## **Trustees’ Annual Report for the period** **From 1[st] Jan 2023 Period start date To 31[st] Dec 2023 Period end date Charity name: Oxfordshire Architectural and Historical Society** ## **Charity registration number:259055** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**TO ADVANCE EDUCATION AND TO**
**PROMOTE RESEARCH INTO AND STUDY**
**OF ARCHAEOLOGY, ARCHITECTURE**
**AND HISTORY AND KINDRED**
**SUBJECTS, ESPECIALLY IN THEIR**
**RELATION TO ONE ANOTHER; TO MAKE**
**AVAILABLE TO THE PUBLIC THE**
**RESULTS OF SUCH RESEARCH**
**THROUGH LECTURE MEETINGS AND AN**
**ANNUAL JOURNAL, OXONIENSIA,**
**CONTAINING PAPERS AND ARTICLES**
**AND OTHER ITEMS OF LOCAL**
**ARCHAEOLOGICAL OR HISTORICAL**
**INTEREST.**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|**Publication of the journal OXONIENSIA.**
**Publication of occasional papers. A**
**series of public lectures are held each**
**year. A series of excursions to sites of**
**architectural and historical interest. The**
**maintenance of a reference library. Grant**
**aid is made available for relevant**
**research projects.**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**The trustees have had regard to this**
**guidance.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||
SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|**See**https://oahs.org.uk/| |Policy on social investment
including program related|Para 1.38|**The social investment is in terms of**
**public lectures, excursions and grant aid**| |investment||| |---|---|---| |Contribution made by
volunteers|Para 1.38|**Unpaid committee members and helpers**
**at events**| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**The charity is a prime source of**
**information for the public on the**
**architecture and history of Oxfordshire.**
**It provides monthly lectures on relevant**
**topics which the public are encouraged**
**to attend without payment. It provides**
**grant aid for relevant research and**
**dissemination projects that enhance the**
**information available on Oxfordshire’s**
**history and architecture. The annual**
**journal is a vehicle for the dissemination**
**of research activity and this is ultimately**
**available free on line for the public.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**The assets of the charity at 31st Dec 2023**
**were £144,981 This is a strong financial**
**position given the charity’s size and**
**activities. The assets are held in a**
**number of bank accounts and in**
**Charitable equity funds.**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**Reserves are necessary both to provide a**
**necessary source of income from**
**investment and as a buffer against**
**variation in operating costs.**| |Amount of reserves held|Para 1.22|**£144,981**| |Reasons for holding zero
reserves|Para 1.22|**Not applicable**| |Details of fund materially in
deficit|Para 1.24|**Not applicable**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**No reason why the charity should not**
**continue as a going concern**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|
**Membership fees, donations and**
**dividends on investment**| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**The investment policy is to hold a secure**
**reserve in Barclays Bank, with the**
**remainder in charitable funds.**| |A description of the principal
risks facing the charity|Para 1.46|**Inflationary increases in expenditure**
**especially with regard to the publication**
**of the OXONIENSIA journal.**| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||**Single trust. Oxfordshire Architectural**
**and Historical Society**| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Constitution**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Unincorporated association**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**AGM Election**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
Policies and procedures
adopted for the induction and
training of trustees|
Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|Oxfordshire Architectural and Historical Society| |---|---| |Other name the charity uses|OAHS| |Registered charity number|259055| |Charity’s principal address|C/o Dr J R Crabtree
32 Victoria Road
Oxford OX2 7QD| ||| **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||GeoffreyTyack|President||Election byAGM| ||Jill Hind|Secretary||Election byAGM| ||Bob Crabtree|Treasurer||Election byAGM| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** DR John Robert Crabtree **Position (eg Secretary,** Treasurer **Chair, etc)** **Date** 25 March 2024 ## **OXFORDSHIRE ARCHITECTURAL AND HISTORICAL SOCIETY ACCOUNTS : STATEMENT OF ACCOUNTS DEC 31st 2023** |**2023**|**2023**|**2023**||||||||| |---|---|---|---|---|---|---|---|---|---|---| ||||**INCOME**||||||**EXPENDITURE**|| |**2022(£)**||||**2023 (£)**||**2022(£)**||||**2023 (£)**| |10060.79
0.00
12767.64|||**Oxoniensia, grants,**
**subscriptions**
Members and subscriptions
Advance payments
Publicationgrants etc.|**11425.50**
0.00
16013.79||9044.00
4680.40
0.00|||**Publications: printing and distribution**
Oxoniensia Volume 88
Editorial costs - Oxoniensia
Editorialcosts- Miscellaneous publication|13070.91
4969.85
0.00| |22828.43
68.00
1543.84
532.36
0.00
50.00
5.90
0.00
5917.87
0.00|||**Sub Total**
Other Memb receipts
Excursions
Oxfordshire Past
Gift Aid
Donations
Miscellaneous
Bank & COIF interest
Dividends
Intereston NationalSavings|**27439.29**
61.00
162.38
526.80
1712.72
0.00
108.00
0.00
6576.03
0.00||13724.40
1083.40
1745.25
142.69
205.00
2000.00
2060.38
850.55
214.31|||**Sub total**
Lectures
Excursions
Oxfordshire Past
Afliations (CBA, BALH)
Donations and prizes
Web Site
Postage, stationery, printing
Miscellaneous|**18040.76**| |||||||||||2176.46
156.00
490.45
205.00
3179.50
1800.00
907.88
606.77| |30946.40|||**Total income**|**36586.22**||22025.98|||**Total expenditure**|**27562.82**| |||||||8920.42|||**Balance of income over expenditure**|**9023.40**| |||||||||||| ||||**UNITS**
**PRICE (Dec**
**31st) p**|||**BANK AND OTHER INVESTMENT**
**BALANCES (£)**||||| |||||||**31st Dec**
**2022**|**31st Dec**
**2023**|||| |||||||**£**||||**£**| |||||||25483.11
0.00
1715.06
0.00
0.00
84741.88
26186.78||Bank current accounts
CAF
PayPal
National Savings Bank
Charities Investment Fund (COIF)
M&G Charifund (at Dec 31st)
Schroders Charity Fund (at Dec 31st)||21594.53
0.00
4627.04
0.00
0.00
82750.66
36008.92| |**M&G**
**Charifund**
**Schroders**|||5766.637
14.35
39587.64
90.96|||||||| Charlt Fund 138126.83 144981.15 INDEPENDENT EXAMINER'S REPORTTO THE TRUSTEES OFTHE OXFORDSHIRE ARCHITECTURAL AND HISTORICAL SOCIETY report on the accounts of the charity forthe year ended December 31st 2023 which are appended to this report. Respertive responsibilities of Commlttee of Management and Examiner The committee of management are responsible for the preparation of the accounts. They consider that the audit requirement of the Charities Act 2011 Ithe Act} does not apply. It is my responsibility, without performing an audit, to carry out an examination of the accounts and report to you. Basis of the Examinerfs statement My report is in respect of an examination carried out under s145 of the Act and in accordance with the direction given by the Charity Commissioners under subsection 5lbl of that section. An examination includes a review of the accounting records kept by the committee of management and a comparison ofthe accounts presented with those records which is primarily limited to analytical procedures and to the making of such enquiries of the committee of management as was necessary for the purpose5 ofthis report. The- procedures undertaken do not constitute an audit. Examinerfs statement Based on my examination no matter had cometo my attention which gives me reasonable cause to believe that in any material respect, accounting records have not been kept in accordance with s130 of the Act or that the accounts presented do not accord with those records or comply with the accountin8 requirements of the Act. No matter has come to my attention to which, in my option, attention should be drawn in orderto enable a proper understanding of the accounts to be reached. th Date 6 February 2024 James Moore FCA Chapman. Robinson and Moore 30 Bankside Court Stationfields KidlingLon Oxford OX5 IJE