## **THE ROTARY CLUB OF ELY BENEVOLENT FUND** ## **STATEMENT OF ACCOUNTS** **FOR THE YEAR ENDED** **30 JUNE 2023** **1.** ## **THE ROTARY CLUB OF ELY BENEVOLENT FUND** ## **TRUSTEES’ REPORT FOR THE YEAR ENDED** ## **30 JUNE 2023** The Trustees present their report and accounts for the year ended 30 June 2023 ## **Constitution and Objects** The Charity was established by a Declaration of Trust dated 1[st] November 1970 and registered with the Charity Commission in 1971. The Charity is established to or for the benefit of the poor and needy or to or for the benefit of such other charitable institutions, societies and objects as the club shall in duly constituted meeting from time to time direct. ## **Particulars of the Charity** TRUSTEES Robert Barnes John Dennick Nick Mumford (Chairman) Sue Thompson TREASURER AND CHARITY CONTACT: Richard Tyler PRINCIPAL BANKERS: National Westminster Bank plc. INDEPENDENT EXAMINERS: M J Axford and P Smith CONTACT ADDRESS: 8 Barton Close, Witchford, Ely, Cambs CB6 2HS. CHARITY REGISTRATION NO: 262122 **2.** ## **THE ROTARY CLUB OF ELY BENEVOLENT FUND** ## **TRUSTEES’ REPORT FOR THE YEAR ENDED** ## **30 JUNE 2023 (CONTINUED)** ## **Organisation** The Trustees oversee the application of the income of the Charity in conjunction with the Rotary Club of Ely Club Council. The Club Council is elected annually and in 2022/23 met monthly to conduct the business of the Club. Within the Club are committees with responsibilities for different fund raising and other objectives. The committees are: Community Service and Vocational service Community– charged with organising the annual Aquafest event and the Christmas Collection. The sub-committee recommends to the Club Council grants to beneficiaries, usually of a charitable nature. Vocational– organises careers advice in conjunction with local schools and arranges visits by members to interesting businesses in the area. International and Foundation– International -arranges fund raising events to support overseas causes. Foundation-raises funds in support of the Rotary Foundation which aims to achieve world understanding and peace through local, national and international humanitarian, educational and cultural programmes. General. This year all funds are recorded as general funds and transferred to Foundation or International, unless the fundraising was specific for one cause. One specific donation this year was to the Arthur Rank Hospice Charity by way of a concert by the London Welsh Male Voice Choir at the Cathedral. ## **Review of the Year’s activities** The Club had a very successful year and the attached accounts show that a total of over £26459 (2022 £17,349) was raised at various events and donations £24,446 (2022 £13,782) was donated to charities and good causes in the year. The Trustees regularly receive copies of the monthly Club Council minutes and have the opportunity to comment on any proposed donation or other aspects. The Aquafest Committee is now a joint affair with the Hereward Club and no costs of this have passed through these accounts. The Trustees are satisfied that the objects of the Charity have been met during the year and that the operation and financial results of the Charity are also satisfactory. ## **Public Benefits from the objects and activities** The benefit from the community service activities is to help local charities and individuals, who can justify that the funds will to be expended locally. The Aquafest event gives enjoyment to the people of Ely and its environs and the Christmas Collection brings the spirit of Christmas to all the streets of Ely. The vocational committee helps the members understand the working of companies which they visit and the RYLA award gives a local apprentice the opportunity to learn management skills in a fun way. This year we did not find a suitable candidate. **3. THE ROTARY CLUB OF ELY BENEVOLENT FUND** ## **TRUSTEES’ REPORT FOR THE YEAR ENDED** ## **30 JUNE 2023 (CONTINUED)** The international committee raise funds for overseas events and has the benefit of helping people abroad in less fortunate conditions than our own. It also has the benefit of advising the public who come to the events of the different problems abroad. This year we purchased a Shelter Box for disasters and donated to the Pakistan Appeal. Foundation is Rotary International own charity and again funds are raised for this separately from local or overseas fundraising. The benefit is to enable Rotarians to advance world understanding, goodwill and peace through the implements of health, the support of education and the alleviation of poverty. Most members gift aid funds directly to the Foundation Account at RIBI. This figure is shown as income and payment to Foundation ## **Charities and Risk Management** The committees have considered the risk to the Charity and believe that they have all relevant matters under control and have followed the normal guidance to Charities as given by the Charity Commission. On Behalf of the Trustees ## **DR N Mumford** Date: **4** . ## **INDEPENDENT EXAMINERS REPORT TO THE TRUSTEES OF THE ROTARY CLUB OF ELY BENEVOLENT FUND** We report on the accounts of the Charity for the year ended 30 June 2023 which are set out on pages 5 to 7. ## **Respective Responsibilities of Trustees and Examiner** The Charity’s trustees are responsible for the preparation of the accounts and consider that an audit is not required for this year (under section 144(2)) of the Charities Act 2011 (the Act) and that an independent examination is needed. It is our responsibility to: - Examine the accounts (under section 145 of the Act); - To follow the procedures laid down in the General directions given by the Charity Commission (under section 145(5)(b) of the Act; and - To state whether particular matters have come to my attention. ## **Basis of Independent Examiner’s Report** Our examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a “true and fair view” and the report is limited to those matters set out in the statement below. ## **Independent Examiner’s Statement** In connection with my examination, no matter has come to our attention: - 1. which gives me reasonable cause to believe that in any material respect the trustees have not met the requirements to ensure that; - proper accounting records are kept (in accordance with Section 130 of the Act); - and - accounts are prepared which agree with the accounting records and to comply with the - Accounting requirements of the Act; or 2. to which, in our opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. **M J Axford and P Smith.** Date: |Benevolent Fund - Unrestricted (Com Serv & Voc)
Coop
Income
Source
Amount
Xmas Coll
Aquafest
Box
Misc
Int
1-Jul-22forward
Balance
5280.34
25-Jul-22 BAC
Refund Dictonaries
252.00
252.00
27-Jul-22 Int
Interest
0.17
0.1
8-Aug-22 BAC
R Maxey
50.00
50.00 donaton
31-Aug-22 Int
Interest
0.19
0.1
8-Sep-22 Box
From Co-op Box
21.83
21.83
16-Sep-22 cheque
J Riley
90.00
90.00 donaton
30-Sep-22 Int
Interest
0.38
0.3
3-Oct-22 BAC
Aquafest
1019.80
1019.80
10-Oct-22 BAC
Aquafest
140.50
140.50
20-Oct-22 Box
From Co-op Box
38.76
38.76
24-Oct-22 Bucket
Sale of corms
80.11
80.11 Foundaton
18-Nov-22 Box
From Co-op Box
17.14
17.14
1-Nov-22 Int
Interest
0.69
0.6
30-Nov-22 paypal
Christmas Fair
65.82
65.82 Shop sales
30-Nov-22 Int
Interest
1.24
1.2
9-Dec-22
101293 Christmas Fair
62.40
62.40
9-Dec-22
99999 Rafe
140.00
140.00 rafe
6-Dec-22
101240 Xmas collecton
656.27
656.27
7-Dec-22
101242 Xmas collecton
580.48
580.48
8-Dec-22 paypal
Xmas collecton
11.78
11.78
9-Dec-22
101243 Xmas collecton
659.78
659.78
9-Dec-22
101244 Xmas collecton
643.85
643.85
12-Dec-22
101245 Xmas collecton
665.45
665.45
12-Dec-22
101246 Xmas collecton
609.64
609.64
13-Dec-22
101247 Xmas collecton
474.62
474.62
13-Dec-22 paypal
Xmas collecton
5.45
5.45
14-Dec-22 paypal
Xmas collecton
73.21
73.21
15-Dec-22 paypal
Xmas collecton
4.91
4.91
15-Dec-22
101248 Xmas collecton
536.59
536.59
15-Dec-22
101249 Xmas collecton
548.53
548.53
16-Dec-22
101250 Xmas collecton
611.72
611.72
19-Dec-22
101251 Xmas collecton
751.77
751.77
19-Dec-22
101252 Xmas collecton
723.22
723.22
19-Dec-22 Box
From Co-op Box
30.37
0.00
30.37
19-Dec-22 BAC
Xmas collecton
36.10
36.10
20-Dec-22 paypal
Xmas collecton
4.91
4.91
20-Dec-22
101296 Xmas collecton
811.86
811.86
21-Dec-22 paypal
Xmas collecton
29.45
29.45
20-Dec-22 paypal
Xmas collecton
4.91
4.91
22-Dec-22 Euros
Xmas collecton
40.00
40.00
22-Dec-22
101297 Xmas collecton
522.39
522.39
22-Dec-22 paypal
Xmas collecton
4.91
4.91
22-Dec-22
101298 Xmas collecton
504.35
504.35
23-Dec-22
Xmas collecton
27.50
27.50
28-Dec-22 BAC
Xmas collecton
39.90
39.90
30-Dec-22 Int
Interest
1.40
1.4
7-Jan-23 CT
Charity Trust
69.35
69.35
7-Jan-23 CT
Charity Trust
4.75
4.75
18-Jan-23 Box
From Co-op Box
30.20
30.20
CT
Charity Trust
17.08
17.08
31-Jan-23 Int
Interest
3.16
3.1
23-Feb-23 Box
From Co-op Box
23.00
23.00
6-Feb-23 CT
Charity Trust
5.93
5.93
28-Feb-23 int
Interest
4.23
0.00
4.2
23-Mar-23 Box
From Co-op Box
17.53
17.53
31-Mar-23 Int
Interest
5.21
5.2
6-Apr-23
Fireworks
1000.00
1000.00
24-Apr-23
Amazon
5.00
5.00
30-Apr-23
Interest
4.79
4.7
2-May-23
From Co-op Box
22.45
22.45
3-May-23
From Iitleport
250.00
250.00
31-May-23
Interest
5.97
5.9
19-May-23
Amazon
16.35
16.35
1-Jun-23
From Co-op Box
24.16
24.16
29-Jun-23
From Co-op Box
16.77
16.77
30-Jun-23
Interest
5.81
5.8
30-Jun-23
Soham Staploe
500.00
500.00
Totals
18908.43
9680.66
1160.30
242.21
2511.68
33.2
Balance
18908.43
0.00
6745.24|Opening Balance
Cash
5280.34
7
9
8
9
4
0
6
3
1
9
7
1
4
5280.34
0.00| |---|---| |Outgoings
Date
Reference
1-Jul-22 BAC
24-Aug-22
158
31-Aug-22 BAC
15-Sep-22 BAC
15-Sep-22 BAC
22-Sep-22 BAC
26-Sep-22 BAC
11-Oct-22 BAC
13-Oct-22 BAC
10-Nov-22 BAC
4-Jan
1588
4-Jan
158
11-Jan-23 BAC
11-Jan-23 BAC
11-Jan-23 BAC
11-Jan-23 BAC
11-Jan-23 BAC
11-Jan-23 BAC
11-Jan-23 BAC
11-Jan-23 BAC
9-Feb-23 BAC
11-Jan-23 BAC
9-Feb BAC
9-Mar BAC
10-Mar-23 BAC
15-Mar-23 BAC
28-Mar-23 BAC
6-Apr-23
20-Apr-23 BAC
26-Apr-23 BAC
15-May-23 BAC
24-May-23 BAC
24-May-23
160
9-Jun-23 BAC
BAC
21-Jun-23 BAC
30-Jun-23 BAC
30-Jun-23
Presidents Charity
Cash|Description
Foundaton
6 Erasmus
VCAEC
RIBI Pakistan
NARA
P Smith
Highfelds
Weights for gazebo
Digital Creatons
Prospect Trust
EACH
Digital Creatons
9 Expenses re Xmas collecton
Hereward RC
Inner Wheel
Pos+ability
Ely Rowing Club
Ely Swimming Club
Arthur Rank Hospice
EARTH
Friends of St John's School
Chateris District Guides
Ely Rugby Club
Shelter Box
Bishop Laneys HS
Kids Cancer Trust
Britsh Exploring re Grifths
Fresh Studios
Paid from pety cash now reimb,
Litle Downham Rainbows
District 1070
Adapt Wheelchair
Ely child
1 Raymond Nicolet Trust
Grays
Foundaton
Drinks for Kids Out
4th Dimension
From quiz|Amount
500.0
100.0
100.0
600.0
250.0
30.0
500.0
29.0
100.0
450.0
100.0
-100.0
429.4
186.4
468.3
267.4
744.1
753.5
119.6
221.6
178.1
73.6
174.0
590.0
250.0
500.0
500.0
500.0
100.0
120.0
50.0
500.0
250.0
100.0
1594.0
500.0
33.8
300.0|Donations
0
500.0
0
100.0
0
100.0
0
600.0
0
250.0
0
0
500.0
0
0
0
450.0
0
0
1
1
3
6
1
1
7
6
7
5
1
0
590.0
0
250.0
0
500.0
0
500.0
0
500.0
0
100.0
0
120.0
0
0
500.0
0
250.0
0
100.0
0
0
500.0
0
0
300.0|Xmas expense
Kids Out
RYLA
Misc
0
Donaton ex Big Band
0
0
0
Donaton to Pakistan foods
0
NARA
30.00 collectng corms
0
Donaton to Highfelds Muddy Boots
29.00 Weights
100.00 leafets
0
Prospect Trust
100.00 donaton
0.00
-100.00 should be in club account
429.41
186.41
468.33
267.46
744.11
753.51
119.67
221.66
178.17
73.65
174.01
0
Shelter Box
0
Bike
0
Kids Cancer Trust
0
Grifths
0
Fresh Studios - Ramp
0
Hearing Dogs
0
Litle Downham Rainbows
50.00
0
0
0
1594.00
0
33.80
0
0
3716.39
1677.80
0.00
59.00
9
9| |---|---|---|---|---| |||12163.1|9
6710.0|| |||0.0
60.0|12163.1
0
12163.1
0
0|| |||60.0||| ## **Benevolent** **Balance per Statement** 548.32 **Balance per Statement** 6156.92 6705.24 **Cash in Transit** 500.00 **Unpresented cheques** 100.00 300.00 400.00 6805.24 Total to reconcile **Balance per accounts Community and Foundation 6745.24** Presidents Charity 60.00 **6805.24** 6805.24 0.00 **THE ROTARY CLUB OF ELY BENEVOLENT FUND** **5** ## **RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR TO 30th JUNE 2023** |**Receipts**
Fundraising Activities
Aquafest 2022
Christmas Collection
Raffles
Donations
Donations Kids Out
Duck race
Payments to foundation direct by members
Miscellaneous
Christmas Shop
From Co-op Box
London Welsh Male Voice Choir
Dictionary Refund
Ukraine and Haiti Appeal
Charity Trust
Interest
Transfer from Club Accounts
**Total receipts**
**Payments**
Fundraising Activity Costs
Christmas Collection
Duk Race
Expenses re Haitii Appeal
London Welsh Male Voice Choir
Miscellaneous
Donations inc Kids Out
**Total Payments**
**Net Receipts / (Payments)**
**Transfers between funds**
**Funds at 1st July 2022(2021)**
**Funds to 30th June 2023 (2022)**|**Unrestricted**
**Funds**
**Foundation**
1,160
9,681
140
140
80
1,750
0
0
340
21
128
242
12,431
252
0
0
33
0|**Presidents**
**Total**
**Total**
**Charity**
**2023**
**2022**
1,160
0
9,681
9,749
140
444

220
300
1,750
600
0
68

340
491
60
81
31
128
0
242
0
12,431
2,506
252
0
0
2,294
0
275
33
1
0
590| |---|---|---| ||**25,979**
**420**|**60**
**26,459**
**17,349**| ||429
429
410
0
68
0
162
12,431
12,431
1,373
59
59
0
10,675
1,340
0
12,015
13,782|| ||**23,594**
**1,340**
**0**
**24,934**
**15,795**|| ||**2,385**
**(920)**
**60**
**1,525**
**1,554**
**(420)**
**420**
0
0
4,781
500
0
5,281
3,727|| ||**6,746**
**0**
**60**
**6,806**
**5,281**|| 6 **THE ROTARY CLUB OF ELY BENEVOLENT FUND** ## **DONATIONS -YEAR TO 30th JUNE 2023** |Descripton
Foundaton direct from Members
Polio Plus
Foundaton
Arthur Rank Hospice Charity
Erasmus
VCAEC
Pakistan Appeal
Shelter Box
NARA
Highfelds
Prospect Trust
EACH
Ely Swimming Club
Kids Out
Ely Rowing Club
Poss+ability
To Hereward and Inner Wheel
EARTH
Friends of St John's School
Chateris District Guides
Ely Rugby Club
Bishop Laney's High School
Kids Cancer Trust
Bitsh Explorer re Grifths
Fresh Studio
Dogs for the Hard of Hearing
Litle Downham Rainbows
Adapt Wheelchair
Ely Child
Raymond Nicolet Trust
4th Dimension|**Unrestricted**
**Funds**
120
100
100
600
590
250
500
450
100
753
1678
744
267
655
222
178
74
174
250
500
500
500
100
120
500
250
100
300
10675|**Designated Funds**
**Welsh Choir**
**Foundation**
340
500
500
12431
12431
1340|Presidents
Charity
0|Totals
340
500
500
12551
100
100
600
590
250
500
450
100
753
1678
744
267
655
222
178
74
174
250
500
500
500
100
120
500
250
100
300
0| |---|---|---|---|---| |||||24446| ## **THE ROTARY CLUB OF ELY BENEVOLENT FUND** ## **STATEMENT OF ACCOUNTS** **FOR THE YEAR ENDED** **30 JUNE 2023** **1.** ## **THE ROTARY CLUB OF ELY BENEVOLENT FUND** ## **TRUSTEES’ REPORT FOR THE YEAR ENDED** ## **30 JUNE 2023** The Trustees present their report and accounts for the year ended 30 June 2023 ## **Constitution and Objects** The Charity was established by a Declaration of Trust dated 1[st] November 1970 and registered with the Charity Commission in 1971. The Charity is established to or for the benefit of the poor and needy or to or for the benefit of such other charitable institutions, societies and objects as the club shall in duly constituted meeting from time to time direct. ## **Particulars of the Charity** TRUSTEES Robert Barnes John Dennick Nick Mumford (Chairman) Sue Thompson TREASURER AND CHARITY CONTACT: Richard Tyler PRINCIPAL BANKERS: National Westminster Bank plc. INDEPENDENT EXAMINERS: M J Axford and P Smith CONTACT ADDRESS: 8 Barton Close, Witchford, Ely, Cambs CB6 2HS. CHARITY REGISTRATION NO: 262122 **2.** ## **THE ROTARY CLUB OF ELY BENEVOLENT FUND** ## **TRUSTEES’ REPORT FOR THE YEAR ENDED** ## **30 JUNE 2023 (CONTINUED)** ## **Organisation** The Trustees oversee the application of the income of the Charity in conjunction with the Rotary Club of Ely Club Council. The Club Council is elected annually and in 2022/23 met monthly to conduct the business of the Club. Within the Club are committees with responsibilities for different fund raising and other objectives. The committees are: Community Service and Vocational service Community– charged with organising the annual Aquafest event and the Christmas Collection. The sub-committee recommends to the Club Council grants to beneficiaries, usually of a charitable nature. Vocational– organises careers advice in conjunction with local schools and arranges visits by members to interesting businesses in the area. International and Foundation– International -arranges fund raising events to support overseas causes. Foundation-raises funds in support of the Rotary Foundation which aims to achieve world understanding and peace through local, national and international humanitarian, educational and cultural programmes. General. This year all funds are recorded as general funds and transferred to Foundation or International, unless the fundraising was specific for one cause. One specific donation this year was to the Arthur Rank Hospice Charity by way of a concert by the London Welsh Male Voice Choir at the Cathedral. ## **Review of the Year’s activities** The Club had a very successful year and the attached accounts show that a total of over £26459 (2022 £17,349) was raised at various events and donations £24,446 (2022 £13,782) was donated to charities and good causes in the year. The Trustees regularly receive copies of the monthly Club Council minutes and have the opportunity to comment on any proposed donation or other aspects. The Aquafest Committee is now a joint affair with the Hereward Club and no costs of this have passed through these accounts. The Trustees are satisfied that the objects of the Charity have been met during the year and that the operation and financial results of the Charity are also satisfactory. ## **Public Benefits from the objects and activities** The benefit from the community service activities is to help local charities and individuals, who can justify that the funds will to be expended locally. The Aquafest event gives enjoyment to the people of Ely and its environs and the Christmas Collection brings the spirit of Christmas to all the streets of Ely. The vocational committee helps the members understand the working of companies which they visit and the RYLA award gives a local apprentice the opportunity to learn management skills in a fun way. This year we did not find a suitable candidate. **3. THE ROTARY CLUB OF ELY BENEVOLENT FUND** ## **TRUSTEES’ REPORT FOR THE YEAR ENDED** ## **30 JUNE 2023 (CONTINUED)** The international committee raise funds for overseas events and has the benefit of helping people abroad in less fortunate conditions than our own. It also has the benefit of advising the public who come to the events of the different problems abroad. This year we purchased a Shelter Box for disasters and donated to the Pakistan Appeal. Foundation is Rotary International own charity and again funds are raised for this separately from local or overseas fundraising. The benefit is to enable Rotarians to advance world understanding, goodwill and peace through the implements of health, the support of education and the alleviation of poverty. Most members gift aid funds directly to the Foundation Account at RIBI. This figure is shown as income and payment to Foundation ## **Charities and Risk Management** The committees have considered the risk to the Charity and believe that they have all relevant matters under control and have followed the normal guidance to Charities as given by the Charity Commission. On Behalf of the Trustees ## **DR N Mumford** Date: **4** . ## **INDEPENDENT EXAMINERS REPORT TO THE TRUSTEES OF THE ROTARY CLUB OF ELY BENEVOLENT FUND** We report on the accounts of the Charity for the year ended 30 June 2023 which are set out on pages 5 to 7. ## **Respective Responsibilities of Trustees and Examiner** The Charity’s trustees are responsible for the preparation of the accounts and consider that an audit is not required for this year (under section 144(2)) of the Charities Act 2011 (the Act) and that an independent examination is needed. It is our responsibility to: - Examine the accounts (under section 145 of the Act); - To follow the procedures laid down in the General directions given by the Charity Commission (under section 145(5)(b) of the Act; and - To state whether particular matters have come to my attention. ## **Basis of Independent Examiner’s Report** Our examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a “true and fair view” and the report is limited to those matters set out in the statement below. ## **Independent Examiner’s Statement** In connection with my examination, no matter has come to our attention: - 1. which gives me reasonable cause to believe that in any material respect the trustees have not met the requirements to ensure that; - proper accounting records are kept (in accordance with Section 130 of the Act); - and - accounts are prepared which agree with the accounting records and to comply with the - Accounting requirements of the Act; or 2. to which, in our opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. **M J Axford and P Smith.** Date: