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2022-07-31-accounts

Trustees' Annual Report for the period

Period start date Period end date 01 08 2021 31 07 2022

From

To

Section A Reference and administration details

Charity name Quaternary Research Association

Other names charity is known by QRA Registered charity number (if any) 262124

Charity's principal address 1 Kensington Gore London United Kingdom Postcode SW7 2AR

Names of the charity trustees who manage the charity

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20		 Trustee name Office (if any) Dates acted if not for whole
year		 Name of person (or body) entitled
to appoint trustee (ifany)
Simon Lewis President
Jane Hart Vice President To 31 December
David Roberts Vice President From 1 January
Helen Roe Hon Secretary To 31 December
Adrian Palmer Hon Secretary From 1 January
Rupert Housley Treasurer
Neil Robert Editor in Chief
Katherine Selby Publications To 31 December
Catherine Delaney Publications From 1 January
James Lea Outreach
Christopher Darvill Publicity
Eleanor Brown Conservation To 31 December
Michael Dempster Conservation From 1 January
Sarah Woodroffe Newsletter Editor
Emrys Phillips Meetings
Kathryn Adamson Awards To 31 December
William Fletcher Awards From 1 January
Robert Storrar
KirstyPenkman

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

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Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information) Names and addresses of advisers (Optional information) Names and addresses of advisers (Optional information)
Type of adviser
Name
Address
Independent Examiner Albert Goodman LLP Goodwood House, Blackbrook Park Ave, Taunton,
Somerset TA1 2PX
Name of chief executive or names of senior staff members (Optional information)
Not applicable

Not applicable

Section B Structure, governance and management

Description of the charity’s trusts

Revised Constitution adopted on 14th April 1973 as amended 14[th] April Type of governing document 1981 as amended 24 April 2007 (eg. trust deed, constitution) Unincorporated Association How the charity is constituted (eg. trust, association, company) Trustees are elected at the Annual General Meeting held in January. Trustee selection methods Trustees served for a period of 3-4 years dependent on office held. (eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

The Executive Committee of the Association meets twice a year, in May and October. The Annual General Meeting is held in January and new members of the Executive are elected at this meeting. From the start of 2022 there are three sub-committees and one working group that each meet twice a year, in the period between the meetings of the full Executive Committee. The four sub-bodies are: (1) Finance and External Affairs; (2) Communications and Publications; (3) Grants, Prizes and Outreach; (4) Equality, Diversity, and Inclusion Working Group.

The Association works closely with the International Union for Quaternary Research (INQUA) and the Royal Society.

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

The objective of the association is the advancement of education and research into the Quaternary period. This shall be achieved through a programme of activities and by series of publications that are of benefit to the public. The aims of such activities shall be: (i) to enhance understanding of the nature of global environmental processes during the Quaternary period and (ii) the dissemination of this information to the wider public.

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In furtherance of this objective, but not otherwise, the Association through its executive committee shall have the following powers: (a) to hold public meetings and exhibitions; (b) to publish pamphlets, leaflets, etc., (c) to do all such things as will further the objective. The Association shall also agree formal representation on the committees of appropriate scientific organisations, such as INQUA, ICSU and the Royal Society.

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Additional details of objectives and activities (Optional information)

The QRA makes grants under the following schemes:

You may choose to include further statements, where relevant, about:

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Section D Achievements and performance

Summary of the main achievements of the charity during the year

1. Treasurer’s Report and Financial Review, 2021-22

1.1. Introduction

This report covers the period 1 August 2021 to 31 July 2022. The Association’s financial activities were relatively stable with the focus on preparing for the enhanced expenditure associated with the INQUA Congress in 2023. The QRA is in a good position to give significant financial support to UK delegates attending the meeting in Rome next year. Income remains steady and expenditure is in line with the period before Covid-19 impacted on research, field meetings, conferences, and outreach events. All values stated below are rounded to the nearest pound.

1.2. Income

In total, the Association’s income from subscriptions and book sales amounted to £16,685. This comprises £8,085 from membership subscriptions paid via standing order, £537 from book sales, and £8,063 from undifferentiated subscriptions and book sales via the Stripe online payment system. The Association received a payment of £79,049 from Wiley as a profit-share from the publication of Journal of Quaternary Science (JQS). This is an important increase on the funds received last year (2020-21: £73,830). Other royalties from the Publisher’s Licensing Society amounted to an additional £803. The Royal Society continues to support the UK’s membership of INQUA via the QRA, providing a contribution of £6,529 towards our subscription. The QRA Treasurer also administers the JQS Editorial Board fund, provided by Wiley and ringfenced for JQS expenses (honoraria and meeting expenses). The payment from Wiley for 2021-22 was £16,978. Overall, the Association’s working income (subscriptions, book sales, royalties) for financial year 2021-22 was £96,537, and total income was £123,353.

1.3. Expenditure

As in the previous two years (2019-20 and 2020-21) the day-to-day running costs of the Association (primarily payment of our Administrator, funding meetings of the Executive, postage, and website maintenance) were reduced, coming to a total of £9,669. This reflects a move to holding committee meetings online with Zoom compared to physical meetings and a more competitive public liability insurance policy. At £32,627 the Association’s spending on Grants, Awards, and Meeting Sponsorship has been impacted by a delay in paying the headline QRA research fund award (typically £5k). Postgraduate conference and outreach awards are returning to a more normal level following the enforced break caused by the pandemic. The UK subscription to INQUA for 2022 will appear in the 2022-23 accounts of the Association. Overall expenditure for 2021-22 was £66,857.

1.4. Year-end financial status

As of 31st July 2022, the Association held:

• £ 125,108 in our Bank of Scotland Treasurer’s Account

The Association started the 2021-22 financial year with total funds of £308,780 and ended with £365,275. Ring-fenced sums within our holdings include £14,655 held in trust for the Bill Bishop Award; £85,500

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Section D Achievements and erformance p

for the INQUA fund; £5,000 for the Lewis Penny Medal; £43,233 for administering the JQS Editorial Board; and £30,000 designated to meet any unexpected liabilities.

1.5. Plans for the next financial period

The QRA continues to receive a 20% gross profit share from the publication of Journal of Quaternary Science . This is a fundamental element of the QRA’s financial position for it underpins the grants, outreach events, and prizes which the Association gives out. Next year there will be a programme of enhanced spending associated with a new QRA administrator post, the replacement of the current website with an updated and enhanced product, the costs associated with new storage of the stock of technical and field guides which the Association holds, and support for a good number of UK delegates who wish to participate in the summer 2023 INQUA Congress. To further diversity and equality, within our existing programme of awards the QRA is making additional funds available to applicants who act as carers. The funds will be provided where activities require time away from home on fieldwork or when participating in conferences. Albert Goodman LLP has been appointed as the independent examiner to examine our accounts for financial years ‘21-22 and ’22-23.

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Section E Financial review

The QRA sets aside £30,000 in reserves for unexpected liabilities.

Brief statement of the charity’s policy on reserves

Details of any funds materially in deficit

Not applicable

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

Our main sources of funding have been royalties from the Journal of Quaternary Science, which is published by Wiley. Editorial board costs from Wiley to cover the peer review process. Membership dues from QRA members. A grant from the Royal Society to cover 49% of the annual subscription to the International Union for Quaternary Research (INQUA). The sale of field and technical guides, and other monographs within the discipline of Quaternary Research.

The Association supports workers within the field of Quaternary Research through small grants, prizes, conservation, and outreach awards. UK participants to the quadrennial INQUA congress meetings may apply for travel awards to take part in the congress. The QRA gives small awards to support discussion and field meetings that focus on the Quaternary period.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)

Full name(s) Rupert A. Housley Position (eg Secretary, Chair, etc)[Treasurer ] Date 31 August 2022

Simon G. Lewis President

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Charity Name No (if any)
Quaternary Research Association 262124
Receipts andpayments accounts CC16a
For the period
from		 Period start date
01/08/2021		 Period end date
To
31/07/2022
Section A Receipts and payments Section A Receipts and payments
A1 Receipts Unrestricted
funds
to the nearest £
8,085
8,600
79,852
-
-
3,309
-
-
-
-
99,846
-
-
-
99,846
9,669
1,174
-
31,827
9,887
-
-
-
-
52,557
-
-
-
52,557
47,289
-
163,070
210,359		 Restricted
funds
to the nearest £
-
-
6,529
16,978
-
-
-
-
-
23,507
-
-
-
23,507
-
-
13,500
800
-
-
-
-
-
14,300
-
-
-
14,300
9,207
-
145,710
154,917		 Endowment
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Total funds
to the nearest £
8,085
8,600
79,852
6,529
16,978
3,309
-
-
-
-
123,353
-
-
-		 Last year
to the nearest £
Subscriptions 8,085 8,242
Book Sales 8,600 8,237
Royalties 79,852 75,427
Royal Society - INQUA Subscription
support		 - 6,279
JQS Editorial Board - 16,154
Other income 3,309 2,041
- -
- -
- -
- -
Sub total(Gross income for
AR)		 99,846 116,380
A2 Asset and investment sales,
(see table).
-
- -
Sub total - -
Total receipts
A3 Payments
123,353 116,380
9,669
1,174
13,500
32,627
9,887
-
-
-
-
66,857
-
-
-
66,857
56,496
RunningExpenses 9,669 10,944
Publication Expenses 1,174 5,174
JQS Editorial Board Costs - 11,002
Grants / Awards / Support 31,827 40,054
Other expenditure 9,887 44,661
- -
- -
- -
- -
**Sub total ** 52,557 111,835
A4 Asset and investment
purchases, (see table)
-
-
**Sub total ** - -
Total payments
Net of receipts/(payments)
A5 Transfers between funds
A6 Cash funds last year end
Cash funds this year end
111,835
47,289 9,207 - 56,496 4,545
- - - - -
163,070 145,710 - 308,780 304,235
210,359 154,917 - 365,276 308,780

CCXX R1 accounts (SS)

03/11/2022

1

Section B Statement of assets and liabilities at the end of the period Section B Statement of assets and liabilities at the end of the period Section B Statement of assets and liabilities at the end of the period Section B Statement of assets and liabilities at the end of the period
Categories
B5 Liabilities
B3 Investment assets
B2 Other monetary assets
B4 Assets retained for the
charity’s own use
B1 Cash funds		 Details
Details
Total cash funds
(agree balances with receipts and payments
account(s))
Book stock (for resale)
BoS Treasurer's Account
HSBC Community Account
HSBC Savings Account
Details
BoS Publications Account
Details
Details
Accountancy fees		 Unrestricted
funds
to nearest £
38,493
-
171,866
-
210,359
OK
Unrestricted
funds
to nearest £
20,026
-
-
-
-
-
Fund to which
asset belongs
Fund to which
asset belongs
Fund to which
liability relates
Unrestricted		 Restricted
funds
to nearest £
86,615
27,584
-
40,718
154,917
OK
Restricted
funds
to nearest £
-
-
-
-
-
-
Cost (optional)
-
-
-
-
-
Cost (optional)
-
-
-
-
-
-
-
-
-
Amount due
(optional)
600
-
-
-
-		 Endowment
funds
to nearest £
-
-
-
-
-
OK
Endowment
funds
to nearest £
-
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
-
-
-
-
When due
(optional)
Accountancy fees Unrestricted 600
-
-
-
-

Signed by one or two trustees on behalf of all the trustees

Signature

Print Name
Rupert A. Housley
Simon G. Lewis		 Date of
approval
Rupert A. Housley 30/08/2022
Simon G. Lewis 31/08/2022

CCXX R2 accounts (SS)

03/11/2022

2

Quaternary Research Association Independent Examiner’s Report to the Trustees For the Year Ended 31 July 2022

Independent examiners report to the Trustees of Quaternary Research Association

I report to the trustees on my examination of the accounts for Quaternary Research Association (“the charity”) for the year ended 31 July 2022.

Responsibilities and basis of report

As the charity trustees of the charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the 2011 Act”).

I report in respect of my examination of the charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the charity as required by section 130 of the 2011 Act; or 2. the accounts do not comply with these records

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Michelle Ferris BSc (Hons) FCA DChA Albert Goodman LLP Goodwood House Blackbrook Park Avenue Taunton Somerset TA1 2PX

Date: 3 November 2022