to prepare accounts for each financial year which give a true and fair view of the state ol affairs of the charity and of the surplus or deficit of the charity for that ye8r. In preparing those a¢counts, the Iruslees are required to.. Select suitable a¢¢ounling policies and app them consistentty. Make judgemen15 and eslimales that are reasonable and prudent. Prepare the acctsunls on the going concem basis unless il is inappropriate lo presume thal the charity will conlinue to meet its obj$cliv&s. The Iruslees are responsible for keeping proper accounting records which disclose with reasonable aGcuracy al any lime, the financial posltion of the charity and to enable them lo énsure that the accounls comply with charity law and the charity's conslilulion. They are also SponSiblE for safeguarding the assets of the charity hence for taking reasonable steps for the prevention and detection of fraud and othèr irregularit$. The trustees have Considered the Charity Commission guidan on public benefit and consider that the activities of the charity Tneel its charitable objective5 and provide benefit lo the public. Structure, Governancè and Management Governing document Student Community Action wa5 forrned by a Constitution adopted on 28 November 1971 which was subsequently amended on 26 January 1981, 22 November 1998. 7 Mar¢h 2002, and 11 March 2004, 9 Maroh 2006, and was registered as a charity on 21 January 1972. Appolntment of trustees New trustees are appointed by a majority Df the trustèe5 in office at that time. Organl$ational structure The trustee5 sel out the general policy of the Charity. The day lo day affairs of the charity are run by the co-ordinalots.
student Community ActSon Pagg 2 Accounts for the year ended 31 December 2022 Report of the Trustees Objects and Activities The charity is established to 'promole any ¢h8ri18ble purpose for the benefit of the community in the Catnbridge area and in particular the advancement ol trducation, the furtherance ol heaKh and the relief of poverty, distress and sickness. and to prornole amongst students in Cambridge the idea and practice ol community service and community action in so lar as it be legally charitable.. Reserves Policy The purpose of the Reserves Policy is to sel out the reasoning behind and the method of calculating the resetves that the Charity should have. The Policy lakes into account the regulalion for Truslees to spend income within a reasonable lime and to keep reserves as to prevent thè charity lacing avoidable risk. The Policy identrfies two sets of potential costs.. costs associated wth svJnificant events that are not budgeted for, but would not prevent the continuing operation of the charity., and costs associated wilh winding up the charity, should its position become financially untenable. For Ihe fonner, the charity should Etain sufficient cash reserves to cover the cost5,' the latter would be met from the Capital Fund. Calculation of Reserves The valLJe that Trustees should conslilule the Charity's Reserve has been calcLJlaled and agreed by relerenGe to a formula based on risk assessment and wind-down period as shown below. Risk Assessment for ongoing organisation There are a number of events that could occur during a year that are generally not budgeted for and woukl bé typically funded from reserves. Sickness the probability ol all slaff being sick for their maximum enlitlemenl in one ear is ve low so this reserve h8s been reduced lo 50.1. Other t es ol leave re cover. matgmit aiental or ado Provision lo cover loss of a re ularfunder A minimum level or reserves for day to day operation be held in the bank represènting 3 month's runnin costs Piovision lor Ihe costs of im lem&ntin Strale ic Plan 2020 Buildings conlingen¢y - Ihe risk of having to move from the current University property into a property at commercial rates. 3 months additional costs over the currently bud eted costs lus movin and le al lees £3.588 tion leave., £2,220 £7,000 £15,750 £10,000 £8,000 Wlndlng up the Charity How long would rt take to down the organisation &nd how much would this cosl? Should Ihe Charity's position become financially untenable then the organisalion might face being wound up. The Trustees consider a period of 3 months suffici8nt to ensure all seNices are closed and a1Cate an appropriate arwunl ol running ¢osts, £15,750 to the reserves policy accordingly. The Charity employs two members ol staff, both of whom would require redundancy paytn8nts in the event that the Charity was to ¢eas& operating. The Trustees therefore consider il prudent to retain serveS of £5,766 for the payment of this.
Student Communlty Actlon Page 3 Accounts forthe yèar ended 31 December 2022 Report of the Trustèès Update to reserves policy Our reserves policy has for several years allowed for the possibility of being required lo move from University owned premises into rented spa¢è al Gommercial rates. We believe that that posibilily is now receding, bul we are retaining the 'buildings Contingency, provision for the present, until we have certainty that it is no longer needed. Capital Fund This fund includes rmnies raised to form permanent retained capital for the bènèfit of th8 ¢harily. Thè fund comprises the £72,000 which was lSed by appeals in 1981 and 1986, the capital to be permanently invested lo provide inrne lo contribute towards the running costs of the organisalion. and the £11, 122 capital increase since the dale of the appeals. This capital increase is available lo be spènt for the charitable purposes of the organisalion. The Trustees agree that in the event of the winding up of the organi5alion, the costs of meeting the lease and three months wind down should be Tnade from this amount before dispersing the balance undèr the temis of Ihe nd Up clause within Ihe ConslilulK)n. Cash Flow Reserves The Trust89s therefo agree that the Reser4es necessary lo meet the minimum opèrati()n of the Ch8rily should consist of the sum shown in the Risk Assessment plus en amount of 3 rnonlhs running costs lo cover any winding-up period. In addition, the Trustees agree that a minimum level of Reserves for day lo day operation be held in the bank lo the value of £15.750 representing 3 monlh's iunning costs. Summary Identified Rlsk Sick leave Other I es of leave, matemit arenlal, ado Loss of a re ular source ol fundin Da -104a minirnurn cash reserve Slrale ic Plan costs 2020 Buildin s contin enc Wind Oown runnin Redundanc Value assi £3,588 £2,220 £7,000 £15,750 £10.OOQ £8,000 £15,750 £5,766 ned A lies to Fund Bank Bank Bank Bank Bank Bank ital Fund Ca ital Fund tion costs
Student Community Action Pagè 4 Accounts for the year ended 31 December 2022 Report of the Trustees Monitoring The Finance Group monitor the Bank BaLgnce in accordance with thi8 Policy and report any relevant maltets to the Tiust8es. The reserves policy requires £46,558 01 unrestricted funding in the bank. At year end 2022 we had £80.692 of unreslricled funds Ipage 71 and the Finance Group will be reviewing this in the near future. Reviewing This policy was last reviewed in March 2022 Investment Powers These are 9ovemed by the Constitution which states that the trustees are given the power, to undertake and èx6CUte any Chaiitable Trusts which may further the attainment of thè Organisation. Achievernents A full report on these can be found in the Handb(>ok. Trustees Student Members Student members are appointed by the board ol trustoes to take up their post for one academi¢ year, beginning at the Ènd of each academic year. Membèrs In postfrom April 2021 to March 2022 Members in post from April 2022 to March 2023 Hannah Quek Colver Ne Ren An Ooi President Vice President Junior Treasurer Lauren Tucker Maria Ramazanova Jing-yuan L()e
Student Community Action Page 5 Accounts for the year ended 31 December 2022 Rèport of the Trustees Sènior M•mb•rs Senior members are appointed by the board of tnjstees for a period of three years. Paijl Taybr Dwght Patt8n Alex De Lusignan Sally Liang Frances Sallaster Abigail Reynolds Maria Hea Senior Tasurer reappoint8d Mzrch 2021 Reappoinled Oec 2020 Appointed Jan 2020 Appointed Jan 2020 Appointed June 2022 Appointed October 2023 Appointed October 2023 This report was approved by the trustees on 25 October 2023 alld signed on their behaK. Paul Taylor Senior Treasurer
Student C¢)wnmunlty Action Page 6 Accoun15 for the yèar ended 31 Dècember 2022 Indep8ndvnt Examiner's Report To the Trustses of Student CornmLinity Actitsn l port on the aloUnt5 of the ¢harlty for the year ended 31 December 2022, which are s8t out on pages 6 to 12. Re5peGtive Rèsponsibilities of the Trust&es and the Exarniner The chanty's trustees are responsib for the preparalion of the a¢¢ounis. The ¢harity's irust88s consider that an audit ts not qUIred for thts year under seclKin 144 of the Chariiies Act 2011 Ilhe Acll and that an ind8pend8nt exarrination is needed. 11 is my responsibility to.. examine the accounts under section 145 of the Aci, follow the pro¢edures la down in lh8 General Directions gwen by the Charity Comrnission under 5ectDn 14515llbl of the Act. slate wheiher particular matters hav& com8 to Tny altenlK>n. Basi6 of Indep8ndent Examiner's Report My examination was catned out in actordance with the General Directions given by Ihe Charity Commis8ion. An examination in¢ludes a reVW of the accounting records kept by the Charity and a comparison of the aceounls presentèd wilh those records. It also Includes consideration of any unusual items or disck)sures in the accounls. and seeking explanatn$ from the Iruslees concerning any Such mailers. The ProdureS undertaken do not providÈ all the evidence that would be QUIred In an audit. and consequently no opinion is given as to hvhether the 8tcounts present a 'ltue and fai¢ view and the r8POrt is limited to those rnatlets sel out in Ihe siaiernent below. Indep8nd6nt Examinpr's Statement In connecti)n wilh my examination, no mattel has Come to my attention.. which give8 me reasonable cause to beliève that in any material respect the quirements to keep accounting re¢ords in accordanc& with section 130 of the A¢t". and to prepare accounls which accord with the accountin9 ¢0[d$ and to compty with the accounting requirements of thè Aci have not been mel.. or lo which. in my opinion, 2tienbon should be drawn in order lo enable 2 proper understanding of the accounts lo be re3ched. Geoff Mann FCIE Geoff Mann Limited D88 House Highworth Avenue Cambridge CB4 2BQ
Page 7 AccoLWrts forthè y¢ar•ndpd 31 Dgc•mbor2022 $t4tementol Flnanclal Actsvlttès 2021 ReStred UnT¢61riQte FuDd Caprtal Fvn C&pitÈl ReslriGled UnTp3tled Fund Fund$ TDtsI Fund$ Funds (noto 81 In¢om• GranLs Dtsna1iph5 10.2BO 39.343 39,343 4,868 26.240 5.487 5.487 4866 26.240 Total IntÈrne 39.343 3Z.359 71.702 Exynthtur OiQcl Dperatlllg CQ$lS Ilana9Émnt Ènu #nIstrIt 44 543 6000 63,714 6.000 2B.552 50.fj53 6.QQQ 6.000 Tplal Expendliuro 69.714 28.552 58.653 NetlncomÈllÈxppndiivrel Del mov•mènt i# bEforB and lossés ort invesbnEns .e91 4.258 Othwr R•coynls•d Galns L$5 R•allséd gJin$ll10$5E5lon lfivqslM•nts -1.034 fvnd 4.891 9.799 4.ZSE Rgconell4attr of T¢>tsl Brought Forward 1.60D e8.8$6 193.098 Tot41 Funds CarrS•d F¢rwr 3.500 80.692 167.314 ststement ofTotsi Re0913•d Gal and ttssses Th9¢ recognis•d 9•itS Orh)5ses for 2022 or2021 otherthan IhosE 1Dcluded In the slat9ni ol Fln3n¢¢lWviltiè$
Student Community Action Page 8 Accounts for the year endèd 31 December 2022 Balance Sheet 2022 2021 Notes Fixed Assets Tangible assets Investments 83,122 101.608 83,122 101,608 Current Assets Oebtors Cash at bank and in hand 3.999 81,761 1,078 108,668 Total Current Assets 85.760 109.746 Liabilities credito falling dLJe within one year 1,568 4.241 Net Current Assets 84.192 105,505 Net Assets 167.314 207,113 Thè Funds ofthe Charity Capital Fund Restricted Income Funds Unreslri¢ted Income Funds 1 &6 83,122 3.500 80,692 101.608 12,391 93,114 Total Charity Funds 167,314 207,113 Approved by the trustees on 25 October 2023 and signed on their behalf. Paul Taylor Senior Treasurer
sdent Community Actlon Pag8 9 Accounts for the year ended 31 December 2022 Notes to th8 Aceounts Accounting Policles lal Basis of Preparation ofAccounts The accounts have been prepared in accordance with Accounting and Reporting by Charpties.. Statement of Recommended Practice applicable lo charities preparing their accounts in a¢cordance with the Financial Reporting Slandard applicable in th& UK and Republic of Ireland IFRS 102) IEffeGlive 1 January 20191- (Charities SORP IFRS 10211, the finanGi81 reporting standard applicable in the UK and Republic of Ireland IFRS 1021 and the Charities AGt 2011. Sludenl Community Action meets the definition of a public benefit entity under FRS 102. Assets and Iiabililies are initially recognised al historical cost or transaction value unless olherwse slated in the relevant accounling poli¢y nol81$1. The trustees consk1er that there are no material uncertaintres about the charity's ability to continue as a going concem. The trustees do not consider that there are any sources ol estimation uncertainty at the reporting date that have a significant risk of causing a material adjustment to the carrying aTTK)unts of assels and liabilities within the next reporting period. Ibl Income Incoming resources are recognised in the year in which the charity is entitled lo the receipt, and the arnounl can be measured with reasonable certainty. Incorne is only deferred when the charity has lo fulfil condilions befo becoming entitled to it or where the donor has specified that the income is lo be expended in a future period. Icl Expenditure Includes all expenditure incurred by the charity other than that whh has been capilalised. Idl Opèrating Leases Rentals applicable lo operaling leases there Substantial all of the benefrts and risks of ownership remaln wlh the lesstsr. are charged against income as incurred. lel Tangibl8 Fixed Assets The charity has a policy to write off any capital itèms which cost sS than £500. Depreciation is provided on all langlble fixed assets al r8les calculated to vfflle off the cost less eslimaled residual value of each asset over it5 expected useful life as follows.. Office equipment 200/9 slraighl line basis
Student Cotntnuity A¢tlon Pag$ 10 A¢eounts for the yoar ondèd 31 Dacomb•r 2022 Notes to the Accounts Fixed A55et lllve5tmÈnts Invesltnents hebj ltrr the bng tem io oenerdle u)come or capital growth are Caled al maTkel valu& as fixed assets. l)pbtors Trade deblots and olh&r d8bior8 ¥r8 r6cognised al the selllement amount du& afier any irade discount ol18d. Prepayments are valued al Ihe artK)unl prepaid nel of any trade diswunis due. ¢r•ditors and provisions Creditors provisnS are recognised where thè ¢hanty has & present oblbJ¥i)n Su111n9 from 8 Past event that will probably rÈsull in the Ir8nsfer ol funds lo a ihird party and the arnounl due to sellle the obligaiion can b8 measureij or esliftiated reliably. Creditors and provisions are nDmally ¢gnisEd al their selllement amounl after allowng for 8ny discounis due. Fund A¢¢ounting Unrestiicted funds aE 8vailable lo spend on activities that further any el the purposes ol the chaniy. Designaie¢ funds ate unrè$tri¢ied fund8 of Ihe charity which the [rsleeS have decKJÈd 81 their disc110 lo sel aside lo use for a $pe¢ifi¢ purpose. Resiricied fndS are donalions which the donor h8$ $peufitrd ¥re 10 be solely used for particulai areas of the Charilrfs work or for spectfic projects being underiaken by Ihe chanly. Capital Fund This inGlu¢es monies rdisÈd 10 fonr p81m8neni taIned capital for the benefit of the charity. The lund comprises the £72,000 which was raised by appeals In 1981 and 1986. th8 capital to be p6tnÉn8niiy Investe4 lo proVe income to contribute iowards lh6 runnin9 cosis of the organisalion. and the £11.122 capital increase 51rtCO Ihe date of ihe 8ppeals. This capital Increas8 r& availablè to be sponi for th& charitable purposes of the or9anisalion. Cash Flow Statetnents The charity 4U81ifie$ as a small enir(y as outknned n Financial Rèportin9 siandafd No.102. and has used Ihe exeftytion provided by ihal docuffltrnt under il Is nol required lo include cash Ilc>w statefflent as p*rt ol Ils accounts.
Studènt Cornmunity Action Pagè 11 Accounts for the y•ar •ndèd 31 Dèeèrnber 2022 Notes to the Accounts Grants 2022 2021 Restricted unres1Cted Funds Funds Restricted unStricte Fund9 Funds Total Funds Funds AwErds lor All BBC Children In Nsed GQVID grenl QuartÈdy g13ni C8mbndg• Cily Council COVID recovery 91 General grani 2020121 2021122 2022123 ¢8mb$ Community FDundatn Fund Cambs Counly Coundl Communicy Re8¢h Univetsity of Camb9£ 2.226 2.226 1,159 17,810 1.159 17.810 10,148 10.148 1.500 6,000 1.500 6.000 6.000 6,000 1.500 780 2.000 1,500 780 2,OOD 500 500 fO.280 10,280 39,343 39.343 Total Exwndllure 2022 2021 Costs of Chanlable Costs of Chanlab generating expenditure expenditure generating expenditure expellditure luDds funds Accountancy 441 3.609 17.327 576 518 1.296 553 734 1.316 441 3.609 17,327 576 518 1,296 553 734 1,316 566 17.854 552 524 693 1.250 564 566 17.854 552 524 693 1.250 564 OBS ¢h¢cks Independent examinatrn Insurance Miscellaneous expense$ Posla9e Recruilmenl Renl and Service chaTge Repair5 and repla¢emenl$ Salanes Inole 31 TephOne Training Transpori 2.831 31.331 132 162 83 2.831 31.331 132 162 83 d2.525 42,525 145 564 145 564 69.714 69.714 56,653 56.853
student Community Action Page 12 Accounts for the yèar ènded 31 December 2022 Notes to the Accounts Staff Costs No rernuneralion was paid to any ol the trustees in the year, nor We any expenses imbursed to them. The staff costs were.. 2022 2021 Wages and sakgries Other pension costs 41.311 1.214 30.413 918 42,525 31.331 The averdg8 weékly number of siaff employed by th8 charity during the year was as follows.. Co-ordinators Adrymnistrator No member of staff eatned rnore than £60.000. There were no related party transactions in the year. Tanglble Fixèd Ass8ts Offi¢e eqLJipment R8Stricl8d Unrestricted Funds Funds Total Funds Cost Balance at 1 January 2022 and 31 December 2022 6,516 3.510 10.026 D8pr•clatlon 8alall¢e at l January 2022 and 31 December 2022 6.516 3,510 10,026 Net Book Value At 1 January 2022 and 31 December 2022
student Community Actlon Page13 Accovnts for the year ended 31 December 2022 Notes to Ihe Accounts Fixed Assets Investments 2022 2021 Market value Cosi Market value Cost National S8ving5 Income Bonds Responsible Slerflng 8ond Fund Responsible UK Equity Growth Fund 2.000 12.518 79.720 2.000 15.721 65.401 2.000 12.518 79.720 2,000 18,205 81.403 94.238 83.122 94.238 101,608 Market value 8t beginning of year Addillons in the year Nel gainlllos81 on di$posallrevalu8tv)n Disposal prOed9 101.608 102,642 -18.486 -1.034 Market value at end of year 83.122 101,608 Debtors 2022 2021 Trade debtors 3,999 1,078 3,999 1,078 Creditors fallrng dup within one year 2022 2021 Accruals Other creditors Social security and other taxes 576 552 3.070 619 992 1.568 4.241
Student Community Afjtion Page 14 A¢¢ounts for the year ended 31 December 2022 Notes to the Accounts Restricted Funds Brought Forward Receipts Paynknls Carried Forward BBC Children in Need Cambridge City Council Core costs 10.783 1,500 10,783 1,500 4.500 1,500 888 2021122 2022123 Cambs County Council DBS for youth facilities Community Reach DBS for County youth clubs Univ8rsity of Cambridge 6,000 1,500 780 2,000 1,SOO 108 2,000 12.391 10,280 19,171 3,500 Analysis of Net Assets by Funds Investments Net urrent assets Total Capitsl Fund Restricted Funds Unreslri¢led Funds 83,122 83,122 3,500 80,692 3.500 80,692 83,122 84,192 167,314
student Community Action Accounts lor the year ended 31 December 2022 Contents and Charity Information Contents Pa99 Report of the Twslees 1 10 5 Independent ExaIrneS Report Staiewni ol Financial Activities Balance Sheet Notes 10 the A¢¢ounts 9t014 Executive Cownmitteè Student Members Le& Jin9 Yuan Maria Ramazanova Lucia Li Olivia Ledger Anoushka Kake Lard Pomphrelt President Vice President JunK>r Treasurer Recruitrnenl Officer Events Officer SÈnlor Members Paul Taylor Dwight Palten Alex De Lusignan Sally Lng Fr8nces Ballaster Abigail Reynolds Maria Healy SenK>T Treasurer reappointed March 2021 Reappointed Dec 2020 Appointed Jan 2020 Appointed Jan 2020 Appointed June 2022 Appointed O¢lober 2023 Appointed October 2023 Manager Nicky Massey Isin¢e January 20231 Voluntsers and Proj8ets Co-ordinator Administrator Laura CK4rke lsince Sept&er 20231 Principal Office SturJ8ni S8Nices Centr8 Ben8'1 stt Cambndge C82 3PT Charity Re9lstratlon Number 263361 Independent Examiner Geoff Mann FCIE Geoff Mann Limited Doe House Highworth Avenue Cambridge CB4 2BQ
Student Community Action Page 1 Accounts for the year ended 31 December 2022 Rèport of the Trustees The trutstee5 present their report and the accounts for the year ended 31 December 2022. The accounts comply wth the Charities Act 2011 and AcGounling and Reporting by Charities.. StalenEnl of Recommended Prdclice applicable lo charities preparing their accounts in accordance wlh the Financial Reporting Standard applicable in the UK and RepubliG of Ireland IFRS 1021 lefleclive 1 January 20191 Statem•nt of Trustees. Responslbllltles Charity law requires the trustees to prepare accounts for each financial year which give a true and fair view of the state ol affairs of the charity and of the surplus or deficit of the charity for that ye8r. In preparing those a¢counts, the Iruslees are required to.. Select suitable a¢¢ounling policies and app them consistentty. Make judgemen15 and eslimales that are reasonable and prudent. Prepare the acctsunls on the going concem basis unless il is inappropriate lo presume thal the charity will conlinue to meet its obj$cliv&s. The Iruslees are responsible for keeping proper accounting records which disclose with reasonable aGcuracy al any lime, the financial posltion of the charity and to enable them lo énsure that the accounls comply with charity law and the charity's conslilulion. They are also SponSiblE for safeguarding the assets of the charity hence for taking reasonable steps for the prevention and detection of fraud and othèr irregularit$. The trustees have Considered the Charity Commission guidan on public benefit and consider that the activities of the charity Tneel its charitable objective5 and provide benefit lo the public. Structure, Governancè and Management Governing document Student Community Action wa5 forrned by a Constitution adopted on 28 November 1971 which was subsequently amended on 26 January 1981, 22 November 1998. 7 Mar¢h 2002, and 11 March 2004, 9 Maroh 2006, and was registered as a charity on 21 January 1972. Appolntment of trustees New trustees are appointed by a majority Df the trustèe5 in office at that time. Organl$ational structure The trustee5 sel out the general policy of the Charity. The day lo day affairs of the charity are run by the co-ordinalots.
student Community ActSon Pagg 2 Accounts for the year ended 31 December 2022 Report of the Trustees Objects and Activities The charity is established to 'promole any ¢h8ri18ble purpose for the benefit of the community in the Catnbridge area and in particular the advancement ol trducation, the furtherance ol heaKh and the relief of poverty, distress and sickness. and to prornole amongst students in Cambridge the idea and practice ol community service and community action in so lar as it be legally charitable.. Reserves Policy The purpose of the Reserves Policy is to sel out the reasoning behind and the method of calculating the resetves that the Charity should have. The Policy lakes into account the regulalion for Truslees to spend income within a reasonable lime and to keep reserves as to prevent thè charity lacing avoidable risk. The Policy identrfies two sets of potential costs.. costs associated wth svJnificant events that are not budgeted for, but would not prevent the continuing operation of the charity., and costs associated wilh winding up the charity, should its position become financially untenable. For Ihe fonner, the charity should Etain sufficient cash reserves to cover the cost5,' the latter would be met from the Capital Fund. Calculation of Reserves The valLJe that Trustees should conslilule the Charity's Reserve has been calcLJlaled and agreed by relerenGe to a formula based on risk assessment and wind-down period as shown below. Risk Assessment for ongoing organisation There are a number of events that could occur during a year that are generally not budgeted for and woukl bé typically funded from reserves. Sickness the probability ol all slaff being sick for their maximum enlitlemenl in one ear is ve low so this reserve h8s been reduced lo 50.1. Other t es ol leave re cover. matgmit aiental or ado Provision lo cover loss of a re ularfunder A minimum level or reserves for day to day operation be held in the bank represènting 3 month's runnin costs Piovision lor Ihe costs of im lem&ntin Strale ic Plan 2020 Buildings conlingen¢y - Ihe risk of having to move from the current University property into a property at commercial rates. 3 months additional costs over the currently bud eted costs lus movin and le al lees £3.588 tion leave., £2,220 £7,000 £15,750 £10,000 £8,000 Wlndlng up the Charity How long would rt take to down the organisation &nd how much would this cosl? Should Ihe Charity's position become financially untenable then the organisalion might face being wound up. The Trustees consider a period of 3 months suffici8nt to ensure all seNices are closed and a1Cate an appropriate arwunl ol running ¢osts, £15,750 to the reserves policy accordingly. The Charity employs two members ol staff, both of whom would require redundancy paytn8nts in the event that the Charity was to ¢eas& operating. The Trustees therefore consider il prudent to retain serveS of £5,766 for the payment of this.
Student Communlty Actlon Page 3 Accounts forthe yèar ended 31 December 2022 Report of the Trustèès Update to reserves policy Our reserves policy has for several years allowed for the possibility of being required lo move from University owned premises into rented spa¢è al Gommercial rates. We believe that that posibilily is now receding, bul we are retaining the 'buildings Contingency, provision for the present, until we have certainty that it is no longer needed. Capital Fund This fund includes rmnies raised to form permanent retained capital for the bènèfit of th8 ¢harily. Thè fund comprises the £72,000 which was lSed by appeals in 1981 and 1986, the capital to be permanently invested lo provide inrne lo contribute towards the running costs of the organisalion. and the £11, 122 capital increase since the dale of the appeals. This capital increase is available lo be spènt for the charitable purposes of the organisalion. The Trustees agree that in the event of the winding up of the organi5alion, the costs of meeting the lease and three months wind down should be Tnade from this amount before dispersing the balance undèr the temis of Ihe nd Up clause within Ihe ConslilulK)n. Cash Flow Reserves The Trust89s therefo agree that the Reser4es necessary lo meet the minimum opèrati()n of the Ch8rily should consist of the sum shown in the Risk Assessment plus en amount of 3 rnonlhs running costs lo cover any winding-up period. In addition, the Trustees agree that a minimum level of Reserves for day lo day operation be held in the bank lo the value of £15.750 representing 3 monlh's iunning costs. Summary Identified Rlsk Sick leave Other I es of leave, matemit arenlal, ado Loss of a re ular source ol fundin Da -104a minirnurn cash reserve Slrale ic Plan costs 2020 Buildin s contin enc Wind Oown runnin Redundanc Value assi £3,588 £2,220 £7,000 £15,750 £10.OOQ £8,000 £15,750 £5,766 ned A lies to Fund Bank Bank Bank Bank Bank Bank ital Fund Ca ital Fund tion costs
Student Community Action Pagè 4 Accounts for the year ended 31 December 2022 Report of the Trustees Monitoring The Finance Group monitor the Bank BaLgnce in accordance with thi8 Policy and report any relevant maltets to the Tiust8es. The reserves policy requires £46,558 01 unrestricted funding in the bank. At year end 2022 we had £80.692 of unreslricled funds Ipage 71 and the Finance Group will be reviewing this in the near future. Reviewing This policy was last reviewed in March 2022 Investment Powers These are 9ovemed by the Constitution which states that the trustees are given the power, to undertake and èx6CUte any Chaiitable Trusts which may further the attainment of thè Organisation. Achievernents A full report on these can be found in the Handb(>ok. Trustees Student Members Student members are appointed by the board ol trustoes to take up their post for one academi¢ year, beginning at the Ènd of each academic year. Membèrs In postfrom April 2021 to March 2022 Members in post from April 2022 to March 2023 Hannah Quek Colver Ne Ren An Ooi President Vice President Junior Treasurer Lauren Tucker Maria Ramazanova Jing-yuan L()e
Student Community Action Page 5 Accounts for the year ended 31 December 2022 Rèport of the Trustees Sènior M•mb•rs Senior members are appointed by the board of tnjstees for a period of three years. Paijl Taybr Dwght Patt8n Alex De Lusignan Sally Liang Frances Sallaster Abigail Reynolds Maria Hea Senior Tasurer reappoint8d Mzrch 2021 Reappoinled Oec 2020 Appointed Jan 2020 Appointed Jan 2020 Appointed June 2022 Appointed October 2023 Appointed October 2023 This report was approved by the trustees on 25 October 2023 alld signed on their behaK. Paul Taylor Senior Treasurer
Student C¢)wnmunlty Action Page 6 Accoun15 for the yèar ended 31 Dècember 2022 Indep8ndvnt Examiner's Report To the Trustses of Student CornmLinity Actitsn l port on the aloUnt5 of the ¢harlty for the year ended 31 December 2022, which are s8t out on pages 6 to 12. Re5peGtive Rèsponsibilities of the Trust&es and the Exarniner The chanty's trustees are responsib for the preparalion of the a¢¢ounis. The ¢harity's irust88s consider that an audit ts not qUIred for thts year under seclKin 144 of the Chariiies Act 2011 Ilhe Acll and that an ind8pend8nt exarrination is needed. 11 is my responsibility to.. examine the accounts under section 145 of the Aci, follow the pro¢edures la down in lh8 General Directions gwen by the Charity Comrnission under 5ectDn 14515llbl of the Act. slate wheiher particular matters hav& com8 to Tny altenlK>n. Basi6 of Indep8ndent Examiner's Report My examination was catned out in actordance with the General Directions given by Ihe Charity Commis8ion. An examination in¢ludes a reVW of the accounting records kept by the Charity and a comparison of the aceounls presentèd wilh those records. It also Includes consideration of any unusual items or disck)sures in the accounls. and seeking explanatn$ from the Iruslees concerning any Such mailers. The ProdureS undertaken do not providÈ all the evidence that would be QUIred In an audit. and consequently no opinion is given as to hvhether the 8tcounts present a 'ltue and fai¢ view and the r8POrt is limited to those rnatlets sel out in Ihe siaiernent below. Indep8nd6nt Examinpr's Statement In connecti)n wilh my examination, no mattel has Come to my attention.. which give8 me reasonable cause to beliève that in any material respect the quirements to keep accounting re¢ords in accordanc& with section 130 of the A¢t". and to prepare accounls which accord with the accountin9 ¢0[d$ and to compty with the accounting requirements of thè Aci have not been mel.. or lo which. in my opinion, 2tienbon should be drawn in order lo enable 2 proper understanding of the accounts lo be re3ched. Geoff Mann FCIE Geoff Mann Limited D88 House Highworth Avenue Cambridge CB4 2BQ
Page 7 AccoLWrts forthè y¢ar•ndpd 31 Dgc•mbor2022 $t4tementol Flnanclal Actsvlttès 2021 ReStred UnT¢61riQte FuDd Caprtal Fvn C&pitÈl ReslriGled UnTp3tled Fund Fund$ TDtsI Fund$ Funds (noto 81 In¢om• GranLs Dtsna1iph5 10.2BO 39.343 39,343 4,868 26.240 5.487 5.487 4866 26.240 Total IntÈrne 39.343 3Z.359 71.702 Exynthtur OiQcl Dperatlllg CQ$lS Ilana9Émnt Ènu #nIstrIt 44 543 6000 63,714 6.000 2B.552 50.fj53 6.QQQ 6.000 Tplal Expendliuro 69.714 28.552 58.653 NetlncomÈllÈxppndiivrel Del mov•mènt i# bEforB and lossés ort invesbnEns .e91 4.258 Othwr R•coynls•d Galns L$5 R•allséd gJin$ll10$5E5lon lfivqslM•nts -1.034 fvnd 4.891 9.799 4.ZSE Rgconell4attr of T¢>tsl Brought Forward 1.60D e8.8$6 193.098 Tot41 Funds CarrS•d F¢rwr 3.500 80.692 167.314 ststement ofTotsi Re0913•d Gal and ttssses Th9¢ recognis•d 9•itS Orh)5ses for 2022 or2021 otherthan IhosE 1Dcluded In the slat9ni ol Fln3n¢¢lWviltiè$
Student Community Action Page 8 Accounts for the year endèd 31 December 2022 Balance Sheet 2022 2021 Notes Fixed Assets Tangible assets Investments 83,122 101.608 83,122 101,608 Current Assets Oebtors Cash at bank and in hand 3.999 81,761 1,078 108,668 Total Current Assets 85.760 109.746 Liabilities credito falling dLJe within one year 1,568 4.241 Net Current Assets 84.192 105,505 Net Assets 167.314 207,113 Thè Funds ofthe Charity Capital Fund Restricted Income Funds Unreslri¢ted Income Funds 1 &6 83,122 3.500 80,692 101.608 12,391 93,114 Total Charity Funds 167,314 207,113 Approved by the trustees on 25 October 2023 and signed on their behalf. Paul Taylor Senior Treasurer
sdent Community Actlon Pag8 9 Accounts for the year ended 31 December 2022 Notes to th8 Aceounts Accounting Policles lal Basis of Preparation ofAccounts The accounts have been prepared in accordance with Accounting and Reporting by Charpties.. Statement of Recommended Practice applicable lo charities preparing their accounts in a¢cordance with the Financial Reporting Slandard applicable in th& UK and Republic of Ireland IFRS 102) IEffeGlive 1 January 20191- (Charities SORP IFRS 10211, the finanGi81 reporting standard applicable in the UK and Republic of Ireland IFRS 1021 and the Charities AGt 2011. Sludenl Community Action meets the definition of a public benefit entity under FRS 102. Assets and Iiabililies are initially recognised al historical cost or transaction value unless olherwse slated in the relevant accounling poli¢y nol81$1. The trustees consk1er that there are no material uncertaintres about the charity's ability to continue as a going concem. The trustees do not consider that there are any sources ol estimation uncertainty at the reporting date that have a significant risk of causing a material adjustment to the carrying aTTK)unts of assels and liabilities within the next reporting period. Ibl Income Incoming resources are recognised in the year in which the charity is entitled lo the receipt, and the arnounl can be measured with reasonable certainty. Incorne is only deferred when the charity has lo fulfil condilions befo becoming entitled to it or where the donor has specified that the income is lo be expended in a future period. Icl Expenditure Includes all expenditure incurred by the charity other than that whh has been capilalised. Idl Opèrating Leases Rentals applicable lo operaling leases there Substantial all of the benefrts and risks of ownership remaln wlh the lesstsr. are charged against income as incurred. lel Tangibl8 Fixed Assets The charity has a policy to write off any capital itèms which cost sS than £500. Depreciation is provided on all langlble fixed assets al r8les calculated to vfflle off the cost less eslimaled residual value of each asset over it5 expected useful life as follows.. Office equipment 200/9 slraighl line basis
Student Cotntnuity A¢tlon Pag$ 10 A¢eounts for the yoar ondèd 31 Dacomb•r 2022 Notes to the Accounts Fixed A55et lllve5tmÈnts Invesltnents hebj ltrr the bng tem io oenerdle u)come or capital growth are Caled al maTkel valu& as fixed assets. l)pbtors Trade deblots and olh&r d8bior8 ¥r8 r6cognised al the selllement amount du& afier any irade discount ol18d. Prepayments are valued al Ihe artK)unl prepaid nel of any trade diswunis due. ¢r•ditors and provisions Creditors provisnS are recognised where thè ¢hanty has & present oblbJ¥i)n Su111n9 from 8 Past event that will probably rÈsull in the Ir8nsfer ol funds lo a ihird party and the arnounl due to sellle the obligaiion can b8 measureij or esliftiated reliably. Creditors and provisions are nDmally ¢gnisEd al their selllement amounl after allowng for 8ny discounis due. Fund A¢¢ounting Unrestiicted funds aE 8vailable lo spend on activities that further any el the purposes ol the chaniy. Designaie¢ funds ate unrè$tri¢ied fund8 of Ihe charity which the [rsleeS have decKJÈd 81 their disc110 lo sel aside lo use for a $pe¢ifi¢ purpose. Resiricied fndS are donalions which the donor h8$ $peufitrd ¥re 10 be solely used for particulai areas of the Charilrfs work or for spectfic projects being underiaken by Ihe chanly. Capital Fund This inGlu¢es monies rdisÈd 10 fonr p81m8neni taIned capital for the benefit of the charity. The lund comprises the £72,000 which was raised by appeals In 1981 and 1986. th8 capital to be p6tnÉn8niiy Investe4 lo proVe income to contribute iowards lh6 runnin9 cosis of the organisalion. and the £11.122 capital increase 51rtCO Ihe date of ihe 8ppeals. This capital Increas8 r& availablè to be sponi for th& charitable purposes of the or9anisalion. Cash Flow Statetnents The charity 4U81ifie$ as a small enir(y as outknned n Financial Rèportin9 siandafd No.102. and has used Ihe exeftytion provided by ihal docuffltrnt under il Is nol required lo include cash Ilc>w statefflent as p*rt ol Ils accounts.
Studènt Cornmunity Action Pagè 11 Accounts for the y•ar •ndèd 31 Dèeèrnber 2022 Notes to the Accounts Grants 2022 2021 Restricted unres1Cted Funds Funds Restricted unStricte Fund9 Funds Total Funds Funds AwErds lor All BBC Children In Nsed GQVID grenl QuartÈdy g13ni C8mbndg• Cily Council COVID recovery 91 General grani 2020121 2021122 2022123 ¢8mb$ Community FDundatn Fund Cambs Counly Coundl Communicy Re8¢h Univetsity of Camb9£ 2.226 2.226 1,159 17,810 1.159 17.810 10,148 10.148 1.500 6,000 1.500 6.000 6.000 6,000 1.500 780 2.000 1,500 780 2,OOD 500 500 fO.280 10,280 39,343 39.343 Total Exwndllure 2022 2021 Costs of Chanlable Costs of Chanlab generating expenditure expenditure generating expenditure expellditure luDds funds Accountancy 441 3.609 17.327 576 518 1.296 553 734 1.316 441 3.609 17,327 576 518 1,296 553 734 1,316 566 17.854 552 524 693 1.250 564 566 17.854 552 524 693 1.250 564 OBS ¢h¢cks Independent examinatrn Insurance Miscellaneous expense$ Posla9e Recruilmenl Renl and Service chaTge Repair5 and repla¢emenl$ Salanes Inole 31 TephOne Training Transpori 2.831 31.331 132 162 83 2.831 31.331 132 162 83 d2.525 42,525 145 564 145 564 69.714 69.714 56,653 56.853
student Community Action Page 12 Accounts for the yèar ènded 31 December 2022 Notes to the Accounts Staff Costs No rernuneralion was paid to any ol the trustees in the year, nor We any expenses imbursed to them. The staff costs were.. 2022 2021 Wages and sakgries Other pension costs 41.311 1.214 30.413 918 42,525 31.331 The averdg8 weékly number of siaff employed by th8 charity during the year was as follows.. Co-ordinators Adrymnistrator No member of staff eatned rnore than £60.000. There were no related party transactions in the year. Tanglble Fixèd Ass8ts Offi¢e eqLJipment R8Stricl8d Unrestricted Funds Funds Total Funds Cost Balance at 1 January 2022 and 31 December 2022 6,516 3.510 10.026 D8pr•clatlon 8alall¢e at l January 2022 and 31 December 2022 6.516 3,510 10,026 Net Book Value At 1 January 2022 and 31 December 2022
student Community Actlon Page13 Accovnts for the year ended 31 December 2022 Notes to Ihe Accounts Fixed Assets Investments 2022 2021 Market value Cosi Market value Cost National S8ving5 Income Bonds Responsible Slerflng 8ond Fund Responsible UK Equity Growth Fund 2.000 12.518 79.720 2.000 15.721 65.401 2.000 12.518 79.720 2,000 18,205 81.403 94.238 83.122 94.238 101,608 Market value 8t beginning of year Addillons in the year Nel gainlllos81 on di$posallrevalu8tv)n Disposal prOed9 101.608 102,642 -18.486 -1.034 Market value at end of year 83.122 101,608 Debtors 2022 2021 Trade debtors 3,999 1,078 3,999 1,078 Creditors fallrng dup within one year 2022 2021 Accruals Other creditors Social security and other taxes 576 552 3.070 619 992 1.568 4.241
Student Community Afjtion Page 14 A¢¢ounts for the year ended 31 December 2022 Notes to the Accounts Restricted Funds Brought Forward Receipts Paynknls Carried Forward BBC Children in Need Cambridge City Council Core costs 10.783 1,500 10,783 1,500 4.500 1,500 888 2021122 2022123 Cambs County Council DBS for youth facilities Community Reach DBS for County youth clubs Univ8rsity of Cambridge 6,000 1,500 780 2,000 1,SOO 108 2,000 12.391 10,280 19,171 3,500 Analysis of Net Assets by Funds Investments Net urrent assets Total Capitsl Fund Restricted Funds Unreslri¢led Funds 83,122 83,122 3,500 80,692 3.500 80,692 83,122 84,192 167,314