## The Cambrian Coast Evangelical Trust
Report and Accounts Year ended 31 May 2023
## **THE CAMBRIAN COAST EVANGELICAL TRUST**
## **LEGAL & ADMINISTRATIVE DETAILS**
**FOR THE YEAR ENDED 31 MAY 2023**
ADDRESS FOR CORRESPONDENCE Lindsell Haverbreaks Road Lancaster LA1 5BJ GOVERNING DOCUMENT Declaration of Trust dated 2 June 1969 CHARITY REGISTRATION NUMBER 259100 TRUSTEES RESPONSIBLE FOR Miss H.M.Franklin (Chair) MANAGING THE CHARITY Mrs E.A.Gager (Secretary) Mrs G.Broadhurst (Treasurer) Mr D.M.Cundy (Assistant Treasurer) Mr A.E.Haines Dr J.Hopkins Mrs N.F.Inglis Mrs H.J.Thaw
INDEPENDENT EXAMINER Archie McDowall BA CA Stewardship 1 Lamb's Passage LONDON EC1Y 8AB
## **INDEX**
Page 1 Legal & Administrative Details Pages 2-3 Trustees' Report Page 4 Independent Examiner's Report Page 5 Receipts and Payments Account Page 6 Statement of Assets & Liabilities Pages 7 Notes to the Accounts
Page 1
## **THE CAMBRIAN COAST EVANGELICAL TRUST**
## **REPORT OF THE TRUSTEES**
## **FOR THE YEAR ENDED 31 MAY 2023**
The Trustees have pleasure in submitting the Report and Accounts for the year ended 31 May 2023.
## **Objects of the charity**
The charity is governed by a trust deed dated 2 June 1969 and is constituted as a trust. The charity's principal objects, as set out in its governing document, are the proclamation and furtherance of the Christian Gospel in the United Kingdom and elsewhere.
The Trust seeks to fulfil this by specifically:-
(1) Providing accommodation for Scripture Union mission teams at the Trust houses in Nefyn and Abersoch.
(2) Maintaining these properties to a standard which allows the teams to reside there during the period of the missions.
(3) Letting these properties, when they are not being used by the beach mission teams, particularly to those involved in Christian Gospel work.
## **Summary of the charity's main activities and achievements**
To further the above objects and vision, the charity's main activities and achievements were as follows:
The Trust has met twice formally during the year in order to plan for the maintenance and use of the houses – in August 2022, and for its Annual General Meeting in January 2023. In addition most of the trustees met informally in October 2022 to review the way in which the Trust is operating.
The Trust's houses were used by the Scripture Union Beach Missions in both Abersoch and Nefyn in August 2022. They were used for team accommodation and as venues for mission activities.
Eglwys y Bont (The Bridge Church) in Abersoch ran, at the Christmas weekend, a photo booth of a Nativity scene in the village, using the driveway of Olgra.
The Trust’s houses have been used by 48 groups for houseparties and holidays. (15 in Pendorlan, 13 in Olgra, 15 in Olgra Bach, and 5 using both Olgra & Olgra Bach.)
During the reporting period the trustees were advised that the trust houses were conveyed to the Charity in the names of the trustees of the Charity at the times they were purchased (between 1969 and 1986). The trustees are in the process of looking to vest the properties in the Official Custodian and expect this to be completed during the financial year of 2023-24.
In planning the activities the Trustees have applied the guidance on public benefit issued by the Charity Commission.
## **Financial review**
During the year income increased by £26,857, to £65,414, and expenditure increased by £2,444, to £40,222. As a result the cash held by the charity increased by £25,191, to £52,692, all of which is unrestricted and can be used for any charitable purpose.
Page 2
A major expenditure of the year was the refurbishment of the utility room in Olgra.
## **Reserves policy**
The trustees have determined that the charity should aim to hold unrestricted cash of no less than £12,000 (which equates to about 12 months' of unrestricted expenditure) so that the charity could continue to operate should income and / or expenditure vary adversely. At the year end, the charity held unrestricted cash of £52,692 and the charity is complying with its reserves policy.
## **Governance**
Responsibility for setting policy and for making operating decisions rests with the trustees who meet regularly to monitor the activities of the charity.
The power of appointment of Trustees is vested in Scripture Union.
## **Risk statement**
The charity is exposed to various risks - be they operational, financial or reputational. The trustees review the charity's activities regularly to identify significant risks and, where possible, they take appropriate measures to mitigate those risks.
## **Responsibilities of trustees**
Charity law requires us as Trustees to prepare financial statements for each accounting year which record the receipts and payments of the charity for the year.
We are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable us to ensure that the financial statements comply with the Charities Act 2011.
We also have a responsibility to safeguard the assets of the charity and to take reasonable steps to prevent fraud or any other irregularities.
## **Approval**
This report was approved by the trustees and signed on their behalf by:
## _**Helen Franklin**_
Helen Franklin - Chair
Date: 27 January 2024
Page 3
## **INDEPENDENT EXAMINER'S REPORT**
## **TO THE TRUSTEES OF**
## **THE CAMBRIAN COAST EVANGELICAL TRUST**
I report to the trustees on my examination of the accounts of Cambrian Coast Evangelical Trust ('the charity') for the year ended 31 May 2023 on pages 5 to 8 following.
## **Responsibilities and basis of report**
As the trustees of the charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the 2011 Act’).
I report in respect of my examination of the charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
## **Independent examiner’s statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in accordance with section 130 of the 2011 Act; or
2. the accounts do not accord with the accounting records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
## _**Archie McDowall**_
Archie McDowall BA CA
Stewardship 1 Lamb's Passage LONDON EC1Y 8AB
Date: 14 February 2024
Page 4
## **THE CAMBRIAN COAST EVANGELICAL TRUST**
## **RECEIPTS AND PAYMENTS ACCOUNT**
## **FOR THE YEAR ENDED 31 MAY 2023**
|Notes
**_Income receipts_**
Donations
2
Gift aid receipts
2
Income from letting of facilities
2
Other
2
**_Total receipts_**
**_Payments_**
3
**_Total payments_**
**Net movement in funds**
Cash funds as at last year end
**Cash funds at this year end**
A
Payments in relation to charitable activities
undertaken directly|2023
£
25,607
1,129
38,499
179
65,414
40,222
40,222
25,191
27,500
52,692|2022
£|
|---|---|---|
|||7,896
-
30,658
2|
|||38,556|
|||37,779|
|||37,779|
|||778
26,723|
|||27,500|
The notes on page 7 form part of these accounts.
Page 5
## **THE CAMBRIAN COAST EVANGELICAL TRUST**
## **STATEMENT OF ASSETS AND LIABILITIES**
## **FOR THE YEAR ENDED 31 MAY 2023**
|**A Cash funds**
Cash at bank with immediate access
Petty cash
**B**
**Other monetary assets**
Debtors - Gift Aid due
**C**
**Liabilities**
**Falling due within one year**
Fee for Independent Examination
Accrued expenses
**Total**|2023
£
52,625
66
**52,692**
853
**853**
420
4,425
**4,845**|2022
£|
|---|---|---|
|||27,391
110|
|||**27,500**|
|||1,128|
|||**1,128**|
|||420
-|
|||**420**|
The accrued expenses are for improvements made to the Nefyn and Abersoch properties. The improvements were completed prior to 31 May 2023 and the final invoices paid in June 2023.
## **D Assets retained for charity's own use**
|Olgra (Abersoch) & contents, purchased 1969
Pendorlan (Nefyn) & contents, purchased 1978
Olgra Bach (Abersoch) & contents, purchased 1986|Fund to
which asset
belongs
Endowment
Endowment
Endowment|Cost
£|
|---|---|---|
|||7,560
13,886
30,485|
|||51,932|
The properties are held in Endowment; should a property (or properties) be sold the funds would be passed to Scripture Union.
The accounts were approved by the trustees and signed on their behalf by:
## _**Helen Franklin**_
Helen Franklin - Chair
Date: 27 January 2024
The notes on page 7 form part of these accounts.
Page 6
## **THE CAMBRIAN COAST EVANGELICAL TRUST**
## **NOTES TO THE ACCOUNTS**
## **FOR THE YEAR ENDED 31 MAY 2023**
## **1 Accounting policies**
The accounts have been prepared on a receipts and payments basis and comprise a statement that shows the charity's receipts and payments, a statement that summarises the charity's assets and liabilities and related notes. The accountancy profession have determined that only accounts prepared in accordance with applicable accounting standards present a 'true and fair' view and, as these receipts and payments accounts have not (and cannot) be prepared in accordance with accounting standards, these accounts do not present (and are not intended to present) a 'true and fair' view of the charity's financial activities and state of affairs.
General funds are unrestricted funds which are available for use at the discretion of the trustees in furtherance of the general objectives of the charity. Designated funds comprise unrestricted funds that have been set aside by the trustees for particular purposes. Restricted funds are donations which are to be used in accordance with specific restrictions imposed by donors; they include donations received from appeals for specific activities or projects.
|Total
2023
£
**2**
**Receipts in relation to charitable activities undertaken directly**
**Abersoch**
Lettings & Deposits
28,459
Donations Gift Aidable
1,490
Donations
#
18,315
Gift Aid Recovered
416
**Nefyn**
Lettings & Deposits
10,040
Donations Gift Aidable
1,861
Donations
3,369
Gift Aid Recovered
580
**General**
Donations Gift Aidable
60
Donations
512
Gift Aid Recovered
133
Bank Interest
179
65,414
**3**
**Payments in relation to charitable activities undertaken directly**
**Abersoch**
Water Rates
1,023
Insurance
3,774
Fuel
5,859
Maintenance
14,434
Property Management Fee
2,470
**Nefyn**
Water Rates
786
Insurance
2,041
Fuel
3,236
Maintenance
2,862
Property Management Fee
1,050
**General**
Advertising and web-site
65
Public Liability Insurance
1,226
Bank charges
66
Loan Repayment
Lettings Management Fee
850
Independent Examination Fee
480
40,222|Total
2022
£|
|---|---|
||23,170
1,490
253
-
7,488
2,075
3,518
-
510
50
-
2|
||38,556|
||948
2,598
3,859
3,554
1,950
731
1,386
2,599
13,730
950
162
915
96
3,500
800
-|
||37,779|
## **4 Transactions with related parties**
Sarah Gager who is related to Anne Gager, a Trustee, was paid a fee of £850 (2022: £800) for managing the lettings of the properties.
No expenses or other payments were paid to any of the trustees other than the reimbursement of expenses incurred on behalf of the charity.
Page 7