## **ISLE OF WIGHT NATURAL HISTORY AND ARCHAEOLOGICAL SOCIETY YEAR ENDED 31 DECEMBER 2021 Charity Registration number 260747**
The Isle of Wight Natural History and Archaeological Society, Unit 16, Prospect Business Centre, Prospect Road, Cowes, Isle of Wight, PO31 7AD is registered with the Charity Commissioners and constituted by a trust deed.
The Charity is administered by a council, comprising: President: Mr Matthew Chatfield Secretary: Dr Colin Pope Treasurer: Mr Nigel Locke
Other members: Mr Jim Baldwin, Dr David Biggs, Mr Paul Bingham, Mrs Jo Bingham, Mr Al Blenkinsop, Mr David Bone, Mrs Selena Bone, Mr David Fairlamb Mrs Toni Goodley, Miss Jacqueline Hart, Mrs Helen Jackson, Mrs Jane Martin, Mrs Margaret Nelmes, Dr Anthony Roberts, Mr Anthony Smith Mr Dave Trevan and Mrs Hazel Trevan.
New council members are elected at the Annual General Meeting.
The objects of the Charity are to promote, for the benefit of the public, the study of natural history, geology and archaeology especially in relation to the Isle of Wight and to promote the preservation of all objects of special archaeological and geological interest.
The ongoing Covid-19 restrictions have affected both our indoor and outdoor meetings. However, some field trips have taken place within the Government guidelines. The AGM was postponed on two occasions but was finally held in August. Some Council Meetings had to be held over Zoom.
We have taken on the responsibility for recording all appropriate records on the MapMate database for the Isle of Wight Council. The overall aim is to provide a central point of contact for information required to further scientific study.
A visual records section has been setup so that digital photographs of natural history, archaeology and geology of the Isle of Wight may be recorded with the provinenance and stored for future reference.
We have a wide range of natural history, history, geological and archaeological books which we encourage our members to borrow.
President 19.1.2022
**ISLE OF WIGHT NATURAL HISTORY AND ARCHAEOLOGICAL SOCIETY YEAR ENDED 31 DECEMBER 2021**
**Charity Registration number 260747**
## **INDEPENDENT EXAMINERS REPORT TO THE COUNCIL**
I report to the trustees on my examination of the accounts of the Isle of Wight Natural History and Archaeological Society (the Society) for the year ended 31st December 2021.
## **RESPONSIBILITIES AND BASIS OF REPORT**
As the charity trustees of the Society you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect on my examination of the Society's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **INDEPENDENT EXAMINER'S STATEMENT**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1 accounting records were not kept in respect of the Society as required by section 130 of the Act; or
2 the accounts do not accord with those records; or
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
## **Signed:**
**Name:** Carol A Gandy
## **Address:**
**Date:** 2.2.2022
## **ISLE OF WIGHT NATURAL HISTORY AND ARCHAEOLOGICAL SOCIETY YEAR ENDED 31 DECEMBER 2021 Charity Registration num 260747**
## **RECEIPTS AND PAYMENTSACCOUNTS**
|**Un**
**RECEIPTS AND PAYMENTS**
**Notes**
**RECEIPTS**
Donations
Legacies
4
Subscriptions including tax refund
Sale of Publications
iWatchWildlife
6
Archaeological projects
Centenary Celebrations
Sundry
Write off creditor no longer required
Investment income
**Total receipts**
**PAYMENTS**
Cost of the Proceedings
Cost of IW Birds
Headquarters running costs incl utilities
Subscriptions to other societies
Depreciation
Archaeological projects
Recording project
iWatchWildlife
6
Centenary celebrations
General management costs
Other costs
5
**Total payments**
**Net of receipts/(payments)**
**Cash funds last year end**
**Cash funds this year end**|**2021**
**restricted esignated**
**Total**
**_Un_**
**Funds**
**Funds**
**£**
**£**
**£**
30,000
30,000
10,562
10,562
17
17
5,360
5,360
17
17
10,596
35,360
45,956
3,164
3,164
1,064
1,064
5,192
5,192
80
80
25
25
64
64
4,388
4,388
2,502
2,502
947
947
2,856
2,856
13,303
6,979
20,282
-2,707
28,381
25,674
9,805
132,890
142,695
7,098
161,271
168,369|**_2020_**
**_restricted esignated_**
**_Total_**
**_Funds_**
**_Funds_**
**_£_**
**_£_**
**_£_**
128
140
10,821
10,821
28
28
13,514
13,514
1,000
1,000
72
72
415
415|**_2020_**
**_restricted esignated_**
**_Total_**
**_Funds_**
**_Funds_**
**_£_**
**_£_**
**_£_**
128
140
10,821
10,821
28
28
13,514
13,514
1,000
1,000
72
72
415
415|
|---|---|---|---|
|||11,392
14,586
25,990||
||||2,998
2,150
5,356
30
121
50
6,216
1,388
419
3,900|
||||22,628|
||||3,362
139,333
142,695|
1
**ISLE OF WIGHT NATURAL HISTORY AND ARCHAEOLOGICAL SOCIETY YEAR ENDED DECEMBER 2021 Charity Registration number**
**260747**
## **STATEMENT OF ASSETS AND LIABILITIES AT THE END OF THE PERIOD**
## **Funds reconciliation**
|**Un**
Cash at Bank
31.12.2020
Surplus/(deficit) for year
Cash at Bank
31.12.2021|**restricted esignated**
**Total**
**_Total_**
**Funds**
**Funds**
**2021**
**2,021**
**2021**
**_2020_**
**£**
**£**
**£**
**_£_**
9805
132890
142695
132890
-2707
28381
25674
9805|
|---|---|
||7098
161271
168369
142695|
## **Bank Balances**
|Bank Deposit Account||135432||
|---|---|---|---|
|Bank Current Account||32937||
|||168369|142695|
|**Assets retained for the charity's own use (note only)**||||
|Equipment at cost||14641|14641|
|**Liabilities (Designated Funds) (note only)**||||
|Balance due to iWatchWildlife||6106|5134|
|**Signed by one Council Members on behalf of the Council**||||
|Signature|Print Name||Date of Approval|
||C.R Pope||10.3.2022|
## **NOTES TO THE ACCOUNTS**
## **1 Accounting policies**
## _**General**_
The 2021 accounts are prepared under the Receipts and Payments basis as laid down by the Charity Commissioners and meet the requirements for a charity of our size.
## _**Depreciation**_
Depreciation was previously provided whereby assets were written off over four year on a straight line basis . Depreciation is not in point for a receipts and payments statement.
## **2 Council members expenses**
Council members may have a second role as section or group leader in the Society
No Council members have received reimbursement for expenses in their role as Council member although they may have received reimbursement of expenses as group leaders for activities as such .
**2**
## **ISLE OF WIGHT NATURAL HISTORY AND ARCHAEOLOGICAL SOCIETY YEAR ENDED 31 DECEMBER 2021 Charity Registration number 260747**
## **3 Designated funds**
It is the Society's policy to allocate receipts of an ad hoc nature such as legacies or one off specific grants to Designated Funds.
The capital will be kept intact until such time as Council identify any suitable application of the funds. Such applications may be of an income or capital nature.
The income from the capital will be added to unrestricted funds and used for the benefit of the Society as a whole.
## **4 Donations and legacy**
During 2021 a legacy of £30,000 was received from Sam Knill Jones.
|**5 Other costs**
Printing and stationery costs
Information and Computer related
Library
Section leaders' expenses
Hall hire
Sundries|**2021**
**_2020_**
1,671
_1,956_
1107
1488
78
69
53
334|
|---|---|
||2,856
3,900|
## **6 iWatchWildlife**
A new project commenced in 2020 and is funded by the Isle of Wight Area of Outstanding Natural Beauty( IWAONB) and Isle of Wight Records Centre (IWLRC)
**3**