Trustees' Annual Report for the period
Period start date Period end date 01 04 2023 31 03 2024
From
To
Section A Reference and administration details
Charity name
South Green & District War Memorial Fund
Other names charity is known by Registered charity number (if any) 261084
South Green Memorial Hall
Charity's principal address South Green Memorial Hall Southend Road, South Green Billericay, Essex Postcode CM11 2PR
Names of the charity trustees who manage the charity
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Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|
|---|---|---|---|---|---|
| Joan Miles | Project Manager And Chairman |
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| Sue Moore | Secretary | ||||
| Brin McPherson | BookingSec | ||||
| Ruth Beams | |||||
| Keith Willingham | Treasurer | ||||
| Louise Baker | BookingSec | ||||
| Claire Brooks | |||||
| Doreen Gazzard | |||||
| Christine Abbey | |||||
| WendyStokoe | |||||
| Paul Kay | |||||
| Names of the trustees for the charity, if any, (for example, any custodian trustees) | |||||
| Name | Dates acted if not for whole year | ||||
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Names and addresses of advisers (Optional information)
Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information)
Section B Structure, governance and management
Description of the charity’s trusts
Type of governing document (eg. trust deed, constitution)[Constitution] How the charity is constituted (eg. trust, association, company)[Trust] Trustee selection methods (eg. appointed by, elected by)[Elected by local inhabitants at the A.G.M]
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
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policies and procedures adopted for the induction and None
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training of trustees;
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the charity’s organisational structure and any wider network with which the charity Management Committee works;
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relationship with any related Member of R.C.C.E
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parties;
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trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
The hall is to be hired out to local groups and organisations for the purpose of physical, recreational, social and educational benefit
Summary of the objects of the charity set out in its governing document
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The hall has regular bookings with Pre-School, Brownies and Rainbows. We also have Karate club, Ladybirds Song Group, Short Mat Bowls, The Woman’s Institute, The Essex Orchid Club, Kung Fu, Yoga
Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
The Great Burstead and South Green Village Council meet at the hall.
We are the local Polling Station
We are the local refuge centre
We offer bookings for family celebrations
We have opening for any local club /activity
Additional details of objectives and activities (Optional information)
You may choose to include further statements, where relevant, about:
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policy on grantmaking;
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policy programme related investment;
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contribution made by volunteers.
We do not offer grants
We have no investments
All our committee members are volunteers
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Section D Achievements and performance
We have continued to maintain a high level of maintenance to the Summary of the main building including lighting plumbing and decor achievements of the charity during the year
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Section E Financial review
Brief statement of the We endeavour to retain 1/3[rd] of our annual rental income to cover any charity’s policy on reserves emergencies
Details of any funds materially None in deficit
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
Income is from hire of the hall
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how expenditure has Our expenditure is used for the maintenance and upkeep of the building
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supported the key objectives and equipment
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of the charity;
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investment policy and Not applicable – no investments objectives including any ethical investment policy adopted.
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s)
Full name(s) Joan Miles Keith Willingham Position (eg Secretary, Chair, Treasurer etc) Chairman Date
March 2012
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Charity Name No (if any)
South Green & District War Memorial Fund 261084
Receipts and payments accounts CC16a
For the period Period start date Period end date
To
from 01.04.23 31.03.24
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Hall bookings 26,370 - - 26,370 17,185
Grants - - - 1,816
Donations - 4,888 - 4,888 2,034
Insurance claim - - - -
- - - - -
- - - - -
Sub total (Gross income for
4,888 - 31,258 21,035
AR) [ 26,370 ]
A2 Asset and investment
sales, (see table).
- - -
Bank interest 790 - - 790 97
Sub total 790 - - 790 97
Total receipts 27,159 4,888 - 32,047 21,132
A3 Payments
Rates, insurance and utilities 4,726 - - 4,726 4,172
Repairs and maintenance 4,462 4,888 - 9,350 4,175
Central heating - - - -
Roof repairs - - - -
Kitchen works and appliances - - - -
Cleaning and refuse 8,455 - - 8,455 8,510
Telephone and stationery 686 - - 686 752
Professional and licence fees 991 - - 991 510
Diamond Jubilee - - - -
Sundry expenses - - - -
Website costs 371 - - 371 1,448
Depreciation - - - -
Sub total [ 19,692 ] 4,888 - 24,580 19,568
A4 Asset and investment
purchases, (see table)
- - - - -
Fixtures & Fittings - - - - -
Sub total [ - ] - - - -
Total payments [ 19,692 ] 4,888 - 24,580 19,568
Net of receipts/(payments) 7,467 - - 7,467 1,565
A5 Transfers between funds - - - -
A6 Cash funds last year end 71,708 - - 71,708 70,143
Cash funds this year end 79,175 - - 79,175 71,708
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Section B Statement of assets and liabilities at the end of the period
| Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B3 Investment assets B4 Assets retained for the charity’s own use B5 Liabilities |
Details Barclays Current Account Barclays Base Rate Reward Account Total cash funds (agree balances with receipts and payments account(s)) Details Details Details Details Accruals Signature |
Unrestricted funds Restricted funds to nearest £ to nearest £ 5,599 - 73,576 - - 79,175 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - Fund to which asset belongs Cost (optional) - - - - Fund to which asset belongs Cost (optional) - - - - Fund to which liability relates Amount due (optional) Unrestricted 432 - - - Print Name |
Endowment funds to nearest £ - - - |
|---|---|---|---|
| - OK |
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| Endowment funds to nearest £ - - - - Current value (optional) - - - - Current value (optional) - - - - When due (optional) Date of approval |