PORT ISAAC VILLAGE HALL Registered Charity No. 259406 Management Committee Annual Report April 1 St 2024-March 31 St 2025 Secretary to the Trustees: Denise Littlechild Calenia, 3 Trewetha Lane, Port Isaac, Cornwall PL29 3RN Tel: 07814 462164 Email: info@portisaacvillagehall.co.uk Names of Management Committee ArKly Penny- Chairman Martyn Dingle - Vice-chaiman Denise Littlechild - Treasurer. Secretary & Bookings Secretary Clare Jon - Minutes Secretary Cheryl Webster - Events Manager Sharon Battersby David Lindsay Jackie Lindsay Andrew Newland Annie Philp Custodian Trustees: St Endellion Parish Council Bank: HSBC Bank 12 Molesworth street Wadebridge Cornwall PL27 7DB Examiner of accounts: Mary Hopkins
Govemance Port Isaac Village Hall was established as a Charity in 1969, Charity Commission scheme, amended September 1 St 2004. The Hall was built as the Ternperan Hall in 1895. The Parish Council of St Endellion are the Custodian Trustees of the Charity with the elected Committ* of Management are the Managing Trustees of the Charity. Objectlves of the Charfty The object of the Charity is tfE provision and Maintenan of a Village Hall for the use of the inhabitants of the Parish of St Endellion witkK)Ut disb'nction of political, religious or other opinions, including use for meets"ngs, lectures and dasses and other forms of recreats'on and leisure time occupats'on, with the object of improving the conditions of life for those in the parish. Committee of Managomonl The Charity Commission document governs the appointment of trustees and the management of the charity. Up to 12 elected members can be annually elected to the Management Committee plus 1 representative member trom any regular users of the Hall - these Representative Members have no vob.ng rights. All members. whether elected or representative. must be full-time residents in the Parlsh of St Endellion. Elected members are appointed at the Annual General MeetiThJ. Voluntoor8 The Village Hall Management Committee is made up ents'rely of volunteers from our local community. The Management Committee ar8 also reliant on a small group of local residents who volunteer their time and their skills to provide additional support as and when required. Meetlngs The committee holds 11 meetings during the year. plus any addrtional meetings when required. Hlrlng Agroomont Use of the Village Hall is subject to a Hiring Agreement Nvhich must be signed by Hirer when booking. The Hiring Agreement and Conditions of Hire identity the respective responsibilities of each paty to the agreement. The Hall has a Premises LinCe to sell alcoho5 and hold theatrical performances, stK)w films, live and recorded music and perf0rrnan of dance. The Hall also has a PPLTrRS Music Licence for live and recorded music and a TV Licen for usage of telewsion on the premises. We have now also got an MPLC LinCe (Motion Picture kn'censing Company) that give us the
right under copyright law to publicly perform certain broadcast television, streaming. downloads or DVDIBlu-rays in the Hall. Insurance The Village Hall has a Commercial Combined Insurance policy with Ecclesiastical Insuran office plc Vas Ansvar Insurance. Bulldlng188ues Volunteers from the Committee carry out regular maintenance checks. The mains electrical installation is checked by a qualified engineer every 5 years. Fire fighting appliances are inspected annually under contract with the supplier. Oil fired central heating is maintained regularly. Prlnclpal Aciivltlo8 In the Hall The Hall is home for a variety of activities including Stay & Play Group (pre-school), Gulls slnging group, weekly Community Café and associated Soup & Sweet Lunches and other social activities, Art Talks, the Drekkly Theatre Company for village pantomime and the Port Isaac Rowing Club for meetings and fundraising events. In addition the Hall is available for hire for private functions including children's parties. wedding receptions, funeral teas, wllage social functions and fundraising events. Fundlng Strategy Port Isaac Village Hall is self-funded through revenue generated from hall hire and from various fundraising events held throughout the year. We actr'vely apply for grants when funding is required for specific capital related projects for the development of the Hall and its facilities. Res8rvg5 Pollcy Port Isaac Village Hall aims to keep a £2500 contingency fund for emergency expenses. All other surplus income is put towards the upkeep and improvements of our Hall. Manag8m8ni Commltt86 & Volunte8r8 Conirlbutlon Management costs are kept to a minimum through the use of the Management Committee and volunteers for regular maintenance of the hall. On average 30 hours of Management Committeelvolunteer time are given each week to cover bookings management and maintenance. In addition, Management Committee members give approximately 50 hours a month for meetings and 500 hours per annum in organising and running fundraising events. 2023-2024 Achlevements The Management Committee work hard to make the Hall attractive to potential users and a measure of their success is the range of users and hall occupancy. This financial year has been another year of great achievement. Three members of the committee, plus a volunteer, organised the Port Isaac Shanty Festival that was a huge
Sucss. All of the committee volunteered over the Shanty Festr'val weekend and the event was based at the Port Isaac Playing Field, in the Hall and at various venues around the iSlage. Fundraising and work for the event began in the previous financial year and at the end of the event it had raised £22,290.12 for the hall. This money went tovRrds the complete redecoration of the inside of the hall, remedial roof Yrk, the resiting and setting up of our new oil tank purchased in the previous financial year, a garden makeover and new gates Our Community Café, which was a project set up for the older members of our community, continues to thrive along with regular lunches during eight months of the year. During this financial year this was again supported by the CcFop's Community FurKI and is a vrtal and much-loved part of our vtllage community. A full breakdown of the income and expendittire for the Charity can be found in the attached annual accounts summary. Declaratlon Signed on behalf of the charitys trustees Signatures Full names rKly Penny Denise Littlechild Position Chairman TreasurerBecretary Ll-O% lu- Date..
PORT ISAAC VILLAGE HALL Registered Charity No. 259406
| Receipts and Payments Accounts for the period from 1 April 2024 to 31 March 2025 | Receipts and Payments Accounts for the period from 1 April 2024 to 31 March 2025 | Receipts and Payments Accounts for the period from 1 April 2024 to 31 March 2025 | Receipts and Payments Accounts for the period from 1 April 2024 to 31 March 2025 | Receipts and Payments Accounts for the period from 1 April 2024 to 31 March 2025 | ||
|---|---|---|---|---|---|---|
| including Statement of Assets and Liabilities as at 31 March 2025 | ||||||
| Unrestricted funds | Restricted funds: | Total funds | ||||
| RECEIPTS | ||||||
| Donations | 2,986 | 2,986 | ||||
| Shanty Festival April 2024 | 29,809 | 29,809 | ||||
| Bar | 8,829 | 8,829 | ||||
| Hall Hire | 5,471 | 5,471 | ||||
| Wedding Package | 400 | 400 | ||||
| Hall cleaning fee | 74 | 74 | ||||
| PICC | 68 | 68 | ||||
| Charities Trust | 36 | 36 | ||||
| Give As You Live | 34 | 34 | ||||
| Community Cafe | 2,067 | 2,067 | ||||
| Fundraising | 612 | 612 | ||||
| Electric meter receipts | 319 | 319 | ||||
| Oil meter receipts | 357 | 357 | ||||
| Refundable deposits | 660 | 660 | ||||
| Calendar sales | 673 | 673 | ||||
| Bank interest | 379 | 379 | ||||
| Total receipts | £52,772 | £0 | £52,772 | |||
| PAYMENTS | ||||||
| Shanty Festival April 2024 | 14,177 | 14,177 | ||||
| Extension roof & decorating | 10,746 | 10,746 | ||||
| Bar | 6,146 | 6,146 | ||||
| Maintenance/improvements | 3,501 | 3,501 | ||||
| Panto ticket transfer (Hall Hire) | 194 | 194 | ||||
| Housekeeping expenses | 3,116 | 3,116 | ||||
| PICC | 439 | 439 | ||||
| Rubbish removal | 1,085 | 1,085 | ||||
| Electricity | 1,319 | 1,319 | ||||
| Heating | 549 | 549 | ||||
| Insurance | 1,719 | 1,719 | ||||
| Lift maintenance & repair | 1,538 | 1,538 | ||||
| Phone/Broadband | 1,205 | 1,205 | ||||
| Fire regulations | 129 | 129 | ||||
| Water charges | 561 | 561 | ||||
| Community Cafe | 1,675 | 1,675 | ||||
| Garden including makeover | 4,834 | 4,834 | ||||
| Bank charges | 102 | 102 | ||||
| PPL/PRS | 339 | 339 | ||||
| Music licences | 392 | 392 | ||||
| TV licence | 170 | 170 |
1
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INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF PORT ISAAC VILLAGE HALL Registered Charity No. 259 I report to the trustees on my eminatIon of the accounts of Port l&w Village Hall (the Trust) for the year ended 31 March 2025. Re5ponslblllll8s and basls of report As the charity trustees of the Tfust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 {'the Act,). I report In resp8Ct of my examination of the Trus1¥ a¢¢ounls carried out und8r section 145 of the 2011 Act and in carying out my examination I have follow8d all th8 applicabl8 Directions given by the Charity Commission under tIOn 145(5llb) of the Act. Independent oxamlneV8 ststomt I have completed my examlnatlon. I confirm that no material matters have come to my attention in Connection wfth th8 examlnation grving me cause to believe that in any material respect: 1. accounting records were not k6Pt in r8sp8Ct of the Trust as wulred by sectK)n 130 of the Act; or 2. the accounts do not acCd wlth those records. I hav8 no conc8ms and have come across 0th8r matters in Connection with the examination to which attention should be drawn in thi8 report In ord8r to enable a prop8r und81Standlng of the accounts to be reached. Slgned: N8m8: Mary Hopklns Retlred Chartered Accountant Address.. Hlgher Moon, Tlnlag61 Terrace, Port Isaac PL29 3SE