ISLE OF WIGHT NATURAL HISTORY AND ARCHAEOLOGICAL SOCIETY YEAR ENDED 31 DECEMBER 2021 Charity Registration number 260747
The Isle of Wight Natural History and Archaeological Society, Unit 16, Prospect Business Centre, Prospect Road, Cowes, Isle of Wight, PO31 7AD is registered with the Charity Commissioners and constituted by a trust deed.
The Charity is administered by a council, comprising: President: Mr Matthew Chatfield Secretary: Dr Colin Pope Treasurer: Mr Nigel Locke
Other members: Mr Jim Baldwin, Dr David Biggs, Mr Paul Bingham, Mrs Jo Bingham, Mr Al Blenkinsop, Mr David Bone, Mrs Selena Bone, Mr David Fairlamb Mrs Toni Goodley, Miss Jacqueline Hart, Mrs Helen Jackson, Mrs Jane Martin, Mrs Margaret Nelmes, Dr Anthony Roberts, Mr Anthony Smith Mr Dave Trevan and Mrs Hazel Trevan.
New council members are elected at the Annual General Meeting.
The objects of the Charity are to promote, for the benefit of the public, the study of natural history, geology and archaeology especially in relation to the Isle of Wight and to promote the preservation of all objects of special archaeological and geological interest.
The ongoing Covid-19 restrictions have affected both our indoor and outdoor meetings. However, some field trips have taken place within the Government guidelines. The AGM was postponed on two occasions but was finally held in August. Some Council Meetings had to be held over Zoom.
We have taken on the responsibility for recording all appropriate records on the MapMate database for the Isle of Wight Council. The overall aim is to provide a central point of contact for information required to further scientific study.
A visual records section has been setup so that digital photographs of natural history, archaeology and geology of the Isle of Wight may be recorded with the provinenance and stored for future reference.
We have a wide range of natural history, history, geological and archaeological books which we encourage our members to borrow.
President 19.1.2022
ISLE OF WIGHT NATURAL HISTORY AND ARCHAEOLOGICAL SOCIETY YEAR ENDED 31 DECEMBER 2021
Charity Registration number 260747
INDEPENDENT EXAMINERS REPORT TO THE COUNCIL
I report to the trustees on my examination of the accounts of the Isle of Wight Natural History and Archaeological Society (the Society) for the year ended 31st December 2021.
RESPONSIBILITIES AND BASIS OF REPORT
As the charity trustees of the Society you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect on my examination of the Society's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
INDEPENDENT EXAMINER'S STATEMENT
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1 accounting records were not kept in respect of the Society as required by section 130 of the Act; or
2 the accounts do not accord with those records; or
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed:
Name: Carol A Gandy
Address:
Date: 2.2.2022
ISLE OF WIGHT NATURAL HISTORY AND ARCHAEOLOGICAL SOCIETY YEAR ENDED 31 DECEMBER 2021 Charity Registration num 260747
RECEIPTS AND PAYMENTSACCOUNTS
| Un RECEIPTS AND PAYMENTS Notes RECEIPTS Donations Legacies 4 Subscriptions including tax refund Sale of Publications iWatchWildlife 6 Archaeological projects Centenary Celebrations Sundry Write off creditor no longer required Investment income Total receipts PAYMENTS Cost of the Proceedings Cost of IW Birds Headquarters running costs incl utilities Subscriptions to other societies Depreciation Archaeological projects Recording project iWatchWildlife 6 Centenary celebrations General management costs Other costs 5 Total payments Net of receipts/(payments) Cash funds last year end Cash funds this year end |
2021 restricted esignated Total Un Funds Funds £ £ £ 30,000 30,000 10,562 10,562 17 17 5,360 5,360 17 17 10,596 35,360 45,956 3,164 3,164 1,064 1,064 5,192 5,192 80 80 25 25 64 64 4,388 4,388 2,502 2,502 947 947 2,856 2,856 13,303 6,979 20,282 -2,707 28,381 25,674 9,805 132,890 142,695 7,098 161,271 168,369 |
2020 restricted esignated Total Funds Funds £ £ £ 128 140 10,821 10,821 28 28 13,514 13,514 1,000 1,000 72 72 415 415 |
2020 restricted esignated Total Funds Funds £ £ £ 128 140 10,821 10,821 28 28 13,514 13,514 1,000 1,000 72 72 415 415 |
|---|---|---|---|
| 11,392 14,586 25,990 |
|||
| 2,998 2,150 5,356 30 121 50 6,216 1,388 419 3,900 |
|||
| 22,628 | |||
| 3,362 139,333 142,695 |
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ISLE OF WIGHT NATURAL HISTORY AND ARCHAEOLOGICAL SOCIETY YEAR ENDED DECEMBER 2021 Charity Registration number
260747
STATEMENT OF ASSETS AND LIABILITIES AT THE END OF THE PERIOD
Funds reconciliation
| Un Cash at Bank 31.12.2020 Surplus/(deficit) for year Cash at Bank 31.12.2021 |
restricted esignated Total Total Funds Funds 2021 2,021 2021 2020 £ £ £ £ 9805 132890 142695 132890 -2707 28381 25674 9805 |
|---|---|
| 7098 161271 168369 142695 |
Bank Balances
| Bank Deposit Account | 135432 | ||
|---|---|---|---|
| Bank Current Account | 32937 | ||
| 168369 | 142695 | ||
| Assets retained for the charity's own use (note only) | |||
| Equipment at cost | 14641 | 14641 | |
| Liabilities (Designated Funds) (note only) | |||
| Balance due to iWatchWildlife | 6106 | 5134 | |
| Signed by one Council Members on behalf of the Council | |||
| Signature | Print Name | Date of Approval | |
| C.R Pope | 10.3.2022 |
NOTES TO THE ACCOUNTS
1 Accounting policies
General
The 2021 accounts are prepared under the Receipts and Payments basis as laid down by the Charity Commissioners and meet the requirements for a charity of our size.
Depreciation
Depreciation was previously provided whereby assets were written off over four year on a straight line basis . Depreciation is not in point for a receipts and payments statement.
2 Council members expenses
Council members may have a second role as section or group leader in the Society
No Council members have received reimbursement for expenses in their role as Council member although they may have received reimbursement of expenses as group leaders for activities as such .
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ISLE OF WIGHT NATURAL HISTORY AND ARCHAEOLOGICAL SOCIETY YEAR ENDED 31 DECEMBER 2021 Charity Registration number 260747
3 Designated funds
It is the Society's policy to allocate receipts of an ad hoc nature such as legacies or one off specific grants to Designated Funds.
The capital will be kept intact until such time as Council identify any suitable application of the funds. Such applications may be of an income or capital nature.
The income from the capital will be added to unrestricted funds and used for the benefit of the Society as a whole.
4 Donations and legacy
During 2021 a legacy of £30,000 was received from Sam Knill Jones.
| 5 Other costs Printing and stationery costs Information and Computer related Library Section leaders' expenses Hall hire Sundries |
2021 2020 1,671 1,956 1107 1488 78 69 53 334 |
|---|---|
| 2,856 3,900 |
6 iWatchWildlife
A new project commenced in 2020 and is funded by the Isle of Wight Area of Outstanding Natural Beauty( IWAONB) and Isle of Wight Records Centre (IWLRC)
3