PORT ISAAC VILLAGE HALL
Registered Charity No. 259406
Management Committee Annual Report
April 1 St 2024-March 31 St 2025
Secretary to the Trustees:
Denise Littlechild
Calenia, 3 Trewetha Lane, Port Isaac, Cornwall PL29 3RN
Tel: 07814 462164 Email: info@portisaacvillagehall.co.uk
Names of Management Committee
ArKly Penny- Chairman
Martyn Dingle - Vice-chaiman
Denise Littlechild - Treasurer. Secretary & Bookings Secretary
Clare Jon - Minutes Secretary
Cheryl Webster - Events Manager
Sharon Battersby
David Lindsay
Jackie Lindsay
Andrew Newland
Annie Philp
Custodian Trustees: St Endellion Parish Council
Bank: HSBC Bank
12 Molesworth street
Wadebridge
Cornwall PL27 7DB
Examiner of accounts: Mary Hopkins

Govemance
Port Isaac Village Hall was established as a Charity in 1969, Charity Commission scheme,
amended September 1 St 2004.
The Hall was built as the Ternperan￿ Hall in 1895. The Parish Council of St Endellion are the
Custodian Trustees of the Charity with the elected Committ* of Management are the
Managing Trustees of the Charity.
Objectlves of the Charfty
The object of the Charity is tfE provision and Maintenan￿ of a Village Hall for the use of the
inhabitants of the Parish of St Endellion witkK)Ut disb'nction of political, religious or other
opinions, including use for meets"ngs, lectures and dasses and other forms of recreats'on and
leisure time occupats'on, with the object of improving the conditions of life for those in the
parish.
Committee of Managomonl
The Charity Commission document governs the appointment of trustees and the
management of the charity. Up to 12 elected members can be annually elected to the
Management Committee plus 1 representative member trom any regular users of the Hall -
these Representative Members have no vob.ng rights. All members. whether elected or
representative. must be full-time residents in the Parlsh of St Endellion.
Elected members are appointed at the Annual General MeetiThJ.
Voluntoor8
The Village Hall Management Committee is made up ents'rely of volunteers from our local
community. The Management Committee ar8 also reliant on a small group of local residents
who volunteer their time and their skills to provide additional support as and when required.
Meetlngs
The committee holds 11 meetings during the year. plus any addrtional meetings when
required.
Hlrlng Agroomont
Use of the Village Hall is subject to a Hiring Agreement Nvhich must be signed by Hirer
when booking. The Hiring Agreement and Conditions of Hire identity the respective
responsibilities of each paty to the agreement.
The Hall has a Premises Li￿nCe to sell alcoho5 and hold theatrical performances, stK)w films,
live and recorded music and perf0rrnan￿ of dance. The Hall also has a PPLTrRS Music
Licence for live and recorded music and a TV Licen￿ for usage of telewsion on the premises.
We have now also got an MPLC Li￿nCe (Motion Picture kn'censing Company) that give us the

right under copyright law to publicly perform certain broadcast television, streaming.
downloads or DVDIBlu-rays in the Hall.
Insurance
The Village Hall has a Commercial Combined Insurance policy with Ecclesiastical Insuran
office plc Vas Ansvar Insurance.
Bulldlng188ues
Volunteers from the Committee carry out regular maintenance checks.
The mains electrical installation is checked by a qualified engineer every 5 years.
Fire fighting appliances are inspected annually under contract with the supplier.
Oil fired central heating is maintained regularly.
Prlnclpal Aciivltlo8 In the Hall
The Hall is home for a variety of activities including Stay & Play Group (pre-school), Gulls
slnging group, weekly Community Café and associated Soup & Sweet Lunches and other
social activities, Art Talks, the Drekkly Theatre Company for village pantomime and the Port
Isaac Rowing Club for meetings and fundraising events.
In addition the Hall is available for hire for private functions including children's parties.
wedding receptions, funeral teas, wllage social functions and fundraising events.
Fundlng Strategy
Port Isaac Village Hall is self-funded through revenue generated from hall hire and from various
fundraising events held throughout the year. We actr'vely apply for grants when funding is
required for specific capital related projects for the development of the Hall and its facilities.
Res8rvg5 Pollcy
Port Isaac Village Hall aims to keep a £2500 contingency fund for emergency expenses. All
other surplus income is put towards the upkeep and improvements of our Hall.
Manag8m8ni Commltt86 & Volunte8r8 Conirlbutlon
Management costs are kept to a minimum through the use of the Management Committee
and volunteers for regular maintenance of the hall. On average 30 hours of Management
Committeelvolunteer time are given each week to cover bookings management and
maintenance. In addition, Management Committee members give approximately 50 hours a
month for meetings and 500 hours per annum in organising and running fundraising events.
2023-2024 Achlevements
The Management Committee work hard to make the Hall attractive to potential users and a
measure of their success is the range of users and hall occupancy.
This financial year has been another year of great achievement. Three members of the
committee, plus a volunteer, organised the Port Isaac Shanty Festival that was a huge

Suc￿ss. All of the committee volunteered over the Shanty Festr'val weekend and the event
was based at the Port Isaac Playing Field, in the Hall and at various venues around the
iSlage. Fundraising and work for the event began in the previous financial year and at the end
of the event it had raised £22,290.12 for the hall.
This money went tovRrds the complete redecoration of the inside of the hall, remedial roof
Y￿rk, the resiting and setting up of our new oil tank purchased in the previous financial year,
a garden makeover and new gates
Our Community Café, which was a project set up for the older members of our community,
continues to thrive along with regular lunches during eight months of the year. During this
financial year this was again supported by the CcFop's Community FurKI and is a vrtal and
much-loved part of our vtllage community.
A full breakdown of the income and expendittire for the Charity can be found in the attached
annual accounts summary.
Declaratlon
Signed on behalf of the charitys trustees
Signatures
Full names
rKly Penny
Denise Littlechild
Position
Chairman
TreasurerBecretary
Ll-O% lu-
Date..

**PORT ISAAC VILLAGE HALL Registered Charity No. 259406** 

|**Receipts and Payments Accounts for the period from 1 April 2024 to 31 March 2025**|**Receipts and Payments Accounts for the period from 1 April 2024 to 31 March 2025**|**Receipts and Payments Accounts for the period from 1 April 2024 to 31 March 2025**|**Receipts and Payments Accounts for the period from 1 April 2024 to 31 March 2025**|**Receipts and Payments Accounts for the period from 1 April 2024 to 31 March 2025**|||
|---|---|---|---|---|---|---|
|**including Statement of Assets and Liabilities as at 31 March 2025**|||||||
||||||||
||**Unrestricted funds**|**Restricted funds:**||||**Total funds**|
||||||||
||||||||
||||||||
|**RECEIPTS**|||||||
||||||||
|Donations|2,986|||||2,986|
|Shanty Festival April 2024|29,809|||||29,809|
|Bar|8,829|||||8,829|
|Hall Hire|5,471|||||5,471|
|Wedding Package|400|||||400|
|Hall cleaning fee|74|||||74|
|PICC|68|||||68|
|Charities Trust|36|||||36|
|Give As You Live|34|||||34|
|Community Cafe|2,067|||||2,067|
|Fundraising|612|||||612|
|Electric meter receipts|319|||||319|
|Oil meter receipts|357|||||357|
|Refundable deposits|660|||||660|
|Calendar sales|673|||||673|
|Bank interest|379|||||379|
||||||||
|**Total receipts**|**£52,772**|**£0**||||**£52,772**|
||||||||
|**PAYMENTS**|||||||
||||||||
|Shanty Festival April 2024|14,177|||||14,177|
|Extension roof & decorating|10,746|||||10,746|
|Bar|6,146|||||6,146|
|Maintenance/improvements|3,501|||||3,501|
|Panto ticket transfer (Hall Hire)|194|||||194|
|Housekeeping expenses|3,116|||||3,116|
|PICC|439|||||439|
|Rubbish removal|1,085|||||1,085|
|Electricity|1,319|||||1,319|
|Heating|549|||||549|
|Insurance|1,719|||||1,719|
|Lift maintenance & repair|1,538|||||1,538|
|Phone/Broadband|1,205|||||1,205|
|Fire regulations|129|||||129|
|Water charges|561|||||561|
|Community Cafe|1,675|||||1,675|
|Garden including makeover|4,834|||||4,834|
|Bank charges|102|||||102|
|PPL/PRS|339|||||339|
|Music licences|392|||||392|
|TV licence|170|||||170|



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INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF PORT ISAAC VILLAGE HALL
Registered Charity No. 259
I report to the trustees on my e￿￿minatIon of the accounts of Port l&w Village Hall (the Trust) for
the year ended 31 March 2025.
Re5ponslblllll8s and basls of report
As the charity trustees of the Tfust you are responsible for the preparation of the accounts in
accordance with the requirements of the Charities Act 2011 {'the Act,).
I report In resp8Ct of my examination of the Trus1¥ a¢¢ounls carried out und8r section 145 of the
2011 Act and in carying out my examination I have follow8d all th8 applicabl8 Directions given by
the Charity Commission under ￿tIOn 145(5llb) of the Act.
Independent oxamlneV8 ststom￿t
I have completed my examlnatlon. I confirm that no material matters have come to my attention in
Connection wfth th8 examlnation grving me cause to believe that in any material respect:
1. accounting records were not k6Pt in r8sp8Ct of the Trust as wulred by sectK)n 130 of the Act;
or
2. the accounts do not acC￿d wlth those records.
I hav8 no conc8ms and have come across 0th8r matters in Connection with the examination to
which attention should be drawn in thi8 report In ord8r to enable a prop8r und81Standlng of the
accounts to be reached.
Slgned:
N8m8: Mary Hopklns
Retlred Chartered Accountant
Address.. Hlgher Moon, Tlnlag61 Terrace, Port Isaac PL29 3SE