## **Trustees' Annual Report for the period**
Period start date Period end date 01 08 2021 31 07 2022
**From**
**To**
## Section A Reference and administration details
**Charity name** Quaternary Research Association
**Other names charity is known by** QRA **Registered charity number (if any)** 262124
**Charity's principal address** 1 Kensington Gore London United Kingdom **Postcode SW7 2AR**
## **Names of the charity trustees who manage the charity**
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Simon Lewis|President|||
||Jane Hart|Vice President|To 31 December||
||David Roberts|Vice President|From 1 January||
||Helen Roe|Hon Secretary|To 31 December||
||Adrian Palmer|Hon Secretary|From 1 January||
||Rupert Housley|Treasurer|||
||Neil Robert|Editor in Chief|||
||Katherine Selby|Publications|To 31 December||
||Catherine Delaney|Publications|From 1 January||
||James Lea|Outreach|||
||Christopher Darvill|Publicity|||
||Eleanor Brown|Conservation|To 31 December||
||Michael Dempster|Conservation|From 1 January||
||Sarah Woodroffe|Newsletter Editor|||
||Emrys Phillips|Meetings|||
||Kathryn Adamson|Awards|To 31 December||
||William Fletcher|Awards|From 1 January||
||Robert Storrar||||
||KirstyPenkman||||
||||||
## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
**TAR**
March **2012**
1
## **Names and addresses of advisers (Optional information)**
|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|
|---|---|---|
|**Type of adviser**
**Name**
**Address**|||
|**Independent Examiner**|Albert Goodman LLP|Goodwood House, Blackbrook Park Ave, Taunton,
Somerset TA1 2PX|
||||
||||
||||
|**Name of chief executive or names of senior staff members (Optional information)**|||
|Not applicable|||
Not applicable
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Revised Constitution adopted on 14th April 1973 as amended 14[th] April Type of governing document 1981 as amended 24 April 2007 (eg. trust deed, constitution) Unincorporated Association How the charity is constituted (eg. trust, association, company) Trustees are elected at the Annual General Meeting held in January. Trustee selection methods Trustees served for a period of 3-4 years dependent on office held. (eg. appointed by, elected by)
- (eg. trust, association, company)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
The Executive Committee of the Association meets twice a year, in May and October. The Annual General Meeting is held in January and new members of the Executive are elected at this meeting. From the start of 2022 there are three sub-committees and one working group that each meet twice a year, in the period between the meetings of the full Executive Committee. The four sub-bodies are: (1) Finance and External Affairs; (2) Communications and Publications; (3) Grants, Prizes and Outreach; (4) Equality, Diversity, and Inclusion Working Group.
The Association works closely with the International Union for Quaternary Research (INQUA) and the Royal Society.
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
**Summary of the objects of the charity set out in its governing document**
The objective of the association is the advancement of education and research into the Quaternary period. This shall be achieved through a programme of activities and by series of publications that are of benefit to the public. The aims of such activities shall be: (i) to enhance understanding of the nature of global environmental processes during the Quaternary period and (ii) the dissemination of this information to the wider public.
**TAR**
March **2012**
2
In furtherance of this objective, but not otherwise, the Association through its executive committee shall have the following powers: (a) to hold public meetings and exhibitions; (b) to publish pamphlets, leaflets, etc., (c) to do all such things as will further the objective. The Association shall also agree formal representation on the committees of appropriate scientific organisations, such as INQUA, ICSU and the Royal Society.
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
## **Additional details of objectives and activities (Optional information)**
The QRA makes grants under the following schemes:
- New Research Workers' Award (NRWA)
- Postgraduate Quaternary Conference Fund (PQCF)
- Quaternary Research Fund (QRF)
- Quaternary Conference Fund (QCF)
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- Special Grants (includes QRA-14CHRONO Centre Radiocarbon Dating provision; QRA Geoconservation Award; Radiocarbon Dating Short Course Bursaries; The Bill Bishop Award)
- Prizes (includes the QRA Research Award; James Croll Medal; Lewis Penny Medal; QRA Undergraduate Dissertation Prize)
- • Research Groups
- policy programme related investment;
- contribution made by volunteers.
**TAR**
March **2012**
3
## Section D Achievements and performance
## **Summary of the main achievements of the charity during the year**
## 1. Treasurer’s Report and Financial Review, 2021-22
## 1.1. Introduction
This report covers the period 1 August 2021 to 31 July 2022. The Association’s financial activities were relatively stable with the focus on preparing for the enhanced expenditure associated with the INQUA Congress in 2023. The QRA is in a good position to give significant financial support to UK delegates attending the meeting in Rome next year. Income remains steady and expenditure is in line with the period before Covid-19 impacted on research, field meetings, conferences, and outreach events. All values stated below are rounded to the nearest pound.
## 1.2. Income
In total, the Association’s income from subscriptions and book sales amounted to £16,685. This comprises £8,085 from membership subscriptions paid via standing order, £537 from book sales, and £8,063 from undifferentiated subscriptions and book sales via the Stripe online payment system. The Association received a payment of £79,049 from Wiley as a profit-share from the publication of _Journal of Quaternary Science_ (JQS). This is an important increase on the funds received last year (2020-21: £73,830). Other royalties from the Publisher’s Licensing Society amounted to an additional £803. The Royal Society continues to support the UK’s membership of INQUA via the QRA, providing a contribution of £6,529 towards our subscription. The QRA Treasurer also administers the JQS Editorial Board fund, provided by Wiley and ringfenced for JQS expenses (honoraria and meeting expenses). The payment from Wiley for 2021-22 was £16,978. Overall, the Association’s working income (subscriptions, book sales, royalties) for financial year 2021-22 was £96,537, and total income was £123,353.
## 1.3. Expenditure
As in the previous two years (2019-20 and 2020-21) the day-to-day running costs of the Association (primarily payment of our Administrator, funding meetings of the Executive, postage, and website maintenance) were reduced, coming to a total of £9,669. This reflects a move to holding committee meetings online with Zoom compared to physical meetings and a more competitive public liability insurance policy. At £32,627 the Association’s spending on Grants, Awards, and Meeting Sponsorship has been impacted by a delay in paying the headline QRA research fund award (typically £5k). Postgraduate conference and outreach awards are returning to a more normal level following the enforced break caused by the pandemic. The UK subscription to INQUA for 2022 will appear in the 2022-23 accounts of the Association. Overall expenditure for 2021-22 was £66,857.
## 1.4. Year-end financial status
## As of 31st July 2022, the Association held:
• £ 125,108 in our Bank of Scotland Treasurer’s Account
- £ 27,584 in our Bank of Scotland Publications Account [estimate]
- £ 171,866 in our HSBC Community Account
- £ 40,718 in our HSBC Manager’s (savings) Account
The Association started the 2021-22 financial year with total funds of £308,780 and ended with £365,275. Ring-fenced sums within our holdings include £14,655 held in trust for the Bill Bishop Award; £85,500
**TAR**
March **2012**
4
Section D Achievements and erformance p
for the INQUA fund; £5,000 for the Lewis Penny Medal; £43,233 for administering the JQS Editorial Board; and £30,000 designated to meet any unexpected liabilities.
## 1.5. Plans for the next financial period
The QRA continues to receive a 20% gross profit share from the publication of _Journal of Quaternary Science_ . This is a fundamental element of the QRA’s financial position for it underpins the grants, outreach events, and prizes which the Association gives out. Next year there will be a programme of enhanced spending associated with a new QRA administrator post, the replacement of the current website with an updated and enhanced product, the costs associated with new storage of the stock of technical and field guides which the Association holds, and support for a good number of UK delegates who wish to participate in the summer 2023 INQUA Congress. To further diversity and equality, within our existing programme of awards the QRA is making additional funds available to applicants who act as carers. The funds will be provided where activities require time away from home on fieldwork or when participating in conferences. Albert Goodman LLP has been appointed as the independent examiner to examine our accounts for financial years ‘21-22 and ’22-23.
**TAR**
March **2012**
5
## **Section E Financial review**
The QRA sets aside £30,000 in reserves for unexpected liabilities.
## **Brief statement of the charity’s policy on reserves**
**Details of any funds materially in deficit**
Not applicable
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
Our main sources of funding have been royalties from the Journal of Quaternary Science, which is published by Wiley. Editorial board costs from Wiley to cover the peer review process. Membership dues from QRA members. A grant from the Royal Society to cover 49% of the annual subscription to the International Union for Quaternary Research (INQUA). The sale of field and technical guides, and other monographs within the discipline of Quaternary Research.
The Association supports workers within the field of Quaternary Research through small grants, prizes, conservation, and outreach awards. UK participants to the quadrennial INQUA congress meetings may apply for travel awards to take part in the congress. The QRA gives small awards to support discussion and field meetings that focus on the Quaternary period.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
## **Signature(s)**
**Full name(s)** Rupert A. Housley **Position (eg Secretary, Chair, etc)**[Treasurer ] **Date** 31 August 2022
Simon G. Lewis President
**TAR**
March **2012**
6
|**Charity Name**||**No (if any)**|||
|---|---|---|---|---|
|**Quaternary Research Association**||**262124**|||
|**Receipts andpayments accounts**||||**CC16a**|
|**For the period**
**from**|Period start date
01/08/2021|Period end date
**To**
31/07/2022|||
|**Section A Receipts and payments**|**Section A Receipts and payments**||||||
|---|---|---|---|---|---|---|
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**8,085**
**8,600**
**79,852**
**-**
**-**
**3,309**
**-**
**-**
**-**
**-**
**99,846**
**-**
**-**
**-**
**99,846**
**9,669**
**1,174**
**-**
**31,827**
**9,887**
**-**
**-**
**-**
**-**
**52,557**
**-**
**-**
**-**
**52,557**
**47,289**
**-**
**163,070**
**210,359**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**6,529**
**16,978**
**-**
**-**
**-**
**-**
**-**
**23,507**
**-**
**-**
**-**
**23,507**
**-**
**-**
**13,500**
**800**
**-**
**-**
**-**
**-**
**-**
**14,300**
**-**
**-**
**-**
**14,300**
**9,207**
**-**
**145,710**
**154,917**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**8,085**
**8,600**
**79,852**
**6,529**
**16,978**
**3,309**
**-**
**-**
**-**
**-**
**123,353**
**-**
**-**
**-**||**Last year**
**to the nearest £**|
|Subscriptions|**8,085**|||||**8,242**|
|Book Sales|**8,600**|||||**8,237**|
|Royalties|**79,852**|||||**75,427**|
|Royal Society - INQUA Subscription
support|**-**|||||**6,279**|
|JQS Editorial Board|**-**|||||**16,154**|
|Other income|**3,309**|||||**2,041**|
||**-**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
|**_Sub total_**_(Gross income for_
_AR)_|**99,846**|||||**116,380**|
||||||||
|**A2 Asset and investment sales,**
**(see table).**|||||||
||**-**||||||
||**-**|||||**-**|
|**_Sub total_**|**-**|||||**-**|
|**_Total receipts_**
**A3 Payments**|||||||
|||||**123,353**||**116,380**|
|||||**9,669**
**1,174**
**13,500**
**32,627**
**9,887**
**-**
**-**
**-**
**-**
**66,857**
**-**
**-**
**-**
**66,857**
**56,496**|||
|RunningExpenses|**9,669**|||||**10,944**|
|Publication Expenses|**1,174**|||||**5,174**|
|JQS Editorial Board Costs|**-**|||||**11,002**|
|Grants / Awards / Support|**31,827**|||||**40,054**|
|Other expenditure|**9,887**|||||**44,661**|
||**-**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
|**_Sub total_ **|**52,557**|||||**111,835**|
||||||||
|**A4 Asset and investment**
**purchases, (see table)**|||||||
||**-**||||||
||**-**||||||
|**_Sub total_ **|**-**|||||**-**|
|**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||
|||||||**111,835**|
||||||||
||**47,289**|**9,207**|**-**|**56,496**||**4,545**|
||**-**|**-**|**-**|**-**||**-**|
||**163,070**|**145,710**|**-**|**308,780**||**304,235**|
||**210,359**|**154,917**|**-**|**365,276**||**308,780**|
CCXX R1 accounts (SS)
03/11/2022
1
|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**||
|---|---|---|---|---|
|**Categories**
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**|**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
Book stock (for resale)
BoS Treasurer's Account
HSBC Community Account
HSBC Savings Account
**Details**
BoS Publications Account
**Details**
**Details**
Accountancy fees|**Unrestricted**
**funds**
**to nearest £**
**38,493**
**-**
**171,866**
**-**
**210,359**
OK
**Unrestricted**
**funds**
**to nearest £**
**20,026**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**
**Fund to which**
**liability relates**
Unrestricted|**Restricted**
**funds**
**to nearest £**
**86,615**
**27,584**
**-**
**40,718**
**154,917**
OK
**Restricted**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Amount due**
**(optional)**
**600**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to nearest £**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||OK|
|||||**Endowment**
**funds**
**to nearest £**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**Current value**
**(optional)**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**Current value**
**(optional)**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**When due**
**(optional)**|
||Accountancy fees|Unrestricted|**600**||
||||**-**||
||||**-**||
||||**-**||
||||**-**||
Signed by one or two trustees on behalf of all the trustees
Signature
|Print Name
Rupert A. Housley
Simon G. Lewis|Date of
approval|
|---|---|
|Rupert A. Housley|30/08/2022|
|Simon G. Lewis|31/08/2022|
CCXX R2 accounts (SS)
03/11/2022
2
**Quaternary Research Association** Independent Examiner’s Report to the Trustees For the Year Ended 31 July 2022
## **Independent examiners report to the Trustees of Quaternary Research Association**
I report to the trustees on my examination of the accounts for Quaternary Research Association (“the charity”) for the year ended 31 July 2022.
## **Responsibilities and basis of report**
As the charity trustees of the charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the 2011 Act”).
I report in respect of my examination of the charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
## **Independent examiner’s statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the charity as required by section 130 of the 2011 Act; or 2. the accounts do not comply with these records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Michelle Ferris BSc (Hons) FCA DChA Albert Goodman LLP Goodwood House Blackbrook Park Avenue Taunton Somerset TA1 2PX
Date: 3 November 2022