Trustees' Annual Report for the period
Period start date Period end date 01 07 2022 30 06 2023
From
To
Section A Reference and administration details
Charity name Other names charity is known by Registered charity number (if any) 258630 Charity's principal address The Street Rotherwick Hampshire Postcode RG27 9BL
Rotherwick Village Hall
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| RayBeech | Chairman | |||
| Sue Scrutton | ||||
| Amanda Palmer | ||||
| Jennifer Gordon | ||||
Names of the trustees for the charity, if any, (for example, any custodian trustees)
| Name | Dates acted if not for whole year |
|---|---|
| The Official Trustees of Charitable Lands | |
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Names and addresses of advisers (Optional information)
| Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) |
|---|---|---|
| Type of adviser Name Address |
||
| Name of chief executive or names of senior staff members (Optional information) | ||
Section B Structure, governance and management
Description of the charity’s trusts
TRUST DEED DATED 19 DECEMBER 1931 AS AMMENDED 30 Type of governing document AUGUST 2013
(eg. trust deed, constitution) TRUST How the charity is constituted (eg. trust, association, company)
ELECTED BY INHABITANTS OF ROTHERWICK VILLAGE Trustee selection methods
(eg. appointed by, elected by)
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
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policies and procedures adopted for the induction and training of trustees;
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the charity’s organisational structure and any wider network with which the charity works;
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relationship with any related parties;
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trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
Summary of the objects of the charity set out in its governing document
PROVISION OF A VILLAGE HALL WHICH SHALL BE USED AS A MEETING PLACE FOR SOCIAL, EDUCATIONAL AND SPORTING EVENTS
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With due regard to guidance issued by the Charity Commission on public benefit, the trustees maintain and make the Hall available to individuals, organisations and clubs for meetings (public & private) such as social events, parties, weddings, dances, jumble sales, Mother & Toddler, brownies, badminton and yoga. There are a variety of letting rates according to type of use and duration.
Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
Additional details of objectives and activities (Optional information)
You may choose to include further statements, where relevant, about:
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policy on grantmaking;
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policy programme related investment;
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contribution made by volunteers.
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Section D Achievements and performance
The main income remains that of hires for wedding receptions with Summary of the main badminton clubs, Parent and Toddlers, Zumba and Choir being regular achievements of the charity local use. during the year The trustees have organised events including Bonfire Night and BBQ. Wedding Hire has not returned to pre covid times but does generate, along with general village hire, sufficient funds to maintain the hall without the need to apply for grants etc.
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Section E Financial review
At year end 30/06/22 reserves held in COIF Charities Investment Funds Brief statement of the stood at £85,025. On 29/09/22 £25,000 was drawn down to assist a charity’s policy on reserves current account payment of £29,800 for roof repairs. As at Y/E 30/06/23 the reserve stood at £64,947.76
Details of any funds materially in deficit
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
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the charity’s principal sources of funds (including any fundraising);
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how expenditure has supported the key objectives of the charity;
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investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
During this year it became necessary to carry out repairs to the main roof due to the degradation of the tile batons. This came to a cost of £29,800.00. Along with this major work all the outside window frames were treated and re-painted to bring the Hall up to an excellent standard at a cost of £4735.00
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Raymond Michael Beech Position (eg Secretary, Chair, Chairman etc) Date 22nd February 2024
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Charity Name ROTHERWICK VILLAGE HALL CHARITY |
Charity Name ROTHERWICK VILLAGE HALL CHARITY |
Charity Name ROTHERWICK VILLAGE HALL CHARITY |
Charity Name ROTHERWICK VILLAGE HALL CHARITY |
Charity Name ROTHERWICK VILLAGE HALL CHARITY |
CC16a | |
|---|---|---|---|---|---|---|
| For the period from |
Period start date 01-Jul-22 |
To |
||||
| Section A Receipts and payments | ||||||
| A1 Receipts | Unrestricted funds to the nearest £ (General Fund) 29,591 2,278 378 21 25,000 - - 57,268 |
Restricted funds to the nearest £ (Extraordinary Repair Fund) - - - - - - - - |
Endowment funds to the nearest £ (Endowment Fund) |
Total funds to the nearest £ 29,591 2,278 378 21 25,000 - - 57,268 |
Last year to the nearest £ |
|
| Lettings | 29,591 | - - - - - - - - |
22,250 | |||
| Events | 2,278 | 2,366 | ||||
| Dividends and interest | 378 | 767 | ||||
| Other | 21 | 252 | ||||
| Transfer from Investment Fund | 25,000 | 1,500 | ||||
| Donations | - | 845 | ||||
| - | - | |||||
| Sub total | 57,268 | 27,980 | ||||
| A2 Asset and investment sales, etc. Total receipts A3 Payments |
||||||
| - | - | - | - | - | ||
| 57,268 17,847 2,763 - 7,006 29,800 - - 57,416 |
- - - - - - - - - - |
- | 57,268 17,847 2,763 - 7,006 29,800 - - - 57,416 - 57,416 (148) |
|||
| 27,980 | ||||||
| Support and runningcosts | 17,847 | - - - - - - - - - |
16,120 | |||
| Events | 2,763 | 3,963 | ||||
| - | - | |||||
| Other repairs and maintenance | 7,006 | 10,105 | ||||
| Projects Roof repair | 29,800 | - | ||||
| - | ||||||
| - | ||||||
| - | ||||||
| **Sub total ** | 57,416 | 30,188 | ||||
| A4 Asset and investment purchases, etc. Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
||||||
| - | - | - | ||||
| 57,416 (148) - 28,956 28,808 |
- - |
|||||
| - | 30,188 | |||||
| (148) | - | (2,208) | ||||
| - | - - |
- - |
- 28,956 |
- | ||
| 28,956 | 31,164 | |||||
| 28,808 | - | - | 28,808 | 28,956 |
CCXX R5 accounts (SS)
21/02/2024
5
Section B Statement of assets and liabilities at the end of the period
| Categories Signed by one or two trustees on behalf of all the trustees B5 Liabilities B3 Investment assets B2 Other monetary assets B4 Assets retained for the charity’s own use B1 Cash funds |
Details COIF Income Units COIF Accumulation Units Details Total cash funds (agree balances with receipts and payments account(s)) Debtors Lloyds Current Lloyds 30 dayaccount Details Village Hall buildings includingfixtures fittings and land Details Details SundryCreditors Signature |
Unrestricted funds Restricted funds to nearest £ to nearest £ 13,670 - 15,138 - - 28,808 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - Fund to which asset belongs Cost (optional) Endowment - Restricted - - - - Fund to which asset belongs Cost (optional) Endowment - - - - - - - - - Fund to which liability relates Amount due (optional) Unrestricted - - - - - Print Name R.M. Beech |
Endowment funds to nearest £ |
|---|---|---|---|
| - | |||
| - | |||
| - | |||
| - | |||
| OK | |||
| Endowment funds to nearest £ |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| 2,156 | |||
| 62,792 | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| When due (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Date of approval |
|||
| R.M. Beech | 22/02/2024 | ||
CCXX R6 accounts (SS)
21/02/2024
6
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees/ Charity Name ROTHERWICK VILLAGE HALL CHARITY members of On accounts for the year 30 JUNE 2023 Charity no 258630 ended (if any) Set out on pages 5 to 6 (remember to include the page numbers of additional sheets)
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Respective The charity's trustees are responsible for the preparation of the accounts.
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responsibilities of The charity’s trustees consider that an audit is not required for this year
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trustees and examiner under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to:
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examine the accounts under section 145 of the Charities Act,
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to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and
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to state whether particular matters have come to my attention.
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Basis of independent My examination was carried out in accordance with general Directions examiner’s statement given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
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Independent In connection with my examination, no matter has come to my attention
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examiner's statement (other than that disclosed below *) 1. which gives me reasonable cause to believe that in, any material respect, the requirements:
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to keep accounting records in accordance with section 130 of the Charities Act; and
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to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act
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have not been met; or
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to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
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Please delete the words in the brackets if they do not apply.
| Signed: Name: Relevant professional qualification(s) or body (if any): |
23/10/2023 | |
|---|---|---|
| John Platt | ||
| Chartered Accountant |
1
IER
March 2012
Address:
Church Farm House
The Street, Rotherwick
Hook, Hants RG27 9BG
Section B Disclosure
Only complete if the examiner needs to highlight material problems.
Give here brief details of any items that the examiner wishes to disclose .
2
IER
March 2012