2023-12-31-accounts - Oxfordshire Architectural And Historical Society

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Trustees’ Annual Report for the period

From 1[st] Jan 2023 Period start date To 31[st] Dec 2023 Period end date Charity name: Oxfordshire Architectural and Historical Society

Charity registration number:259055

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	TO ADVANCE EDUCATION AND TO PROMOTE RESEARCH INTO AND STUDY OF ARCHAEOLOGY, ARCHITECTURE AND HISTORY AND KINDRED SUBJECTS, ESPECIALLY IN THEIR RELATION TO ONE ANOTHER; TO MAKE AVAILABLE TO THE PUBLIC THE RESULTS OF SUCH RESEARCH THROUGH LECTURE MEETINGS AND AN ANNUAL JOURNAL, OXONIENSIA, CONTAINING PAPERS AND ARTICLES AND OTHER ITEMS OF LOCAL ARCHAEOLOGICAL OR HISTORICAL INTEREST.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	Publication of the journal OXONIENSIA. Publication of occasional papers. A series of public lectures are held each year. A series of excursions to sites of architectural and historical interest. The maintenance of a reference library. Grant aid is made available for relevant research projects.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The trustees have had regard to this guidance.

Additional information (optional) You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38	Seehttps://oahs.org.uk/
Policy on social investment including program related	Para 1.38	The social investment is in terms of public lectures, excursions and grant aid

investment
Contribution made by volunteers	Para 1.38	Unpaid committee members and helpers at events
Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	The charity is a prime source of information for the public on the architecture and history of Oxfordshire. It provides monthly lectures on relevant topics which the public are encouraged to attend without payment. It provides grant aid for relevant research and dissemination projects that enhance the information available on Oxfordshire’s history and architecture. The annual journal is a vehicle for the dissemination of research activity and this is ultimately available free on line for the public.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41
Performance of fundraising activities against objectives set	Para 1.41
Investment performance against objectives	Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	The assets of the charity at 31st Dec 2023 were £144,981 This is a strong financial position given the charity’s size and activities. The assets are held in a number of bank accounts and in Charitable equity funds.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	Reserves are necessary both to provide a necessary source of income from investment and as a buffer against variation in operating costs.
Amount of reserves held	Para 1.22	£144,981
Reasons for holding zero reserves	Para 1.22	Not applicable
Details of fund materially in deficit	Para 1.24	Not applicable
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	No reason why the charity should not continue as a going concern

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47	Membership fees, donations and dividends on investment
Investment policy and objectives including any social investment policy adopted	Para 1.46	The investment policy is to hold a secure reserve in Barclays Bank, with the remainder in charitable funds.
A description of the principal risks facing the charity	Para 1.46	Inflationary increases in expenditure especially with regard to the publication of the OXONIENSIA journal.
Other

Structure, Governance and Management

Description of charity’s trusts:		Single trust. Oxfordshire Architectural and Historical Society
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Unincorporated association
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	AGM Election

Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51
The charity’s organisational structure and any wider network with which the charity works	Para 1.51
Relationship with any related parties	Para 1.51
Other

Reference and Administrative details

Charity name	Oxfordshire Architectural and Historical Society
Other name the charity uses	OAHS
Registered charity number	259055
Charity’s principal address	C/o Dr J R Crabtree 32 Victoria Road Oxford OX2 7QD

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Name of person (or body) entitled to appoint trustee (ifany)
GeoffreyTyack	President	Election byAGM
Jill Hind	Secretary	Election byAGM
Bob Crabtree	Treasurer	Election byAGM

– Corporate trustees names of the directors at the date the report was approved Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects

Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) DR John Robert Crabtree

Position (eg Secretary, Treasurer Chair, etc)

Date 25 March 2024

OXFORDSHIRE ARCHITECTURAL AND HISTORICAL SOCIETY ACCOUNTS : STATEMENT OF ACCOUNTS DEC 31st 2023

2023
	INCOME					EXPENDITURE
2022(£)		2023 (£)	2022(£)				2023 (£)
10060.79 0.00 12767.64	Oxoniensia, grants, subscriptions Members and subscriptions Advance payments Publicationgrants etc.	11425.50 0.00 16013.79	9044.00 4680.40 0.00			Publications: printing and distribution Oxoniensia Volume 88 Editorial costs - Oxoniensia Editorialcosts- Miscellaneous publication	13070.91 4969.85 0.00
22828.43 68.00 1543.84 532.36 0.00 50.00 5.90 0.00 5917.87 0.00	Sub Total Other Memb receipts Excursions Oxfordshire Past Gift Aid Donations Miscellaneous Bank & COIF interest Dividends Intereston NationalSavings	27439.29 61.00 162.38 526.80 1712.72 0.00 108.00 0.00 6576.03 0.00	13724.40 1083.40 1745.25 142.69 205.00 2000.00 2060.38 850.55 214.31			Sub total Lectures Excursions Oxfordshire Past Afliations (CBA, BALH) Donations and prizes Web Site Postage, stationery, printing Miscellaneous	18040.76
							2176.46 156.00 490.45 205.00 3179.50 1800.00 907.88 606.77
30946.40	Total income	36586.22	22025.98			Total expenditure	27562.82
			8920.42			Balance of income over expenditure	9023.40

	UNITS PRICE (Dec 31st) p		BANK AND OTHER INVESTMENT BALANCES (£)
			31st Dec 2022	31st Dec 2023
			£				£
			25483.11 0.00 1715.06 0.00 0.00 84741.88 26186.78		Bank current accounts CAF PayPal National Savings Bank Charities Investment Fund (COIF) M&G Charifund (at Dec 31st) Schroders Charity Fund (at Dec 31st)		21594.53 0.00 4627.04 0.00 0.00 82750.66 36008.92
M&G Charifund Schroders	5766.637 14.35 39587.64 90.96

Charlt Fund 138126.83 144981.15

INDEPENDENT EXAMINER'S REPORTTO THE TRUSTEES OFTHE OXFORDSHIRE ARCHITECTURAL AND HISTORICAL SOCIETY report on the accounts of the charity forthe year ended December 31st 2023 which are appended to this report. Respertive responsibilities of Commlttee of Management and Examiner The committee of management are responsible for the preparation of the accounts. They consider that the audit requirement of the Charities Act 2011 Ithe Act} does not apply. It is my responsibility, without performing an audit, to carry out an examination of the accounts and report to you. Basis of the Examinerfs statement My report is in respect of an examination carried out under s145 of the Act and in accordance with the direction given by the Charity Commissioners under subsection 5lbl of that section. An examination includes a review of the accounting records kept by the committee of management and a comparison ofthe accounts presented with those records which is primarily limited to analytical procedures and to the making of such enquiries of the committee of management as was necessary for the purpose5 ofthis report. The- procedures undertaken do not constitute an audit. Examinerfs statement Based on my examination no matter had cometo my attention which gives me reasonable cause to believe that in any material respect, accounting records have not been kept in accordance with s130 of the Act or that the accounts presented do not accord with those records or comply with the accountin8 requirements of the Act. No matter has come to my attention to which, in my option, attention should be drawn in orderto enable a proper understanding of the accounts to be reached. th Date 6 February 2024 James Moore FCA Chapman. Robinson and Moore 30 Bankside Court Stationfields KidlingLon Oxford OX5 IJE