Please sign and return 10 accountants HENLEY AMATEUR OPERATIC & DIiAMATIC SOCIETY TRU5TEES' REPORT ANO FINANCIALSTATEMENTS FOR THE HENLfYWTEUR OPERATIC & ORAMAT 114DEX TOTHE FINANCIAL 5TATEMENT5 THE YEAR ENDED31 MAY Z025 Page General InlofThation Annual Report of the Trustees 24 Independent Examinetrs Report Statemeni of Finarhcial Artivhtie5 Statement ol Financial PoSit￿n Notes to the Fhnancial Statements 8-13 HENLEY AMATEUR OPERA￿( & IIRAMATICSOCIETY FINAIICIAL STATEME14TS FOR THE YEAR ENDE031 MAY 2025 GENERAL INFORMAYION HOLOING TRUSTEES.. Mrs N C Diamond J C Luker (resigned November 20241 Mr5 A Burfey Ilrom November 20241 Mi55 S A Moon Ifrom November 20241 PR£SIOENT.' mon William5 MANAGEMENT COMMI￿EE.. (VRU5TEES OF THE CHARITYI Jake T.Willett Julie HvntinEton Mrs l E Smrth Samantha Riley Villars FCA Ann Jenki ex Stsunton Hugh Legh Chair Iresigned November 20241 Chair Ifrom November 20241 Secretary Membership secretary Trea5uref Vi¢e-Chair Ifiom Novembei 2024 INDEPENOENT EXAMINER: N M STrwth BFP. ACA. cfA Villars Hayward LLP Chartered Accountants, Registered AuditNs a￿1 Chanered Tax thisers Bostoll Hw5e HenWon.Tha RG9 IDY REGISTERED CHARITY NO: 259404 PIIINCIPAL OFFICE= o Mrs J E Smiih 13 Sin8ers Close HenEey-ortrThames RG9 IHD BANKERS.. 8arclay5 BaThk pl leicester LE87 28B CCiA Inve51vnent manager￿nt Limiied COIF Charity Fund5 85 Queen Virtotiè StTeet London ÉC4V4tt Page I HENLEY AMATEUR OPERATIC & DRAMATIC ANNUAL REPORT OF THE TRUSTEES R TH NDED I MAY 2025 The Trustees present iheir report with the financial statements of the Charr(y for the year ended 31 May 2029. Reference and Administration Information This information is pro¥￿e￿ on paEe l_ Stiucture Governance and Man emert Goveinirtg D¢Kumenr The society 15 a registeied charity- The tharity's initial trust d¢xument wès arnended on the 13 September 1995. and this sets out the obieciives. consiituiion. membefship. subsCript￿ns, election. managemeni and productions procedure5. A new updated Constitution was approved at an EGM called for that purpose on 23 May 2011. Method5 oIRerruiting (1hdAw￿￿t1ng New Tnistees Under the governin8 amended irust document. the seciKJn relatin8 to the Trusiees deremiines that- lil up to four Holding Trustees shall be appointed by the Chairman and Cornmiitee presently in office.. lill the TIu5tees of the Chaity Ithe ManagemÈnt Ccrmtnitteel shall be appointed an￿UallY by the Membefs of the Society aE the Annual General Meetin& and the maximum number includin8 Officer5 shall not exceed 14. Risk Monogement Major risks to which the charity is exposed havÈ been idÈntTfied. The Trustees ￿gula￿V assess production budget controls and the financial risks associaied wilh any major expenditure for refurbishment and repair of property. Ob"etts and Activtties forthe Public Benefft The objects of the Society afe.. to further the OperaiK and Oramaiic Art5. and io assist, by making donations. such chariiable institutions as the 5(Kkety shall from time to time decide. The society seeks to fullil its objertives by staRing a variety of shows in which many amateurs and volunteers are involved. thus encLwra¥ing a variety of people into actsng. The socieiy a150 unisertakes fundraising ventures both to support the Product￿￿$ undertaken and to obtain mney to pass to miscellaneous charitable causes. The members at the AGM determine the charitable causes and the amounts to be donated. The activities amll management of the affaiT5 property of the Society ljy the Tru5tee5 shall be reviewed anllually by the cornmittee and a report subtnitted to Ihe Members of the Society at Ihe Annual General Meeting. SeCt￿)n 4 of the Charilies Aci 201112r￿ re(4uires the charity trusiees to tomply with their duty to have due regard 10 the public benefit guidance published by rhe Charily CommissTon in exercisin8 theif powers or dutie5. The trv51ee5 confirm that thty have referTEd to thi5 8uKlanre when reV￿1Th8 the or8anl5atio￿'S aims and objectwes and in planning fvture activitie5. Membership of the society is open ro all members of ihe community %*th an annual subscription of £IS. Acting mernbers pay an aLlditional fee for any pr(Kluct￿n5 in whKh they are cast. Audition5 are open to 311 and larger productions are normalty staged ai the Kenton Theatre, HenleY￿n-Thames. with tickers available io all from the theatre box tsffi¢e_ other S0(bety activit￿$ and sMal￿r productions take place in the HAODS studio adjoinin8 the Kenion Theatre. Page 2 HENLEY AMATEVR OPERATIC & DRAMATIC SOCIETY ANNUAL REPORT OF THE TRUSTEES CONTINUED FOR THE YEAR ENDEO 31 MAY 2025 Achievernent5 and Pertormance DuriTh8 the pasr year the society put on in the Stud￿) a picKIKiion of Woyiek and the annual dinfjer theatre which this year was Keeping Up Appearanies_ In addition. two produciions were staged in the Kenton Theatre Hawspfay, which was very successful. and Grease whith had similir cost5 but lower iK*et sales and vJas less succe55ful linancially a5 a result_ Inan¢ial Rev Sludio LettinRs continued at a similar ￿1 at the new raies and outstandin8 rental arrears wefe reduced, leadin to a smaller loss on running the Studio thisyeai. Produrtion fees paid by the casts are ftow included wth basic annual subscriptxsns which has reduced the inco previously attributed to individual th)w5. and £onse4uenily a net1055 15 shown on production5. Grants have been receNed fvorn the k>cal authoriiies towards Èxpenditure on repaiTS and Improved lightine in the Studio. a proportic￿ of whith income has l)een carr*d fO￿ard as the work was not all completed at the end of the financial yeat. Plan51ar the Future In the current year the productions in the Kenton Theatre will be We Will Rock You and Footloose, while the dinner theatre will as vsual take place in the Stud￿. early in 2026. stsiemwt ofTrusttes' Re$ 5ibilities The Trustees are required by ihe Charities A(1 2011 to prepare financial staternents for each financial year. which give a true and fair view of the chanvs hnancial aciNifies during the year and of its financial posit￿￿ at the end of the year. In preparing those financkil statements. the trustee5 are required to.. to 5elert suitable ￿(0￿￿tIng polic￿ and then applythem ¢￿$1$tentty- make judgements and estimate5 that are reasonable and prudeni." state whether applicable accountin8 Standards and siatements of recommended practice have been fc41owed subject io any departUfe5 d15closed and explained in the fiTrancial statements." and prepare the financial statements on the 8thn8 concern ba515 uThbEs5 It ￿ inappropriate to presume that the charity will continue to operate. The Trusiees are responsit4e for keepin8 proper xcounting record5 which disclose with reasonable accuracy at any time the financial position of the charily and enable them to ensure that the financial statetnetits comply with the Charities Act 2011. They are also responsible foT safeguardin8 the assets of the charity and hence for taking reasonable Steps for the preVent￿n and detert￿n tsf fraud and other irregularities. Page 3 HENLÉY AMATEUR OPERATIC & DKAMATIC SOCIUY ANNUAL REPORT OF THÉ TRUSTEES CONnNUED FOR YHE YEAR ENDED 31 MAY 2025 Reser¥es Pol 11 15 the policy of the Char￿ where p055ible to maintain unrestr￿e￿ fund5 01 o IEvel which allow5 advance expenditufe lor each prc4Juction pr￿r to the receipt of t￿k*1 sales and the day-to-day administration e05t5 and charitable donations which may frotn tirne to lime be agreed by the Tru5tees_ Inde ndent Examiner The Trustees Intend to ask the existing independent examinei to urtdertake the independent examination of the Charity in the followin8 year. On behalf of the Board of Tru5tees- (HO￿dIng Trusteel Signed.. Oate". 2025 8 R Villars FCA (Trèasyrerl Pa8e 4 RA DIiAMATI EPENOENT E MINER. REPOBTT HENLEY AMATEUR OPERATIC TtrIE TRUSTEES MATIC IETY I report on the finanoal 5taiements of the Trust for rhe year ended 31 May 2025 which are set out on pages six to thirteen. Re5p¢rti￿ R¢sportgbditl¢s of Trnstees and Examiners The charitrfs irustees are responsible for the preParat￿n of the financial statemenES. The charity's trustees consider that an audit is not required for this year under section 144121 of the CharitiE5 Art 2011 (the 2011 Actl and that an independent examinatM)n is needed. It is my ospons*Jility to.. examine the financial 5131ements under section 145 of the 2011 ￿t." to fdlow the procedures laid down in the fjeneral Direttions gr¥en by the Charity Commiss￿n under Section 145ISllbl of the 2011 Act, and io siaie whether particular matiers have come io my aitention. Basls of Independent Examlnerfs Report My exarnination was caified tyjt in accordance with the General Directions given by the Charity Comffli55ion. AD exarnination include5 a review ol the accounting record5 kept by the tharily and a comp3rL%on of the financial statements presented wth those records. It also indudes con51deratton of any unusual item5 or dixlosures in the financial statements, and seeking explanations from you as trustees toncerning any such mattels. The procedures undertaken do not provide all the ￿IdenCe ihai would t* required in an audit. and consequently no opin￿￿ is given as to whether the fbTh4ncial stètemen15 present a -true and fair view" and the report is limited to those matters set out in the statement bdow. Independenl EKarninerf5 5taternent IrTr tonnection with ffly examinat￿Tr. ry) fflattef ha5 come io my attentK)n'. which gives me ieasonable cause to believe thai in material respett the requiremenis.. to keep accoJnEing reuwds in accordance with section 130 of the 2011 Act: and to piepare finantial staternents whKh at£oid wilh the accounting records and EO comply with the c¢¢)unttn8 reouiiements of the 2011 Aci have not been met.. or to which. in my opinion. attentiw should be drawn in order to enable a proper understandin8 of the rinan(ial statements to be reached. N M Smiih BFP. ACA CtA Villars Hayward ILP Chartered Accountènts. Registered Audf(or5 and Chartered Tax Advisers BostoTh Nouse Henley-on-Thames RG9 IDY Date". Page S HENLEY AMATEUR OPERATIC AND DRAMATIC SOCI STATEME14T OF FINANCIALA￿mTI INCWDING INCOME & EXPE14DITURE A UN FOR THE YEAR ENDED JI MAY 2025 Total Fwnds Total Funds 2024 General Fund Studlo Fund Notes Income and enray Theatre Grease Tot Incorne Ticket sales Spmsorship 5.0.O.C Grani for &811in8 864 11.070 22.194 15.013 355 5( 49.141 1.239 864 11.0 23.0?8 15.868 50,880 Expenditure Thearre rent Theatre commission recharge Royalties scores and scripis Sound and li8hlin8 Musi£ and orchestra WardrobÈ5 and rnake up Scenery affid props Programrrbes Caterin8 SuTrdry Fees.. Director Musical thrector Choreographv &gner *intin8 and publicity 3.816 631 4,8 7.416 1,457 9.661 754 2.750 4.1 2,010 11.194 1.141 6,537 311 7fA) 1,5fX 826 4,261 754 2,79) 820 530 5.112 510 510 3.340 1.364 5.3 450 116 562 136 6,537 45 311 7CO 750 750 750 317 317 1.318 65 393 374 8.138 21.388 22,154 52,066 surp￿5110¢11(ff¢> 478 2.932 16,2861 11,1861 8. Investhient Income 2025 20Z4 Oerived from.. Inierest DeFM)Sbt FLYbd 502 9. AthIn5￿rative ex 20Z5 2024 Administration aTrd Sundries Svb5criptions. Licences & Insurances Independent Examiner's Fees Website Cosis 591 1,206 IN8 591 800 1,777 303 3.645 3.471 Pa8e 11 HENLEY AMATELIR OPERATICANO DILAMATIC SOCIETY NOTES TO THE FINANCIAL STATEM NTS CONTINUED FOR THE YEAII ENDEO 31 MAY 201 10. Tan ible Fixed Asset leasehold Land and Buildings Studio f quipment Totals C05T At l June 2024 Addit￿￿5/{01SpOs•￿j irb year 155.365 23,607 178.972 At 31 May 2025 155.365 23,607 178,972 DEPRECIATION At l June 2024 Cha￿e for the year 41.358 2.892 22.(fJ3 378 63.451 3.270 At 31 May 2025 44.250 22.471 66.721 NET BOOK VAL At 31 May 2025 111.115 1,136 Il2,251 At 31 May 2024 114.027 1,514 115,541 All of the above asset5 are used in the fvrtherance of the Chariws objert5. 11. cr￿litorS and Accruals 2025 2024 Creditors Accruals 9.492 2,250 11.798 5.159 Page 12 HENLEY AMATEUROPERATIC AND ATIC SOCIETY NOTE5 T07HE FINANCIALSTATEMENT NTINUED FOR THE YEAR ENDED 31 MAY 2 12. Anal 15 01 Nel As5et5 Liabililie5 Ufftresirid￿ Funds i)esi¥nated Fund General Fund 5ttKIio Fund Total Tangible Fixed Assets Cash at Bank and in Hand Oebtors and prepayments Creditors and Accruals Interfund indebtedness 1,136 22.650 7.284 111.7981 16.7141 111.115 io.c IL2,251 32,650 7,284 111,7981 6.714 sala￿e olfvndszt JI May 2025 12,558 127.829 140,387 13. Funds Transfers between Funds At 31 Mav 2025 2024 Irwme Expenditwe Unrestri¢ted Funds General Funds Desi8n3ted Funds Studio Fund JO.984 73.325 168.8591 12.8921 12.558 J27.829 12.8921 2.892 127.829 138.813 73,325 171.7511 140.387 Page 13