Charity nutnber: 258768 cOmpaY Dumber: 0953582 The Birmingham Children's Community Venture Limited (A company limited by guarantee) Trustees. report and fmancial statements for the year ended 5 May 2023
The Binningham Children's Community Venture Limited (A Company limited by guarantee) Legal and administrative inforniation Contents Page Legal and administrdtive inforniation Trll5tees' report Independent examiners. rewrt Statement of financial aciivilies Balance sheet Notes to the financial statements 9-13
The Birmingham Children's Community Venture Limited (A company limited by guarant¢¢) Legal and administrative inforniation Charity number 258768 Company registration number 0953582 Registered offiee rjo 76 Grestone Avenue Btnningham B20 IAY Trustees David Winkley Ann Elizabeth Twells Richard Alan Jones Christopher Smith Andrew Pilmore Howard Matty (appointed as Trustee only) Gill Sparrow Kerensa Neal (apinted as Tnee only) Charlene Bull Frances Duncan Secretary Kerensa Neal Members Council Mr C Smith Chairnian Mr A Pilmore Treasurer Mr5 Kerts3 Neal Secretsry Independent Examiner Mr D Thebridge Aric Accountants Limited Sutton Coldfiel¢l B73 5XE. Page I
The Birmingham ChildreD'S Community Venture Limited (A company limited by guarantee) Detailed statejnent of fancial activities For the year ended 5 May 2023 The trustee5 present their report and the financial staiements for the year ended 5 May 2023. The irnstees, who unless otherwis¢ indi¢at¢d, are also diredors of The Birmingham Children's Community Venture Limited for the purposes of company law and who served during the year and up to the date of thi5 report are s¢1 out on pag¢ l. Structure? governallce management The company is limited by guaralltee and the charity 15 goyerned by dittciors who are also Tnjstees as listed on page l. New Trustees.. Charlene Bull. Franc Duncan The Lxmrd continually review the number of trustees and encourage teacher5 at 5ubscrtber schools to get involved by attending managelnent or trusttt meeting5 to ensure continuity and a pool of people to replace tStee5 wishing to retire. Over a period (Trf ttme they learn the processes of decision rnaking and ate guided through the demands and responsibilities required of trustees so that in due course they are willing to be forrnally appointed. Objectives and aclivities Objects To advance the education of. and to provide or assist in providing country residential l outdoor education centre5 and other facilities for recreation or other leisure tirne activities in the interests of wial welfare and with the object of improving their tondiiion of life for the benefit of socially and e£onornically deprived cbaldren and young peN)ns' regardle of race. colour or creed. Public Benefil The tnteeS confirtn that: In the exercise of the power5 as charity trustee& they have had due regard to the published guidance from the Charity Commission on the owalion of the public benefit requirement" and The ailns of the charity are caTried out for the benefit of the publi¢. Aehievements gnd performance The BrigHoiise building and kite fiilly Teowied and cnntinuÈd th remain Dr forknth day and residential visits throughout th¢ acadeTnic year 2022-23 with all BCCV member $chlS making the most of the ou(door experiences availabl¢ at The BrigHous¢. The BCCV trustees held "in person" trustee meeiings throughout the acadelnic year (thank you to DRB Schools & Academies Services Limtted for hosting these meeiings)- Ternly BCCV metnbers rnectings also were "in person" meetings hosted by Holte Secondarv School with the final member5 Tnttting of the academic year taking place on slte at The BrigHL)use. BCCV trustee5' airn durfftg 2022-23 was lo ¢nsure that The BrigHouse remained fully operational and to moniior the BCCV'S financial position after the uncertain times of 2020-21 and 2021-22. Our reserves plus annual charges to member schools enabled tbe BCCV to re[ fmanciall) viable for both the challenging financial years of 2020-21 and 2021-2022. The annual charge to mernber schools to cover increased annllal nnIng costs of The BrigHouse was raised from £1,500 to £2,(H)O from the start of the academic year 2023-24 following members" approval at the 2022 Annual General Meeting. Memb¢r5hip of the BCCV has remained stron& One school terniKnated their membership of the BCCV at the end of July 2023 and this school has been replaced by St_ Michae15 B21 prInY school (the fjrst school on the waiting list) with two other schools waiting for an opportunity to join the projecL Page 2
Th¢ Birmingham ChAldren's Community Venture Limited (A company limited by guarantee) Det#il¢d statement of finaneial activities For the year ended 5 May 2023 The BCCV trusiees have taken thc oprtunIty io implem¢ni th¢ following planned developm¢nts on The BrigHouse site duTing 2022-23.. l. The Chair's 2023 annual summer holiday audit of tering. ckning play equipment indicated the need for some minor replacement and replenishment of resources i, equipment in advance of The BrigHouse reopenillg for the academi¢ year 2023-24. The introductlOD of a n¢w rtfust disposl system with regular collections from a refuse diswjsal contractor which has meant that %hools no longer are required to remove refuse bags from site on their departure after day I residential visits. The 500 litre refiw bins are nom. housed in a bin shed accessible only to BCCV rnetnber Sch()[$. Other developments have included the upgrading of the security alarm system, the snstallation of two additional air conditioning units in the two dom)itories (the untts can be operated to both cool I heat the dorniitories and are an irnportant back up io any heating system malfunctions (such occurred in February 2023). Many thanks (o the Alfred Leadbeater Trust for awarding the BCCV £5.1)00 to help the purchase and insta]lation of the new air conditioning unit5. 4. Key priorities for 2023-24 for the BCCV ffitstees are to continue to constantly monilor BCCV fillaneial resources and The BrigHouse annual running costs partieulatlv in light of incre&sed energy costs in order to sustain Éhe long- tertn financial viabilitv of the BCCV. BCCV tru51ees are exploring alternative energy source5 (5u¢h as the installation of solar panels) to make The BrigHouse building IS"een. and energy efficient as possible. this project is targeted to be BCCV's key invcstment for 2023-24 for which the BCCV is apptying to various nders. Finan¢iAI review The rebutld costs in 2015116 have bttn fully amortised so depreciation is no longer $ch a significant COSL Membership income h&s retumed to previous levels as the facilities were available for overnight Visits. No grdnt income was recetved. As detailed above there have been some chanees in school memkrship but the tsustees are happy to report that all M¢be[ShIp places are still taken meantng full utilisation of The BrigHou5e. Costs excluding depreciation have decreased from £42.542 to £38,153, reflecting a drop in maintenance c05t5 which include the programme of Works explained above. The model of outsourcing the operation and rnaintenance of th¢ facility, taking into account5 Ènflaiion amd nom. higher utility bills means normal costs will be in the order of £35.000 P¢T annum. The trustees are satisfied that this model ensures suppliers with skills, knowledge and resources to impletnent changes in regulation and best prn¢tic¢ when it comes to safety are ensuring compliance with and advising on wlicies, leaving their role to oversee and monitor. This TneaTrs becoming a trustee while in full lime work in teaching is a manageable and realistic commitment. The trustees have desigThated a sinking fimd of £30,(KM) pcr am)um to build up over time and cover larg¢ periodic or unexpected repair or other ¢osts in the year£5.(KJO has l*en allocated from this leaving a balance of £65,0(M). developments For 2022123 the trustees are continuing to work with schools to allow residential use. There are no specific tsrgets other than to mainiain occupancy and satisfaction levels and continually plan to anticipate and provide for changing needs whether from legislation, education or geneTal culturnl and parentsl demand& The trustees are awar¢ of the pressures on 5¢hool budgets and parent's finances in setting fees and the requirement to maintains stsndards and safety Page 3
The Birmingham Childr¢n's Community Venture Limited (A company limited by guarantee) Detailed statement of financial activities For the year end¢d 5 May 2023 Statemellt of trustees, r£sponsibilities The trustees (who. wilh one exception, are also directors of The B]rangha ChildreD'S Community Venture Limited for the purpose of company law) are rewnsible for preparing the Trustees, Annual Rep(Trrt and the financial statements in accordan¢e with applicable law and United Kingdom Generally Accep(ed Accoling Praciice. Company law requires the trnstees io prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable companv and o(the incoming resources and application of resources, including the income and expendiNre, of the charithble company for that [riod. In preparing these financial statements. the trustees are r¢quir¢d to= select suilable accounting policies and then apply them consistently. observe the methods and principles in the ChaTitie5 SORP: make judgemenls and estilnates th* are reasonable and prudenL state wheiher applicable UK Accounting Standards have been followed. subjea w any material departures disclosed and explained in the financial $eMents- and prepare the financial StaMellts on the going concern basi5 unlcs5 it 1% inappropriate to presume that the charitable company will continue in operation. The trustees are responsible for keeping proper accounting records which disc105e reasonable accuracy at any time the financial position of the charitable companv and which enable them to ensure thatthe financial 51aternents comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitsbl¢ company and henee for taking reasonable steps for the prevention and d¢tection of fiaud and other irregulariiies. Small Company provisions This report h&s been prepared iti accordance wtth the provisions for small charitable companies under company law. On behalf of the board Kerensa Neal Secretary November 2023 Page 4
The Birmingham Children's Community V¢nture Limited (A Company limited by guarantee) Detailed statement of fwancial activities For the year ended 5 May 2023 Independent examiner's report to the trnstees on the unaudited fmancial statements of The Birmingham Children's Community Venture Limited. I report on the accounts of The Birmingham Children's Community Venture Limited for the year ellded 5 May 2023 set out on pages 2 to 13 R&4pective responsibilities of trustees and indepelldent eMIner The charity's ttustees (who are a150 the directors of the company for purtx)ses of company law) are responsible for the prq)aration of the a¢¢ounts. The trustee5 consider ihai an audit is not required foT this year under section 144 of the Charities Act 2011 (the Aci). and thai an independent examination is needed. It is my responsibility to examine the accounts under section 145 of the ACL to follow the pro¢edure5 laid down in the General Directions given by the Charity Commission under section 145(5)b of the Ao and to stale whether particular matters have come to tny attention. Basis of independent examiner's statement My examination was ctirried oui in accordance with the Generdl Directions given by th¢ Charity Conjmission. An examination includes a review of the accouniing records kept by the ctwi.ty and a comparison of th¢ accounts presented with those records. li also includes consideration of anv unusual itelns or di5c105ures in the accounts, and seeking explanations from ygu as trustees conceming any such matteTS. The procedures undertak¢n do not provide all the evidence that would b¢ required in an audit and consequentlv DO opinion is given as to whether the accounts present a 'true and fair view and the rewTrrt 1$ limited to those matters sel out in the stateent below. Independent examiner's ststement In connection with my examination, no matter has me to my attention to indic* that.. (i) proFtr accounting records in accordance with section 386 of the Companie5 Act 2006. (li) the account5 do llot xcord with su¢h accounting records (iii) where accounts and prepared on an accruals basis. whether they fail to comply with relevant accounting requirements undeT Section 396 of the Companies Act 2006 or ave consistent with the Charities SORP (FRS102). November 2023 David Thebridge FCA Independent exatniner Keystone House, 247A Jockey R(vdd, Sutton Coldfield, B73 5XE Page 5
The Binningham Children'$ Community Venture Limited (A Company limited by guarantee) Detailed statement of financial activities For the year ended 5 May 2023 UnKstrirted Restricted 2023 2022 funds fuDds Totsl Totsl Income (not&$ 3 and 4) Income and endowments from.. Donations and legacies Charitable Activities- membership and joining lees 30.375 30,375 28.950 Charitable Activities- other hire and income Investment income 174 174 Totydl income 30.549 30,549 28.955 Expenditure (note 6) E%penditure on: Raising funds Charitable activities 38,153 38.153 42,542 Depreciation and amortisation and depreciation 864 864 Totsl expenditures expended 39.017 39,017 43.406 Nel illcomelexpenditure) for the year and net ineome/(expense} for the year (8.468) (8,468) (10,478) Total funds brought fonvard 68,830 68.830 83281 Total funds carried forward 60.362 60.362 63,244 Page 6
The Bimingham Children's Community V¢nture Limited (A company limited by guaraDt¢e) Detailed statement of financial Ydctivities For the year ended 5 May 2023 Balance sheet as at 5 Mi ay 2023 2023 2022 Notfs Fixed assets Tangible asseis 14.916 15,810 Current assets Cash ai bank and in hand debtors and prepayments 44.868 1.496 55,538 1.382 46.36445 53,920 Creditor5: amounts falling due within one year (948) (900) Net current assets 45,416 53,020 Net assets 60,362 68.830 Fulld Restricted income fund5 Unrestricted income fvnds 60,362 68,830 Total funds 60,362 68,830 The Balance Sheet continue5 on the following page. Page 7
The Birniingham Children's Community Venture Limited (A eompany limited by guarantee) Detailed statement of financial activities For the year ended 5 May 2023 Balance sheet (continued) Trustees stat¢m¢nts required by th¢ Companies Act 21)06 for the year ended 5 May 2023 In approving these financial statements as trustees of the company w¢ hereby confirm.. {a) thai for the year Sed above the company was eniitled to the exemption conferred by section 477 of the Companies Act 2(H)6 . (bl that no noti¢e hos been dew)siied at the reeistered office of the company pursuant to section 476 of the Companie% Ac( 2006 requesting that an audit be conduc(ed for the vear ended 5 May 2023 {c) thai the director5 acknowledge their responsibilities for cotnplying with the requirements of the Companies Act with reSpt to accounting records and the preparation of accounts= These financial statements are prepared in accordance with the provisions applicable to small companie5 subject to the sma15 companies regime and in accordance with FRS102 SORP. The financial statements were approved by the board on November 2023 and signed on its behalf by C Smith Director Nov¢Tnber 2023 Page 8
The Birmingham Children's Community Venture Limited (A Company limited by guarantee) Detailed statement of financial activitie5 For the year ended 5 May 2023 Aceoullting policies The principal accounting policies are sumrnarised lOw. The accounting lICIeS have E¢¢n applied consistenily throughout the vear and the preceding )'ear_ Basis of accounting The financial statements are prepared in CordanCe with the Statement of Recommended Practice by Charities preparing their accounts in accordance with the Financhal Retthing Standard applicable in the UK and Republic of Ireland (FRS102} issued on 16 July 2014. 12. Incoming resources All incoming resources are included iTk the statement of financial acrivities when the charity is enlitled to the income or is mor¢ likely than not to receive the Fesources and the amount can be quantified with reasonable accuracy. The following sp¢¢ific policies are applied to particular categoties of income.. Voluntary incolne received by way of granw donations and gifts and i5 included in tull in the statement of financial activities when receivable. Grants where entitlement is not conditional on the delivery of a specific perfomiamce by the charity, are recognised when the chariry, ¢9[e5 unconditionally entiiled to the grant. Donated services and facilities are included at the value to the charity where this can be quantified. The value of seryices provided by Volunteer5 h&8 not been included but is Doted in the tnL8tees report. Income from investh)ents representing bank interest is included in the ye*r in which it is receivable. Joining fees are not refiEndable and are payable when a school wishes to sub%ribe to use the facilities for residential experiences in order to deliver the curriculum. Annual subscriptions are payable ai the start of the year and cover the use of the BrigHouse for a specific nulnber of days over the academic year subject to the teTms and condiiions. Both are recognised on the earlier of date of invoice or on receipL No part of the annua] meTnber5hip is refvndable. 1.3 Expellditure Exp¢ndÈiure is recognised on an accTual basis &% a liability 15 incurred which is where it is more likely than not that there is a legal or ¢Ongtrictive obligation committing the charity to pay out resources and the aoUnt can be measured with reasonable certainty. Expenditure includes any VAT which cannot be fully recovere(L and is rerted a5 part of the expenditure to which it relates. Costs of generating funds comprise any costs associat¢d with aiiraclingvoluDtary income or grant funding. Generdlly there is no direct cost &s trustees give their own time to seek grants. Charitable expenditure cOpriseS those costs incurred by the charity in the delivery of its activÉiies and services for its beneficiaries. It includes both costs that can allocated directly to such activities and those costs of an indirect nature necessary to support ihem. Supwrt costs are those costs indirectlv incurred in 5UPPOrting the expenditure on the objects of the charity. Governance C(TrSts comprise all cost5 involving public accounthbility of the charity and its compliance with regulation and good practise Page 9
The Birniingham Children's Community Venture Limited (A company limited by guarantee) Detailed statement of fancIal activities For the year ended 5 May 2023 The charity made no redundancy payments and employed no staff during the reporting period. The charity accounts for basic fmancial instruments on initial recognition as per paragraph 10.7 FRS102 SORP and subs¢quent me&8uremeni is as per paraph5 11.17 to 11.19 FRS 102 SORP 1.4 Tangible fixed assets and depre¢ia¢ion Tangible fixed assets are stated at cost less accumulatrd depreciation. Depreciation is provided at rates calculated to write off the c05t less residual value of ea¢h &sset over its expected usefijl lif< as follows.. LEasehold properties Straighi line oYeT the life of the lease (5 years) Fixture& fittings and equÈpment 20Vo straighi line Voluntary income {all unrestricted) 2023 2022 dollations Income from charitable *ctivities Annual membership fees 28,950 28.950 Other incorne 28,950 28,950 3. Investmenl income (all unrestricted) 2023 2022 Bank interest receivable Page 10
The Birniingham Children's Community Venture Limited (A ¢ompany limited by guarantee) Detailed statement of fmancial activities For the year ended S Mydy 2023 4 Expenditure 2023 2022 Operating Brigg House". Esthlishm¢nt cost5, rates. power. insurance Repairs.maintenance and runnmg costs Sundry eosts 7,044 15.083 16,026 9,275 19,590 13 677 Totkl operdiing costs Depreciation aDd other arnounts written off tan7)]e fed ossets 38,153 864 42.542 T(Trtal expenditure 39,017 43,406 Within sundry and adlnin costs art governance costs: Accountancy for independent exatnination 948 9(Kk 948 900 There were no supw)rt costs separdiely identifid. Employees There were no employees. No sa]arhes or wages have been io any ITUSte¢s during the year. Taxation The charitys activities fall within the exemptions afforded by the provisions of tax legislation. Accordingly, there 15 no taxation charge in these accounts. Page 11
The Bimingham Children's Community Venture Limited (A ¢ompany limited by guarantee) Detailed statement of financial activitie5 For the year ended 5 May 2023 Tallgible fixed assets Lusehold fittings and property equipm¢Dt Total Cost At6May2021 476.102 33,697 509,799 Additions At 5 May 2022 476,102 33.697 509,799 Depreciation At6May2021 476.102 17,887 493,989 Charge for the year 864 864 At 5 May 2022 476.102 18,751 494,853 Net book Y At 5 May 2023 14,946 14.946 At 5 May 2022 15.810 15,810 Debtors and prepayments 2023 2022 Ftepaid expenses 1.496 1.382 Creditors: amounts falling due within ODe year 2023 2022 Accrnals and deferred income 948 900 Page 12
The Birmingham Children's Community Venture Limited (A company limited by guarantee) Detailed statement of fancIal activities For the year ended 5 May 2023 io. Analysis of net &ssets between funds Unrestricted fund5 Fllnd balances at 5 May 2023 as represented by: Fixed assets 14.946 Cwrent tssets 46,364 Current liabiliiie5 ( (948) TOTAL 60,362 ii. Unrestricted fmnds Brought Carried Fonvard Income Eipenditure TTaDSf¢r Forward Unrestricted fid Designated sinking fvnd 3,830 65.0(M) 28.955 {39,017) 5,000 (5,000) 362 60.000 68.830 28.955 (39,017) 60,362 £5,000 of the sinking fund has b¢en allocated to generdl fund to ¢over additional repair costs over the period. Purposes of uDreslricted funds The funds available to meet th¢ chariti.es objectivcs The desiated sinking fund is to cover filture periodic aTJd unexpected maintenance costs 12. Company limited by guarantee The Birniingham Children's Community. Venture Limited is a company limited by guarantee and accordingly does not have a share capital. Every member of the compan). undettskes to contribute such amount as may be required nol exceeding £1 to the assets of the charitable company in the eveni of its being wound up while he or she is a rnember. or within one year after he or she cease5 to t* a membeT. Page 13