The Cambrian Coast Evangelical Trust
Report and Accounts Year ended 31 May 2023
THE CAMBRIAN COAST EVANGELICAL TRUST
LEGAL & ADMINISTRATIVE DETAILS
FOR THE YEAR ENDED 31 MAY 2023
ADDRESS FOR CORRESPONDENCE Lindsell Haverbreaks Road Lancaster LA1 5BJ GOVERNING DOCUMENT Declaration of Trust dated 2 June 1969 CHARITY REGISTRATION NUMBER 259100 TRUSTEES RESPONSIBLE FOR Miss H.M.Franklin (Chair) MANAGING THE CHARITY Mrs E.A.Gager (Secretary) Mrs G.Broadhurst (Treasurer) Mr D.M.Cundy (Assistant Treasurer) Mr A.E.Haines Dr J.Hopkins Mrs N.F.Inglis Mrs H.J.Thaw
INDEPENDENT EXAMINER Archie McDowall BA CA Stewardship 1 Lamb's Passage LONDON EC1Y 8AB
INDEX
Page 1 Legal & Administrative Details Pages 2-3 Trustees' Report Page 4 Independent Examiner's Report Page 5 Receipts and Payments Account Page 6 Statement of Assets & Liabilities Pages 7 Notes to the Accounts
Page 1
THE CAMBRIAN COAST EVANGELICAL TRUST
REPORT OF THE TRUSTEES
FOR THE YEAR ENDED 31 MAY 2023
The Trustees have pleasure in submitting the Report and Accounts for the year ended 31 May 2023.
Objects of the charity
The charity is governed by a trust deed dated 2 June 1969 and is constituted as a trust. The charity's principal objects, as set out in its governing document, are the proclamation and furtherance of the Christian Gospel in the United Kingdom and elsewhere.
The Trust seeks to fulfil this by specifically:-
(1) Providing accommodation for Scripture Union mission teams at the Trust houses in Nefyn and Abersoch.
(2) Maintaining these properties to a standard which allows the teams to reside there during the period of the missions.
(3) Letting these properties, when they are not being used by the beach mission teams, particularly to those involved in Christian Gospel work.
Summary of the charity's main activities and achievements
To further the above objects and vision, the charity's main activities and achievements were as follows:
The Trust has met twice formally during the year in order to plan for the maintenance and use of the houses – in August 2022, and for its Annual General Meeting in January 2023. In addition most of the trustees met informally in October 2022 to review the way in which the Trust is operating.
The Trust's houses were used by the Scripture Union Beach Missions in both Abersoch and Nefyn in August 2022. They were used for team accommodation and as venues for mission activities.
Eglwys y Bont (The Bridge Church) in Abersoch ran, at the Christmas weekend, a photo booth of a Nativity scene in the village, using the driveway of Olgra.
The Trust’s houses have been used by 48 groups for houseparties and holidays. (15 in Pendorlan, 13 in Olgra, 15 in Olgra Bach, and 5 using both Olgra & Olgra Bach.)
During the reporting period the trustees were advised that the trust houses were conveyed to the Charity in the names of the trustees of the Charity at the times they were purchased (between 1969 and 1986). The trustees are in the process of looking to vest the properties in the Official Custodian and expect this to be completed during the financial year of 2023-24.
In planning the activities the Trustees have applied the guidance on public benefit issued by the Charity Commission.
Financial review
During the year income increased by £26,857, to £65,414, and expenditure increased by £2,444, to £40,222. As a result the cash held by the charity increased by £25,191, to £52,692, all of which is unrestricted and can be used for any charitable purpose.
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A major expenditure of the year was the refurbishment of the utility room in Olgra.
Reserves policy
The trustees have determined that the charity should aim to hold unrestricted cash of no less than £12,000 (which equates to about 12 months' of unrestricted expenditure) so that the charity could continue to operate should income and / or expenditure vary adversely. At the year end, the charity held unrestricted cash of £52,692 and the charity is complying with its reserves policy.
Governance
Responsibility for setting policy and for making operating decisions rests with the trustees who meet regularly to monitor the activities of the charity.
The power of appointment of Trustees is vested in Scripture Union.
Risk statement
The charity is exposed to various risks - be they operational, financial or reputational. The trustees review the charity's activities regularly to identify significant risks and, where possible, they take appropriate measures to mitigate those risks.
Responsibilities of trustees
Charity law requires us as Trustees to prepare financial statements for each accounting year which record the receipts and payments of the charity for the year.
We are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable us to ensure that the financial statements comply with the Charities Act 2011.
We also have a responsibility to safeguard the assets of the charity and to take reasonable steps to prevent fraud or any other irregularities.
Approval
This report was approved by the trustees and signed on their behalf by:
Helen Franklin
Helen Franklin - Chair
Date: 27 January 2024
Page 3
INDEPENDENT EXAMINER'S REPORT
TO THE TRUSTEES OF
THE CAMBRIAN COAST EVANGELICAL TRUST
I report to the trustees on my examination of the accounts of Cambrian Coast Evangelical Trust ('the charity') for the year ended 31 May 2023 on pages 5 to 8 following.
Responsibilities and basis of report
As the trustees of the charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the 2011 Act’).
I report in respect of my examination of the charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in accordance with section 130 of the 2011 Act; or
-
the accounts do not accord with the accounting records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Archie McDowall
Archie McDowall BA CA
Stewardship 1 Lamb's Passage LONDON EC1Y 8AB
Date: 14 February 2024
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THE CAMBRIAN COAST EVANGELICAL TRUST
RECEIPTS AND PAYMENTS ACCOUNT
FOR THE YEAR ENDED 31 MAY 2023
| Notes Income receipts Donations 2 Gift aid receipts 2 Income from letting of facilities 2 Other 2 Total receipts Payments 3 Total payments Net movement in funds Cash funds as at last year end Cash funds at this year end A Payments in relation to charitable activities undertaken directly |
2023 £ 25,607 1,129 38,499 179 65,414 40,222 40,222 25,191 27,500 52,692 |
2022 £ |
|---|---|---|
| 7,896 - 30,658 2 |
||
| 38,556 | ||
| 37,779 | ||
| 37,779 | ||
| 778 26,723 |
||
| 27,500 |
The notes on page 7 form part of these accounts.
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THE CAMBRIAN COAST EVANGELICAL TRUST
STATEMENT OF ASSETS AND LIABILITIES
FOR THE YEAR ENDED 31 MAY 2023
| A Cash funds Cash at bank with immediate access Petty cash B Other monetary assets Debtors - Gift Aid due C Liabilities Falling due within one year Fee for Independent Examination Accrued expenses Total |
2023 £ 52,625 66 52,692 853 853 420 4,425 4,845 |
2022 £ |
|---|---|---|
| 27,391 110 |
||
| 27,500 | ||
| 1,128 | ||
| 1,128 | ||
| 420 - |
||
| 420 |
The accrued expenses are for improvements made to the Nefyn and Abersoch properties. The improvements were completed prior to 31 May 2023 and the final invoices paid in June 2023.
D Assets retained for charity's own use
| Olgra (Abersoch) & contents, purchased 1969 Pendorlan (Nefyn) & contents, purchased 1978 Olgra Bach (Abersoch) & contents, purchased 1986 |
Fund to which asset belongs Endowment Endowment Endowment |
Cost £ |
|---|---|---|
| 7,560 13,886 30,485 |
||
| 51,932 |
The properties are held in Endowment; should a property (or properties) be sold the funds would be passed to Scripture Union.
The accounts were approved by the trustees and signed on their behalf by:
Helen Franklin
Helen Franklin - Chair
Date: 27 January 2024
The notes on page 7 form part of these accounts.
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THE CAMBRIAN COAST EVANGELICAL TRUST
NOTES TO THE ACCOUNTS
FOR THE YEAR ENDED 31 MAY 2023
1 Accounting policies
The accounts have been prepared on a receipts and payments basis and comprise a statement that shows the charity's receipts and payments, a statement that summarises the charity's assets and liabilities and related notes. The accountancy profession have determined that only accounts prepared in accordance with applicable accounting standards present a 'true and fair' view and, as these receipts and payments accounts have not (and cannot) be prepared in accordance with accounting standards, these accounts do not present (and are not intended to present) a 'true and fair' view of the charity's financial activities and state of affairs.
General funds are unrestricted funds which are available for use at the discretion of the trustees in furtherance of the general objectives of the charity. Designated funds comprise unrestricted funds that have been set aside by the trustees for particular purposes. Restricted funds are donations which are to be used in accordance with specific restrictions imposed by donors; they include donations received from appeals for specific activities or projects.
| Total 2023 £ 2 Receipts in relation to charitable activities undertaken directly Abersoch Lettings & Deposits 28,459 Donations Gift Aidable 1,490 Donations # 18,315 Gift Aid Recovered 416 Nefyn Lettings & Deposits 10,040 Donations Gift Aidable 1,861 Donations 3,369 Gift Aid Recovered 580 General Donations Gift Aidable 60 Donations 512 Gift Aid Recovered 133 Bank Interest 179 65,414 3 Payments in relation to charitable activities undertaken directly Abersoch Water Rates 1,023 Insurance 3,774 Fuel 5,859 Maintenance 14,434 Property Management Fee 2,470 Nefyn Water Rates 786 Insurance 2,041 Fuel 3,236 Maintenance 2,862 Property Management Fee 1,050 General Advertising and web-site 65 Public Liability Insurance 1,226 Bank charges 66 Loan Repayment Lettings Management Fee 850 Independent Examination Fee 480 40,222 |
Total 2022 £ |
|---|---|
| 23,170 1,490 253 - 7,488 2,075 3,518 - 510 50 - 2 |
|
| 38,556 | |
| 948 2,598 3,859 3,554 1,950 731 1,386 2,599 13,730 950 162 915 96 3,500 800 - |
|
| 37,779 |
4 Transactions with related parties
Sarah Gager who is related to Anne Gager, a Trustee, was paid a fee of £850 (2022: £800) for managing the lettings of the properties.
No expenses or other payments were paid to any of the trustees other than the reimbursement of expenses incurred on behalf of the charity.
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