Please sign and return 10 accountants HENLEY AMATEUR OPERATIC & DIiAMATIC SOCIETY TRU5TEES' REPORT ANO FINANCIALSTATEMENTS FOR THE
HENLfYWTEUR OPERATIC & ORAMAT 114DEX TOTHE FINANCIAL 5TATEMENT5 THE YEAR ENDED31 MAY Z025 Page General InlofThation Annual Report of the Trustees 24 Independent Examinetrs Report Statemeni of Finarhcial Artivhtie5 Statement ol Financial PoSitn Notes to the Fhnancial Statements 8-13
HENLEY AMATEUR OPERA( & IIRAMATICSOCIETY FINAIICIAL STATEME14TS FOR THE YEAR ENDE031 MAY 2025 GENERAL INFORMAYION HOLOING TRUSTEES.. Mrs N C Diamond J C Luker (resigned November 20241 Mr5 A Burfey Ilrom November 20241 Mi55 S A Moon Ifrom November 20241 PR£SIOENT.' mon William5 MANAGEMENT COMMIEE.. (VRU5TEES OF THE CHARITYI Jake T.Willett Julie HvntinEton Mrs l E Smrth Samantha Riley Villars FCA Ann Jenki ex Stsunton Hugh Legh Chair Iresigned November 20241 Chair Ifrom November 20241 Secretary Membership secretary Trea5uref Vi¢e-Chair Ifiom Novembei 2024 INDEPENOENT EXAMINER: N M STrwth BFP. ACA. cfA Villars Hayward LLP Chartered Accountants, Registered AuditNs a1 Chanered Tax thisers Bostoll Hw5e HenWon.Tha RG9 IDY REGISTERED CHARITY NO: 259404 PIIINCIPAL OFFICE= o Mrs J E Smiih 13 Sin8ers Close HenEey-ortrThames RG9 IHD BANKERS.. 8arclay5 BaThk pl leicester LE87 28B CCiA Inve51vnent managernt Limiied COIF Charity Fund5 85 Queen Virtotiè StTeet London ÉC4V4tt Page I
HENLEY AMATEUR OPERATIC & DRAMATIC ANNUAL REPORT OF THE TRUSTEES R TH NDED I MAY 2025 The Trustees present iheir report with the financial statements of the Charr(y for the year ended 31 May 2029. Reference and Administration Information This information is pro¥e on paEe l_ Stiucture Governance and Man emert Goveinirtg D¢Kumenr The society 15 a registeied charity- The tharity's initial trust d¢xument wès arnended on the 13 September 1995. and this sets out the obieciives. consiituiion. membefship. subsCriptns, election. managemeni and productions procedure5. A new updated Constitution was approved at an EGM called for that purpose on 23 May 2011. Method5 oIRerruiting (1hdAwt1ng New Tnistees Under the governin8 amended irust document. the seciKJn relatin8 to the Trusiees deremiines that- lil up to four Holding Trustees shall be appointed by the Chairman and Cornmiitee presently in office.. lill the TIu5tees of the Chaity Ithe ManagemÈnt Ccrmtnitteel shall be appointed anUallY by the Membefs of the Society aE the Annual General Meetin& and the maximum number includin8 Officer5 shall not exceed 14. Risk Monogement Major risks to which the charity is exposed havÈ been idÈntTfied. The Trustees gulaV assess production budget controls and the financial risks associaied wilh any major expenditure for refurbishment and repair of property. Ob"etts and Activtties forthe Public Benefft The objects of the Society afe.. to further the OperaiK and Oramaiic Art5. and io assist, by making donations. such chariiable institutions as the 5(Kkety shall from time to time decide. The society seeks to fullil its objertives by staRing a variety of shows in which many amateurs and volunteers are involved. thus encLwra¥ing a variety of people into actsng. The socieiy a150 unisertakes fundraising ventures both to support the Product$ undertaken and to obtain mney to pass to miscellaneous charitable causes. The members at the AGM determine the charitable causes and the amounts to be donated. The activities amll management of the affaiT5 property of the Society ljy the Tru5tee5 shall be reviewed anllually by the cornmittee and a report subtnitted to Ihe Members of the Society at Ihe Annual General Meeting. SeCt)n 4 of the Charilies Aci 201112r re(4uires the charity trusiees to tomply with their duty to have due regard 10 the public benefit guidance published by rhe Charily CommissTon in exercisin8 theif powers or dutie5. The trv51ee5 confirm that thty have referTEd to thi5 8uKlanre when reV1Th8 the or8anl5atio'S aims and objectwes and in planning fvture activitie5. Membership of the society is open ro all members of ihe community %*th an annual subscription of £IS. Acting mernbers pay an aLlditional fee for any pr(Kluctn5 in whKh they are cast. Audition5 are open to 311 and larger productions are normalty staged ai the Kenton Theatre, HenleYn-Thames. with tickers available io all from the theatre box tsffi¢e_ other S0(bety activit$ and sMalr productions take place in the HAODS studio adjoinin8 the Kenion Theatre. Page 2
HENLEY AMATEVR OPERATIC & DRAMATIC SOCIETY ANNUAL REPORT OF THE TRUSTEES CONTINUED FOR THE YEAR ENDEO 31 MAY 2025 Achievernent5 and Pertormance DuriTh8 the pasr year the society put on in the Stud) a picKIKiion of Woyiek and the annual dinfjer theatre which this year was Keeping Up Appearanies_ In addition. two produciions were staged in the Kenton Theatre Hawspfay, which was very successful. and Grease whith had similir cost5 but lower iKet sales and vJas less succe55ful linancially a5 a result_ Inan¢ial Rev Sludio LettinRs continued at a similar 1 at the new raies and outstandin8 rental arrears wefe reduced, leadin to a smaller loss on running the Studio thisyeai. Produrtion fees paid by the casts are ftow included wth basic annual subscriptxsns which has reduced the inco previously attributed to individual th)w5. and £onse4uenily a net1055 15 shown on production5. Grants have been receNed fvorn the k>cal authoriiies towards Èxpenditure on repaiTS and Improved lightine in the Studio. a proportic of whith income has l)een carrd fOard as the work was not all completed at the end of the financial yeat. Plan51ar the Future In the current year the productions in the Kenton Theatre will be We Will Rock You and Footloose, while the dinner theatre will as vsual take place in the Stud. early in 2026. stsiemwt ofTrusttes' Re$ 5ibilities The Trustees are required by ihe Charities A(1 2011 to prepare financial staternents for each financial year. which give a true and fair view of the chanvs hnancial aciNifies during the year and of its financial posit at the end of the year. In preparing those financkil statements. the trustee5 are required to.. to 5elert suitable (0tIng polic and then applythem ¢$1$tentty- make judgements and estimate5 that are reasonable and prudeni." state whether applicable accountin8 Standards and siatements of recommended practice have been fc41owed subject io any departUfe5 d15closed and explained in the fiTrancial statements." and prepare the financial statements on the 8thn8 concern ba515 uThbEs5 It inappropriate to presume that the charity will continue to operate. The Trusiees are responsit4e for keepin8 proper xcounting record5 which disclose with reasonable accuracy at any time the financial position of the charily and enable them to ensure that the financial statetnetits comply with the Charities Act 2011. They are also responsible foT safeguardin8 the assets of the charity and hence for taking reasonable Steps for the preVentn and detertn tsf fraud and other irregularities. Page 3
HENLÉY AMATEUR OPERATIC & DKAMATIC SOCIUY ANNUAL REPORT OF THÉ TRUSTEES CONnNUED FOR YHE YEAR ENDED 31 MAY 2025 Reser¥es Pol 11 15 the policy of the Char where p055ible to maintain unrestre fund5 01 o IEvel which allow5 advance expenditufe lor each prc4Juction prr to the receipt of tk*1 sales and the day-to-day administration e05t5 and charitable donations which may frotn tirne to lime be agreed by the Tru5tees_ Inde ndent Examiner The Trustees Intend to ask the existing independent examinei to urtdertake the independent examination of the Charity in the followin8 year. On behalf of the Board of Tru5tees- (HOdIng Trusteel Signed.. Oate". 2025 8 R Villars FCA (Trèasyrerl Pa8e 4
RA DIiAMATI EPENOENT E MINER. REPOBTT HENLEY AMATEUR OPERATIC TtrIE TRUSTEES MATIC IETY I report on the finanoal 5taiements of the Trust for rhe year ended 31 May 2025 which are set out on pages six to thirteen. Re5p¢rti R¢sportgbditl¢s of Trnstees and Examiners The charitrfs irustees are responsible for the preParatn of the financial statemenES. The charity's trustees consider that an audit is not required for this year under section 144121 of the CharitiE5 Art 2011 (the 2011 Actl and that an independent examinatM)n is needed. It is my osponsJility to.. examine the financial 5131ements under section 145 of the 2011 t." to fdlow the procedures laid down in the fjeneral Direttions gr¥en by the Charity Commissn under Section 145ISllbl of the 2011 Act, and io siaie whether particular matiers have come io my aitention. Basls of Independent Examlnerfs Report My exarnination was caified tyjt in accordance with the General Directions given by the Charity Comffli55ion. AD exarnination include5 a review ol the accounting record5 kept by the tharily and a comp3rL%on of the financial statements presented wth those records. It also indudes con51deratton of any unusual item5 or dixlosures in the financial statements, and seeking explanations from you as trustees toncerning any such mattels. The procedures undertaken do not provide all the IdenCe ihai would t required in an audit. and consequently no opin is given as to whether the fbTh4ncial stètemen15 present a -true and fair view" and the report is limited to those matters set out in the statement bdow. Independenl EKarninerf5 5taternent IrTr tonnection with ffly examinatTr. ry) fflattef ha5 come io my attentK)n'. which gives me ieasonable cause to believe thai in material respett the requiremenis.. to keep accoJnEing reuwds in accordance with section 130 of the 2011 Act: and to piepare finantial staternents whKh at£oid wilh the accounting records and EO comply with the c¢¢)unttn8 reouiiements of the 2011 Aci have not been met.. or to which. in my opinion. attentiw should be drawn in order to enable a proper understandin8 of the rinan(ial statements to be reached. N M Smiih BFP. ACA CtA Villars Hayward ILP Chartered Accountènts. Registered Audf(or5 and Chartered Tax Advisers BostoTh Nouse Henley-on-Thames RG9 IDY Date". Page S
HENLEY AMATEUR OPERATIC AND DRAMATIC SOCI STATEME14T OF FINANCIALAmTI INCWDING INCOME & EXPE14DITURE A UN FOR THE YEAR ENDED JI MAY 2025 Total Fwnds Total Funds 2024 General Fund Studlo Fund Notes Income and en<k)wments Irom: Donation5 and subscriptlons Charitsble artiwties Chaiitable acti¥fitses- prior perlod OthertradinE aCtNities Fund Raising & Social Events Studio InvestmÈnts 5.130 5.130 50.880 1,169 14,555 147 4.158 12.688 469 4,158 12.688 469 5,538 12,388 502 Totsl 73.32S 73.325 34.299 Expenditure on: RaisinR fvnds Fund Ra15ing & Social Events Studio I24 11.324 1.824 14.216 2.317 16.IZ2 2.892 Charltable Artivitie5'. Theairital Produitions Adrninistrative expenses 52.066 3.645 52.066 3.645 10.384 3.471 Total 168.8591 12.8921 171.7511 132.2941 Net incomellexp¢ndilurel 4.466 12.8921 1.574 2.005 Transfers between funds 12.8921 2B92 Nel PAovement In lunds 1574 1.574 2,005 ReconciliatSon ol Funds Totsl fund5 brou8ht forward 10.984 127.829 138.813 136008 Total funds carried forward 12.558 127.829 140,387 I38.8L3 Page 6
HENLEY AMATEUR OPERATIC AND DRAMATIC STATEMENT F FIPIAN iposmoN asai JI MAY2025 Notes 2025 2024 Fixed asset5 leasehold Land & Buildings Studio Equipment io io iii.iis 1,136 114,027 1.514 Totgl Fffxed gssets 112.251 115,541 Curr t I55ets Debtors Prepayrnents- Future Produttions PrÈpayment5- Others Cash at 8ank ar In Hand 4.857 1.277 i.lso 32.6SO 8,254 860 1.0 18.317 rotolCuffentoss¢ts 39.934 28,431 Creditors." Amounts Falling due within one year Creditors ar*d accruals li 111.7981 15,1591 Net¢vrTeftt055etS 28.136 23,272 Totsl net a$sets 140.387 138.813 Funds Oft ¢h•rfty". UNRESTRicfED FUNDS General Fund Studio Fund 12.558 127.829 10.984 127,829 13 Total ¢h•rlty lunds 140.387 138,813 Approved by the &)ardof Trustee5 on 2025 and si8d on r(s behalf bv Signed.. . IHoldin8 Trusieel Signed.. B R Villar5 FCA Page 7
ENLEY AMATEUR OPERATIC ANO DRAMATIC SOCIErY NOTES TO THE FINANCIAL5TATEMÉP4TS FOR TrIE YÉAR ENDED 31 MAY 2025 AccwntiD¢ Poknris lal 8a5is oIA¢countynE The financial statements have been prepared under the hIsriCal cost nventIOn in accordance with Accountin8 and Reponin8 by ChariEies". Statemeni of Recommended Practice applicable to Iharities pfeparifiK their actount5 Ifi acioidance with the Financial Reporting S¢andard applicable in the UK and Republic ol Ireland IFRS 102I-ICharitie5 IRp IFRS 10211. Henley Amateur Operatic and Dramatic Society meets ihe dehniiion of a publsc benefit entity under FRS 102. Ibl Fund Accounting Unrestricted funds The general fund is available for use at the disCtion of trvstees in fvrtherance of the general objettives of ihe charity. The Desigllated StudKb Fund is an unre5trKted fund oriBinalty created by the trustees Irom donations for the construciion of the buildin8 and sin¢e au8rnented by trallsfers from the General Fund. Irl Incorne RecOlI10n Policie5 Items of income are recognised and inclvded in thÈ Statement ol Financial Aciivilies when all the lollowinB Criteria are mei.. The Charity has entitlement to the funds,. Any performance conditions attached to the itemlsl of income have been met or a fulw withi the control tJf the Charity: There 15 sufficient certainty that the receipt of the InMe is COnde(ed probable. and The amount be measufed lIab. Income tax recoverable on inieresi received is recognised on the date the income is received. Idl IncomÉng Resour5 All ificomin8 resources other ihaTr 5vb5Ctiptions are includEd in the statement of Financial activilie5 when the charity is entitled to the income and the amount can be guaniilied with reasonable accuracy. The following specific policies are applied to partvIor categories of income.. Voluntary income is received by way of SubscriptnS and donations. Subscription income is credited to Ihe siaternent of hnancial a(tiwtie5 in the perd when it 15 received. No adjustment is made in respect of subscriptions outstandin8 t)1 CeIved in advance. DonatKns are included in the statement of financial aui¥ities when receivable. Investment income is credired io income when receivable. Incoming resources fvom chaittable activities are accounted for in the per when the production lakes place. Income ts deferred when admission fees are received in advance of the performances io whsch they relate. Page 8
HENLEY AMATEUR OPEKATIC AND OILAMATIC SOCIETY TtsTOT FINANCIAL STATEMENTS CONTINUED FOR ThE YEAR E14DEO 31 MAY 2025 It) Wlesour¢ts expefidtd Liabilities are recognised as expenditure as sot)n as thefe is a legal or tonstrurtive obligation ¢omrnitting the charity to that expenditure. it is probable that a transfer of econofflic benefits will be required in Settment and the amount of theobli8ai•)n can be measured reltsabty. Expenditure is re£o8nised an accrua15 basis and inckndE5 VAT. which cbnnot be recovered, and ss reported as part of the expenditure to whKh it relates.. Costs of £eneratiThg fvTrJs comprise the costs a5SO(iated with attrarting voluntsry income and the COSts of fundraisin8. Char7table aclNitie5 include the expenditure incurred in mounting theatrical productions du¥ing the year and amtyJnts thjnated to other chariiies as agreed by members at the AGM. IQ Tanilble FIMed Assets and Depreciation Fixed èsseis are stated at C05t le$5 a((umulated depreciation. The c0515 of rninor additions are not capitali5ed. Depreciaiion is provided at the folloMn8 annual rates in order to write off each asset over its estimated useful llle. Leasehojd Lind Studio building Studio equipmeni over 50 years 25% on the reducing balance No depreciation is deemed necessary by ihe injstees (H) lÈasehold land as it is considered thar its residual value is higher than cost. The terrn of the lease was 999 years from 24 August 1982. Related rtY iransarti¢)ns and trustees. rernuneration No trusree receNed any remunerati(Fn as twstee5 dvTin8 the year12024- £Nill. The 51udio cleaning charges of 6,13412024- £6,148) were pa to a company owned by a Trustee- S Riley. YaAation The charity is exempt from Corporaiiofi Tax on its tharitable actNIts_ Donations & SubKription5 General Fund Studio Fund 2025 2024 Subscriptions and produciion fees Donaiions 5.130 5.130 669 500 5,130 5.130 1.169 Note.. In previous periods production lees have been included undei income for individual productions. Page 9
XENLEY AMATEUR OPERATIC ANDORAMATIC SOCIETY NOTESTO THE F114ANaAI STATEME14TS TINUED R THEY R ENDED MAY 2025 Net IncomellExp¢ndit¥rel 5. Fund Rais1 & Social E¥ents Fwith Expenses 2025 2024 Fund Raisi Wardrobe Hire & $4 Private Production IAviaiorl 8ar Sales Proceeds of Raffles 130 250 3.208 570 130 150 1,484 $70 130 11.7241 1.484 Total Fund It4iSing 4.158 11,8241 2.334 1,614 6. The Sknbdig General Fund Studlo FurKI ZOZ5 2024 Income Reni/Hirir%s Equipment hire Grants 11,128 11.128 60 i.scrf) 12,373 15 12.688 12,688 12.388 enditure Cleaning Repair5 & Renewa15 Insurance Electricity Gas and Water SOOC Rates Sundrie5 lincluding rvbbish carare} Depreciation of Equipment Oepreciation of Siudio Buddin8 6.134 731 i.iio 1.712 6.134 731 I,iio 1.712 6,383 970 2.214 434 138 1.696 505 2,892 104 104 1,155 378 2,892 1.155 378 2,892 IIL324 12.8921 114,2161 116,1221 Nel 1p15/(D2fI(tt 1.364 12.8921 11,5281 11,8281 Page 10
HENLEY AMATEUR OPERATIC AND DRAMATIC SOCIETY FINAN TA NTIN ED FOR TIIE YEAR ENDEO 31 MAY2025 7. Studio Produttions Exdudi Bar Studio KeepinE Up Woyzeh Appearances Hary>ray Theatre Grease Tot Incorne Ticket sales Spmsorship 5.0.O.C Grani for &811in8 864 11.070 22.194 15.013 355 5( 49.141 1.239 864 11.0 23.0?8 15.868 50,880 Expenditure Thearre rent Theatre commission recharge Royalties scores and scripis Sound and li8hlin8 Musi£ and orchestra WardrobÈ5 and rnake up Scenery affid props Programrrbes Caterin8 SuTrdry Fees.. Director Musical thrector Choreographv &gner *intin8 and publicity 3.816 631 4,8 7.416 1,457 9.661 754 2.750 4.1 2,010 11.194 1.141 6,537 311 7fA) 1,5fX 826 4,261 754 2,79) 820 530 5.112 510 510 3.340 1.364 5.3 450 116 562 136 6,537 45 311 7CO 750 750 750 317 317 1.318 65 393 374 8.138 21.388 22,154 52,066 surp5110¢11(ff¢> 478 2.932 16,2861 11,1861 8. Investhient Income 2025 20Z4 Oerived from.. Inierest DeFM)Sbt FLYbd 502 9. AthIn5rative ex 20Z5 2024 Administration aTrd Sundries Svb5criptions. Licences & Insurances Independent Examiner's Fees Website Cosis 591 1,206 IN8 591 800 1,777 303 3.645 3.471 Pa8e 11
HENLEY AMATELIR OPERATICANO DILAMATIC SOCIETY NOTES TO THE FINANCIAL STATEM NTS CONTINUED FOR THE YEAII ENDEO 31 MAY 201 10. Tan ible Fixed Asset leasehold Land and Buildings Studio f quipment Totals C05T At l June 2024 Addit5/{01SpOs•j irb year 155.365 23,607 178.972 At 31 May 2025 155.365 23,607 178,972 DEPRECIATION At l June 2024 Chae for the year 41.358 2.892 22.(fJ3 378 63.451 3.270 At 31 May 2025 44.250 22.471 66.721 NET BOOK VAL At 31 May 2025 111.115 1,136 Il2,251 At 31 May 2024 114.027 1,514 115,541 All of the above asset5 are used in the fvrtherance of the Chariws objert5. 11. crlitorS and Accruals 2025 2024 Creditors Accruals 9.492 2,250 11.798 5.159 Page 12
HENLEY AMATEUROPERATIC AND ATIC SOCIETY NOTE5 T07HE FINANCIALSTATEMENT NTINUED FOR THE YEAR ENDED 31 MAY 2 12. Anal 15 01 Nel As5et5 Liabililie5 Ufftresirid Funds i)esi¥nated Fund General Fund 5ttKIio Fund Total Tangible Fixed Assets Cash at Bank and in Hand Oebtors and prepayments Creditors and Accruals Interfund indebtedness 1,136 22.650 7.284 111.7981 16.7141 111.115 io.c IL2,251 32,650 7,284 111,7981 6.714 salae olfvndszt JI May 2025 12,558 127.829 140,387 13. Funds Transfers between Funds At 31 Mav 2025 2024 Irwme Expenditwe Unrestri¢ted Funds General Funds Desi8n3ted Funds Studio Fund JO.984 73.325 168.8591 12.8921 12.558 J27.829 12.8921 2.892 127.829 138.813 73,325 171.7511 140.387 Page 13