2023-06-30-accounts - The Rotary Club Of Ely Benevolent Fund

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THE ROTARY CLUB OF ELY BENEVOLENT FUND

STATEMENT OF ACCOUNTS

FOR THE YEAR ENDED

30 JUNE 2023

THE ROTARY CLUB OF ELY BENEVOLENT FUND

TRUSTEES’ REPORT FOR THE YEAR ENDED

30 JUNE 2023

The Trustees present their report and accounts for the year ended 30 June 2023

Constitution and Objects

The Charity was established by a Declaration of Trust dated 1[st] November 1970 and registered with the Charity Commission in 1971.

The Charity is established to or for the benefit of the poor and needy or to or for the benefit of such other charitable institutions, societies and objects as the club shall in duly constituted meeting from time to time direct.

Particulars of the Charity

TRUSTEES

Robert Barnes John Dennick

Nick Mumford (Chairman)

Sue Thompson

TREASURER AND CHARITY CONTACT: Richard Tyler

PRINCIPAL BANKERS: National Westminster Bank plc.

INDEPENDENT EXAMINERS: M J Axford and P Smith

CONTACT ADDRESS: 8 Barton Close, Witchford, Ely, Cambs CB6 2HS.

CHARITY REGISTRATION NO: 262122

THE ROTARY CLUB OF ELY BENEVOLENT FUND

TRUSTEES’ REPORT FOR THE YEAR ENDED

30 JUNE 2023 (CONTINUED)

Organisation

The Trustees oversee the application of the income of the Charity in conjunction with the Rotary Club of Ely Club Council. The Club Council is elected annually and in 2022/23 met monthly to conduct the business of the Club.

Within the Club are committees with responsibilities for different fund raising and other objectives. The committees are:

Community Service and Vocational service Community– charged with organising the annual Aquafest event and the Christmas Collection. The sub-committee recommends to the Club Council grants to beneficiaries, usually of a charitable nature.

Vocational– organises careers advice in conjunction with local schools and arranges visits by members to interesting businesses in the area.

International and Foundation– International -arranges fund raising events to support overseas causes. Foundation-raises funds in support of the Rotary Foundation which aims to achieve world understanding and peace through local, national and international humanitarian, educational and cultural programmes.

General. This year all funds are recorded as general funds and transferred to Foundation or International, unless the fundraising was specific for one cause. One specific donation this year was to the Arthur Rank Hospice Charity by way of a concert by the London Welsh Male Voice Choir at the Cathedral.

Review of the Year’s activities

The Club had a very successful year and the attached accounts show that a total of over £26459 (2022 £17,349) was raised at various events and donations £24,446 (2022 £13,782) was donated to charities and good causes in the year.

The Trustees regularly receive copies of the monthly Club Council minutes and have the opportunity to comment on any proposed donation or other aspects.

The Aquafest Committee is now a joint affair with the Hereward Club and no costs of this have passed through these accounts.

The Trustees are satisfied that the objects of the Charity have been met during the year and that the operation and financial results of the Charity are also satisfactory.

Public Benefits from the objects and activities

The benefit from the community service activities is to help local charities and individuals, who can justify that the funds will to be expended locally. The Aquafest event gives enjoyment to the people of Ely and its environs and the Christmas Collection brings the spirit of Christmas to all the streets of Ely.

The vocational committee helps the members understand the working of companies which they visit and the RYLA award gives a local apprentice the opportunity to learn management skills in a fun way. This year we did not find a suitable candidate.

3. THE ROTARY CLUB OF ELY BENEVOLENT FUND

TRUSTEES’ REPORT FOR THE YEAR ENDED

30 JUNE 2023 (CONTINUED)

The international committee raise funds for overseas events and has the benefit of helping people abroad in less fortunate conditions than our own. It also has the benefit of advising the public who come to the events of the different problems abroad. This year we purchased a Shelter Box for disasters and donated to the Pakistan Appeal.

Foundation is Rotary International own charity and again funds are raised for this separately from local or overseas fundraising. The benefit is to enable Rotarians to advance world understanding, goodwill and peace through the implements of health, the support of education and the alleviation of poverty. Most members gift aid funds directly to the Foundation Account at RIBI. This figure is shown as income and payment to Foundation

Charities and Risk Management

The committees have considered the risk to the Charity and believe that they have all relevant matters under control and have followed the normal guidance to Charities as given by the Charity Commission. On Behalf of the Trustees

DR N Mumford

Date:

4 .

INDEPENDENT EXAMINERS REPORT TO THE TRUSTEES OF THE ROTARY CLUB OF ELY BENEVOLENT FUND

We report on the accounts of the Charity for the year ended 30 June 2023 which are set out on pages 5 to 7.

Respective Responsibilities of Trustees and Examiner

The Charity’s trustees are responsible for the preparation of the accounts and consider that an audit is not required for this year (under section 144(2)) of the Charities Act 2011 (the Act) and that an independent examination is needed.

It is our responsibility to:

Examine the accounts (under section 145 of the Act);
To follow the procedures laid down in the General directions given by the Charity Commission (under section 145(5)(b) of the Act; and
To state whether particular matters have come to my attention.

Basis of Independent Examiner’s Report

Our examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a “true and fair view” and the report is limited to those matters set out in the statement below.

Independent Examiner’s Statement

In connection with my examination, no matter has come to our attention: -

which gives me reasonable cause to believe that in any material respect the trustees have not met the requirements to ensure that;
proper accounting records are kept (in accordance with Section 130 of the Act);
and
accounts are prepared which agree with the accounting records and to comply with the
Accounting requirements of the Act; or
to which, in our opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

M J Axford and P Smith.

Date:

Benevolent Fund - Unrestricted (Com Serv & Voc)
Coop
Income
Source
Amount
Xmas Coll
Aquafest
Box
Misc
Int
1-Jul-22forward
Balance
5280.34
25-Jul-22 BAC
Refund Dictonaries
252.00
252.00
27-Jul-22 Int
Interest
0.17
0.1
8-Aug-22 BAC
R Maxey
50.00
50.00 donaton
31-Aug-22 Int
Interest
0.19
0.1
8-Sep-22 Box
From Co-op Box
21.83
21.83
16-Sep-22 cheque
J Riley
90.00
90.00 donaton
30-Sep-22 Int
Interest
0.38
0.3
3-Oct-22 BAC
Aquafest
1019.80
1019.80
10-Oct-22 BAC
Aquafest
140.50
140.50
20-Oct-22 Box
From Co-op Box
38.76
38.76
24-Oct-22 Bucket
Sale of corms
80.11
80.11 Foundaton
18-Nov-22 Box
From Co-op Box
17.14
17.14
1-Nov-22 Int
Interest
0.69
0.6
30-Nov-22 paypal
Christmas Fair
65.82
65.82 Shop sales
30-Nov-22 Int
Interest
1.24
1.2
9-Dec-22
101293 Christmas Fair
62.40
62.40
9-Dec-22
99999 Rafe
140.00
140.00 rafe
6-Dec-22
101240 Xmas collecton
656.27
656.27
7-Dec-22
101242 Xmas collecton
580.48
580.48
8-Dec-22 paypal
Xmas collecton
11.78
11.78
9-Dec-22
101243 Xmas collecton
659.78
659.78
9-Dec-22
101244 Xmas collecton
643.85
643.85
12-Dec-22
101245 Xmas collecton
665.45
665.45
12-Dec-22
101246 Xmas collecton
609.64
609.64
13-Dec-22
101247 Xmas collecton
474.62
474.62
13-Dec-22 paypal
Xmas collecton
5.45
5.45
14-Dec-22 paypal
Xmas collecton
73.21
73.21
15-Dec-22 paypal
Xmas collecton
4.91
4.91
15-Dec-22
101248 Xmas collecton
536.59
536.59
15-Dec-22
101249 Xmas collecton
548.53
548.53
16-Dec-22
101250 Xmas collecton
611.72
611.72
19-Dec-22
101251 Xmas collecton
751.77
751.77
19-Dec-22
101252 Xmas collecton
723.22
723.22
19-Dec-22 Box
From Co-op Box
30.37
0.00
30.37
19-Dec-22 BAC
Xmas collecton
36.10
36.10
20-Dec-22 paypal
Xmas collecton
4.91
4.91
20-Dec-22
101296 Xmas collecton
811.86
811.86
21-Dec-22 paypal
Xmas collecton
29.45
29.45
20-Dec-22 paypal
Xmas collecton
4.91
4.91
22-Dec-22 Euros
Xmas collecton
40.00
40.00
22-Dec-22
101297 Xmas collecton
522.39
522.39
22-Dec-22 paypal
Xmas collecton
4.91
4.91
22-Dec-22
101298 Xmas collecton
504.35
504.35
23-Dec-22
Xmas collecton
27.50
27.50
28-Dec-22 BAC
Xmas collecton
39.90
39.90
30-Dec-22 Int
Interest
1.40
1.4
7-Jan-23 CT
Charity Trust
69.35
69.35
7-Jan-23 CT
Charity Trust
4.75
4.75
18-Jan-23 Box
From Co-op Box
30.20
30.20
CT
Charity Trust
17.08
17.08
31-Jan-23 Int
Interest
3.16
3.1
23-Feb-23 Box
From Co-op Box
23.00
23.00
6-Feb-23 CT
Charity Trust
5.93
5.93
28-Feb-23 int
Interest
4.23
0.00
4.2
23-Mar-23 Box
From Co-op Box
17.53
17.53
31-Mar-23 Int
Interest
5.21
5.2
6-Apr-23
Fireworks
1000.00
1000.00
24-Apr-23
Amazon
5.00
5.00
30-Apr-23
Interest
4.79
4.7
2-May-23
From Co-op Box
22.45
22.45
3-May-23
From Iitleport
250.00
250.00
31-May-23
Interest
5.97
5.9
19-May-23
Amazon
16.35
16.35
1-Jun-23
From Co-op Box
24.16
24.16
29-Jun-23
From Co-op Box
16.77
16.77
30-Jun-23
Interest
5.81
5.8
30-Jun-23
Soham Staploe
500.00
500.00
Totals
18908.43
9680.66
1160.30
242.21
2511.68
33.2
Balance
18908.43
0.00
6745.24

Opening Balance
Cash
5280.34
7
9
8
9
4
0
6
3
1
9
7
1
4
5280.34
0.00

Outgoings Date Reference 1-Jul-22 BAC 24-Aug-22 158 31-Aug-22 BAC 15-Sep-22 BAC 15-Sep-22 BAC 22-Sep-22 BAC 26-Sep-22 BAC 11-Oct-22 BAC 13-Oct-22 BAC 10-Nov-22 BAC 4-Jan 1588 4-Jan 158 11-Jan-23 BAC 11-Jan-23 BAC 11-Jan-23 BAC 11-Jan-23 BAC 11-Jan-23 BAC 11-Jan-23 BAC 11-Jan-23 BAC 11-Jan-23 BAC 9-Feb-23 BAC 11-Jan-23 BAC 9-Feb BAC 9-Mar BAC 10-Mar-23 BAC 15-Mar-23 BAC 28-Mar-23 BAC 6-Apr-23 20-Apr-23 BAC 26-Apr-23 BAC 15-May-23 BAC 24-May-23 BAC 24-May-23 160 9-Jun-23 BAC BAC 21-Jun-23 BAC 30-Jun-23 BAC 30-Jun-23 Presidents Charity Cash	Description Foundaton 6 Erasmus VCAEC RIBI Pakistan NARA P Smith Highfelds Weights for gazebo Digital Creatons Prospect Trust EACH Digital Creatons 9 Expenses re Xmas collecton Hereward RC Inner Wheel Pos+ability Ely Rowing Club Ely Swimming Club Arthur Rank Hospice EARTH Friends of St John's School Chateris District Guides Ely Rugby Club Shelter Box Bishop Laneys HS Kids Cancer Trust Britsh Exploring re Grifths Fresh Studios Paid from pety cash now reimb, Litle Downham Rainbows District 1070 Adapt Wheelchair Ely child 1 Raymond Nicolet Trust Grays Foundaton Drinks for Kids Out 4th Dimension From quiz	Amount 500.0 100.0 100.0 600.0 250.0 30.0 500.0 29.0 100.0 450.0 100.0 -100.0 429.4 186.4 468.3 267.4 744.1 753.5 119.6 221.6 178.1 73.6 174.0 590.0 250.0 500.0 500.0 500.0 100.0 120.0 50.0 500.0 250.0 100.0 1594.0 500.0 33.8 300.0	Donations 0 500.0 0 100.0 0 100.0 0 600.0 0 250.0 0 0 500.0 0 0 0 450.0 0 0 1 1 3 6 1 1 7 6 7 5 1 0 590.0 0 250.0 0 500.0 0 500.0 0 500.0 0 100.0 0 120.0 0 0 500.0 0 250.0 0 100.0 0 0 500.0 0 0 300.0	Xmas expense Kids Out RYLA Misc 0 Donaton ex Big Band 0 0 0 Donaton to Pakistan foods 0 NARA 30.00 collectng corms 0 Donaton to Highfelds Muddy Boots 29.00 Weights 100.00 leafets 0 Prospect Trust 100.00 donaton 0.00 -100.00 should be in club account 429.41 186.41 468.33 267.46 744.11 753.51 119.67 221.66 178.17 73.65 174.01 0 Shelter Box 0 Bike 0 Kids Cancer Trust 0 Grifths 0 Fresh Studios - Ramp 0 Hearing Dogs 0 Litle Downham Rainbows 50.00 0 0 0 1594.00 0 33.80 0 0 3716.39 1677.80 0.00 59.00 9 9
		12163.1	9 6710.0
		0.0 60.0	12163.1 0 12163.1 0 0
		60.0

Benevolent

Balance per Statement 548.32 Balance per Statement 6156.92 6705.24 Cash in Transit 500.00 Unpresented cheques 100.00 300.00 400.00 6805.24 Total to reconcile Balance per accounts Community and Foundation 6745.24 Presidents Charity 60.00 6805.24 6805.24 0.00

THE ROTARY CLUB OF ELY BENEVOLENT FUND

RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR TO 30th JUNE 2023

Receipts Fundraising Activities Aquafest 2022 Christmas Collection Raffles Donations Donations Kids Out Duck race Payments to foundation direct by members Miscellaneous Christmas Shop From Co-op Box London Welsh Male Voice Choir Dictionary Refund Ukraine and Haiti Appeal Charity Trust Interest Transfer from Club Accounts Total receipts Payments Fundraising Activity Costs Christmas Collection Duk Race Expenses re Haitii Appeal London Welsh Male Voice Choir Miscellaneous Donations inc Kids Out Total Payments Net Receipts / (Payments) Transfers between funds Funds at 1st July 2022(2021) Funds to 30th June 2023 (2022)	Unrestricted Funds Foundation 1,160 9,681 140 140 80 1,750 0 0 340 21 128 242 12,431 252 0 0 33 0	Presidents Total Total Charity 2023 2022 1,160 0 9,681 9,749 140 444 220 300 1,750 600 0 68 340 491 60 81 31 128 0 242 0 12,431 2,506 252 0 0 2,294 0 275 33 1 0 590
	25,979 420	60 26,459 17,349
	429 429 410 0 68 0 162 12,431 12,431 1,373 59 59 0 10,675 1,340 0 12,015 13,782
	23,594 1,340 0 24,934 15,795
	2,385 (920) 60 1,525 1,554 (420) 420 0 0 4,781 500 0 5,281 3,727
	6,746 0 60 6,806 5,281

THE ROTARY CLUB OF ELY BENEVOLENT FUND

DONATIONS -YEAR TO 30th JUNE 2023

Descripton Foundaton direct from Members Polio Plus Foundaton Arthur Rank Hospice Charity Erasmus VCAEC Pakistan Appeal Shelter Box NARA Highfelds Prospect Trust EACH Ely Swimming Club Kids Out Ely Rowing Club Poss+ability To Hereward and Inner Wheel EARTH Friends of St John's School Chateris District Guides Ely Rugby Club Bishop Laney's High School Kids Cancer Trust Bitsh Explorer re Grifths Fresh Studio Dogs for the Hard of Hearing Litle Downham Rainbows Adapt Wheelchair Ely Child Raymond Nicolet Trust 4th Dimension	Unrestricted Funds 120 100 100 600 590 250 500 450 100 753 1678 744 267 655 222 178 74 174 250 500 500 500 100 120 500 250 100 300 10675	Designated Funds Welsh Choir Foundation 340 500 500 12431 12431 1340	Presidents Charity 0	Totals 340 500 500 12551 100 100 600 590 250 500 450 100 753 1678 744 267 655 222 178 74 174 250 500 500 500 100 120 500 250 100 300 0
				24446

THE ROTARY CLUB OF ELY BENEVOLENT FUND

STATEMENT OF ACCOUNTS

FOR THE YEAR ENDED

30 JUNE 2023

THE ROTARY CLUB OF ELY BENEVOLENT FUND

TRUSTEES’ REPORT FOR THE YEAR ENDED

30 JUNE 2023

The Trustees present their report and accounts for the year ended 30 June 2023

Constitution and Objects

The Charity was established by a Declaration of Trust dated 1[st] November 1970 and registered with the Charity Commission in 1971.

Particulars of the Charity

TRUSTEES

Robert Barnes John Dennick

Nick Mumford (Chairman)

Sue Thompson

TREASURER AND CHARITY CONTACT: Richard Tyler

PRINCIPAL BANKERS: National Westminster Bank plc.

INDEPENDENT EXAMINERS: M J Axford and P Smith

CONTACT ADDRESS: 8 Barton Close, Witchford, Ely, Cambs CB6 2HS.

CHARITY REGISTRATION NO: 262122

THE ROTARY CLUB OF ELY BENEVOLENT FUND

TRUSTEES’ REPORT FOR THE YEAR ENDED

30 JUNE 2023 (CONTINUED)

Organisation

Within the Club are committees with responsibilities for different fund raising and other objectives. The committees are:

Vocational– organises careers advice in conjunction with local schools and arranges visits by members to interesting businesses in the area.

Review of the Year’s activities

The Trustees regularly receive copies of the monthly Club Council minutes and have the opportunity to comment on any proposed donation or other aspects.

The Aquafest Committee is now a joint affair with the Hereward Club and no costs of this have passed through these accounts.

The Trustees are satisfied that the objects of the Charity have been met during the year and that the operation and financial results of the Charity are also satisfactory.

Public Benefits from the objects and activities

3. THE ROTARY CLUB OF ELY BENEVOLENT FUND

TRUSTEES’ REPORT FOR THE YEAR ENDED

30 JUNE 2023 (CONTINUED)

Charities and Risk Management

DR N Mumford

Date:

4 .

INDEPENDENT EXAMINERS REPORT TO THE TRUSTEES OF THE ROTARY CLUB OF ELY BENEVOLENT FUND

We report on the accounts of the Charity for the year ended 30 June 2023 which are set out on pages 5 to 7.

Respective Responsibilities of Trustees and Examiner

It is our responsibility to:

Examine the accounts (under section 145 of the Act);
To follow the procedures laid down in the General directions given by the Charity Commission (under section 145(5)(b) of the Act; and
To state whether particular matters have come to my attention.

Basis of Independent Examiner’s Report

Independent Examiner’s Statement

In connection with my examination, no matter has come to our attention: -

which gives me reasonable cause to believe that in any material respect the trustees have not met the requirements to ensure that;
proper accounting records are kept (in accordance with Section 130 of the Act);
and
accounts are prepared which agree with the accounting records and to comply with the
Accounting requirements of the Act; or
to which, in our opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

M J Axford and P Smith.

Date: