## **Trustees' Annual Report for the period**
Period start date Period end date 01 07 2022 30 06 2023
**From**
**To**
## Section A Reference and administration details
**Charity name Other names charity is known by Registered charity number (if any)** 258630 **Charity's principal address** The Street Rotherwick Hampshire **Postcode RG27 9BL**
Rotherwick Village Hall
## **Names of the charity trustees who manage the charity**
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||RayBeech|Chairman|||
||Sue Scrutton||||
||Amanda Palmer||||
||Jennifer Gordon||||
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## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
|**Name**|**Dates acted if not for whole year**|
|---|---|
|The Official Trustees of Charitable Lands||
|||
|||
**TAR**
March **2012**
1
## **Names and addresses of advisers (Optional information)**
|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|
|---|---|---|
|**Type of adviser**
**Name**
**Address**|||
||||
||||
||||
||||
|**Name of chief executive or names of senior staff members (Optional information)**|||
||||
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
TRUST DEED DATED 19 DECEMBER 1931 AS AMMENDED 30 Type of governing document AUGUST 2013
(eg. trust deed, constitution) TRUST How the charity is constituted (eg. trust, association, company)
ELECTED BY INHABITANTS OF ROTHERWICK VILLAGE Trustee selection methods
(eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
**Summary of the objects of the charity set out in its governing document**
PROVISION OF A VILLAGE HALL WHICH SHALL BE USED AS A MEETING PLACE FOR SOCIAL, EDUCATIONAL AND SPORTING EVENTS
**TAR**
March **2012**
2
With due regard to guidance issued by the Charity Commission on public benefit, the trustees maintain and make the Hall available to individuals, organisations and clubs for meetings (public & private) such as social events, parties, weddings, dances, jumble sales, Mother & Toddler, brownies, badminton and yoga. There are a variety of letting rates according to type of use and duration.
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
## **Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
**TAR**
March **2012**
3
Section D Achievements and performance
The main income remains that of hires for wedding receptions with **Summary of the main** badminton clubs, Parent and Toddlers, Zumba and Choir being regular **achievements of the charity** local use. **during the year** The trustees have organised events including Bonfire Night and BBQ. Wedding Hire has not returned to pre covid times but does generate, along with general village hire, sufficient funds to maintain the hall without the need to apply for grants etc.
**TAR**
March **2012**
4
## **Section E Financial review**
At year end 30/06/22 reserves held in COIF Charities Investment Funds **Brief statement of the** stood at £85,025. On 29/09/22 £25,000 was drawn down to assist a **charity’s policy on reserves** current account payment of £29,800 for roof repairs. As at Y/E 30/06/23 the reserve stood at £64,947.76
**Details of any funds materially in deficit**
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
During this year it became necessary to carry out repairs to the main roof due to the degradation of the tile batons. This came to a cost of £29,800.00. Along with this major work all the outside window frames were treated and re-painted to bring the Hall up to an excellent standard at a cost of £4735.00
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)** Raymond Michael Beech **Position (eg Secretary, Chair,** Chairman **etc) Date** 22nd February 2024
**TAR**
March **2012**
5
||
**Charity Name**
**ROTHERWICK VILLAGE HALL CHARITY**|
**Charity Name**
**ROTHERWICK VILLAGE HALL CHARITY**|
**Charity Name**
**ROTHERWICK VILLAGE HALL CHARITY**|
**Charity Name**
**ROTHERWICK VILLAGE HALL CHARITY**|
**Charity Name**
**ROTHERWICK VILLAGE HALL CHARITY**|**CC16a**|
|---|---|---|---|---|---|---|
||**For the period**
**from**||Period start date
01-Jul-22|**To**
|||
||||||||
|**Section A Receipts and payments**|||||||
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
(General Fund)
**29,591**
**2,278**
**378**
**21**
**25,000**
**-**
**-**
**57,268**||**Restricted**
**funds**
**to the nearest £**
(Extraordinary Repair
Fund)
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
(Endowment Fund)|**Total funds**
**to the nearest £**
**29,591**
**2,278**
**378**
**21**
**25,000**
**-**
**-**
**57,268**|**Last year**
**to the nearest £**|
|Lettings|**29,591**|||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||**22,250**|
|Events|**2,278**|||||**2,366**|
|Dividends and interest|**378**|||||**767**|
|Other|**21**|||||**252**|
|Transfer from Investment Fund|**25,000**|||||**1,500**|
|Donations|**-**|||||**845**|
||||||||
||**-**|||||**-**|
|**_Sub total_**|**57,268**|||||**27,980**|
|**A2 Asset and investment sales,**
**etc.**
**_Total receipts_**
**A3 Payments**|||||||
||**-**||**-**|**-**|**-**|**-**|
||**57,268**
**17,847**
**2,763**
**-**
**7,006**
**29,800**
**-**
**-**
**57,416**||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**-**|**57,268**
**17,847**
**2,763**
**-**
**7,006**
**29,800**
**-**
**-**
**-**
**57,416**
**-**
**57,416**
**(148)**||
|||||||**27,980**|
||||||||
|Support and runningcosts|**17,847**|||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||**16,120**|
|Events|**2,763**|||||**3,963**|
||**-**|||||**-**|
|Other repairs and maintenance|**7,006**|||||**10,105**|
|Projects Roof repair|**29,800**|||||**-**|
|||||||**-**|
||**-**||||||
||**-**||||||
||||||||
||||||||
|**_Sub total_ **|**57,416**|||||**30,188**|
|**A4 Asset and investment**
**purchases, etc.**
**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||
||**-**||**-**|**-**|||
||**57,416**
**(148)**
**-**
**28,956**
**28,808**||**-**
**-**||||
|||||**-**||**30,188**|
||||||||
||**(148)**|||**-**||**(2,208)**|
||**-**||**-**
**-**|**-**
**-**|**-**
**28,956**|**-**|
||**28,956**|||||**31,164**|
||**28,808**||**-**|**-**|**28,808**|**28,956**|
CCXX R5 accounts (SS)
21/02/2024
5
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**|**Details**
COIF Income Units
COIF Accumulation Units
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
Debtors
Lloyds Current
Lloyds 30 dayaccount
**Details**
Village Hall buildings includingfixtures
fittings and land
**Details**
**Details**
SundryCreditors
Signature|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**13,670**
**-**
**15,138**
**-**
**-**
**28,808**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
Endowment
**-**
Restricted
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
Endowment
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
Unrestricted
**-**
**-**
**-**
**-**
**-**
Print Name
R.M. Beech|**Endowment**
**funds**
**to nearest £**|
|---|---|---|---|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**2,156**|
||||**62,792**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**When due**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
|||||
||||Date of
approval|
|||R.M. Beech|22/02/2024|
|||||
CCXX R6 accounts (SS)
21/02/2024
6
## **Independent examiner's report on the accounts**
## **Section A Independent Examiner’s Report**
**Report to the trustees/** Charity Name **ROTHERWICK VILLAGE HALL CHARITY members of On accounts for the year** 30 JUNE 2023 **Charity no** 258630 **ended (if any) Set out on pages** 5 to 6 (remember to include the page numbers of additional sheets)
- **Respective** The charity's trustees are responsible for the preparation of the accounts.
- **responsibilities of** The charity’s trustees consider that an audit is not required for this year
- **trustees and examiner** under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to:
- examine the accounts under section 145 of the Charities Act,
- to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and
- to state whether particular matters have come to my attention.
- **Basis of independent** My examination was carried out in accordance with general Directions **examiner’s statement** given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
- **Independent** In connection with my examination, no matter has come to my attention
- **examiner's statement** (other than that disclosed below *) 1. which gives me reasonable cause to believe that in, any material respect, the requirements:
- to keep accounting records in accordance with section 130 of the Charities Act; and
- to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act
- have not been met; or
2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
* _Please delete the words in the brackets if they do not apply._
|**Signed:**
**Name:**
**Relevant professional**
**qualification(s) or body**
**(if any):**||23/10/2023|
|---|---|---|
||||
||John Platt||
||||
||Chartered Accountant||
1
**IER**
**March 2012**
**Address:**
Church Farm House
The Street, Rotherwick
Hook, Hants RG27 9BG
## **Section B Disclosure**
Only complete if the examiner needs to highlight material problems.
**Give here brief details of any items that the examiner wishes to disclose** .
2
**IER**
**March 2012**