Trustees' Annual Report for the period
Period start date Period end date 01 07 2021 30 06 2022 To
From
Section A Reference and administration details
Charity name Other names charity is known by Registered charity number (if any) 258630 Charity's principal address The Street Rotherwick Hampshire Postcode RG27 9BL
Rotherwick Village Hall
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| RayBeech | ||||
| Sue Scrutton | ||||
| Lisa Sharp | ||||
| Amanda Palmer | ||||
| Jennifer Gordon | ||||
Names of the trustees for the charity, if any, (for example, any custodian trustees)
| Name | Dates acted if not for whole year |
|---|---|
| The Official Trustees of Charitable Lands | |
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Names and addresses of advisers (Optional information)
| Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) |
|---|---|---|
| Type of adviser Name Address |
||
| Name of chief executive or names of senior staff members (Optional information) | ||
Section B Structure, governance and management
Description of the charity’s trusts
TRUST DEED DATED 19 DECEMBER 1931 AS AMMENDED 30 Type of governing document AUGUST 2013
(eg. trust deed, constitution) TRUST How the charity is constituted (eg. trust, association, company)
ELECTED BY INHABITANTS OF ROTHERWICK VILLAGE Trustee selection methods
(eg. appointed by, elected by)
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
-
policies and procedures adopted for the induction and training of trustees;
-
the charity’s organisational structure and any wider network with which the charity works;
-
relationship with any related parties;
-
trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
Summary of the objects of the charity set out in its governing document
PROVISION OF A VILLAGE HALL WHICH SHALL BE USED AS A MEETING PLACE FOR SOCIAL, EDUCATIONAL AND SPORTING EVENTS
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With due regard to guidance issued by the Charity Commission on public benefit, the trustees maintain and make the Hall available to individuals, organisations and clubs for meetings (public & private) such as social events, parties, weddings, dances, jumble sales, Mother & Toddler, brownies, badminton and yoga. There are a variety of letting rates according to type of use and duration.
Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
Additional details of objectives and activities (Optional information)
You may choose to include further statements, where relevant, about:
-
policy on grantmaking;
-
policy programme related investment;
-
contribution made by volunteers.
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Section D Achievements and performance
Since the Covid 19 pandemic there has been a resurgence of Hall hire Summary of the main although still not at pre Covid levels as yet. achievements of the charity during the year
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Section E Financial review
Reserves of £85,024 are at present held in Charities Investment Funds to Brief statement of the cover extraordinary events. charity’s policy on reserves
Details of any funds materially in deficit Further financial review details (Optional information) The principal source of funds is derived from wedding hire. You may choose to include Expenditure, apart from running costs, has been to maintain and improve additional information, where the structure and facilities of the Hall. relevant about: • the charity’s principal sources of funds (including any fundraising);
-
how expenditure has supported the key objectives of the charity;
-
investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Raymond Michael Beech Position (eg Secretary, Chair, Chairman etc) Date 8th January 2022
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| ROTHERWICK VILLAGE HALL CHARITY Charity Name |
ROTHERWICK VILLAGE HALL CHARITY Charity Name |
ROTHERWICK VILLAGE HALL CHARITY Charity Name |
ROTHERWICK VILLAGE HALL CHARITY Charity Name |
ROTHERWICK VILLAGE HALL CHARITY Charity Name |
CC16a | |
|---|---|---|---|---|---|---|
| For the period from |
01-Jul-21 Period start date |
To | ||||
| Section A Receipts and payments | ||||||
| A1 Receipts | Unrestricted funds to the nearest £ (General Fund) 22,250 2,366 767 252 1,500 845 - 27,980 |
Restricted funds to the nearest £ (Extraordinary Repair Fund) - - - - - - - - |
Endowment funds to the nearest £ (Endowment Fund) |
Total funds to the nearest £ 22,250 2,366 767 252 1,500 845 - 27,980 |
Last year to the nearest £ |
|
| Lettings | 22,250 | - - - - - - - - |
7,639 | |||
| Events | 2,366 | 134 | ||||
| Dividends and interest | 767 | 748 | ||||
| Other | 252 | 51 | ||||
| Grant | 1,500 | 17,907 | ||||
| Donations | 845 | - | ||||
| - | - | |||||
| Sub total | 27,980 | 26,379 | ||||
| A2 Asset and investment sales, etc. Total receipts A3 Payments |
||||||
| - | - | - | - | - | ||
| 27,980 16,120 3,963 - 10,105 - - - 30,188 |
- - - - - - - - - - |
- | 27,980 16,120 3,963 - 10,105 - - - - 30,188 - 30,188 (2,208) |
|||
| 26,379 | ||||||
| Support and runningcosts | 16,120 | - - - - - - - - - |
14,288 | |||
| Events | 3,963 | 38 | ||||
| Deposit refunds | - | 4,575 | ||||
| Other repairs and maintenance | 10,105 | 3,877 | ||||
| Projects | - | 891 | ||||
| - | ||||||
| - | ||||||
| - | ||||||
| **Sub total ** | 30,188 | 23,669 | ||||
| A4 Asset and investment purchases, etc. Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
||||||
| - | - | - | ||||
| 30,188 (2,208) - 31,164 28,956 |
- - |
|||||
| - | 23,669 | |||||
| (2,208) | - | 2,710 | ||||
| - | - - |
- - |
- 31,164 |
- | ||
| 31,164 | 28,454 | |||||
| 28,956 | - | - | 28,956 | 31,164 |
CCXX R5 accounts (SS)
08/01/2023
5
| Section B Statement of assets and liabilities at | Section B Statement of assets and liabilities at | the end of the period | |
|---|---|---|---|
| Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B4 Assets retained for the charity’s own use B5 Liabilities B3 Investment assets |
Signature SundryCreditors Details Village Hall buildings includingfixtures fittings and land Details Lloyds Paypal Details Details Total cash funds (agree balances with receipts and payments account(s)) Debtors Details COIF Income Units COIF Accumulation Units |
Unrestricted funds Restricted funds to nearest £ to nearest £ 28,956 - - - - 28,956 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - Fund to which asset belongs Cost (optional) Endowment - Restricted - - - - Fund to which asset belongs Cost (optional) Endowment - - - - - - - - - Fund to which liability relates Amount due (optional) Unrestricted - - - - - Print Name R.M. Beech |
Endowment funds to nearest £ |
| - | |||
| - | |||
| - | |||
| - | |||
| OK | |||
| Endowment funds to nearest £ |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| 260,000 | |||
| 59,025 | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| When due (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Date of approval |
|||
| R.M. Beech | 08/01/2023 | ||
CCXX R6 accounts (SS)
08/01/2023
6
Trustees' Annual Report for the period
Period start date Period end date 01 07 2021 30 06 2022 To
From
Section A Reference and administration details
Charity name Other names charity is known by Registered charity number (if any) 258630 Charity's principal address The Street Rotherwick Hampshire Postcode RG27 9BL
Rotherwick Village Hall
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| RayBeech | ||||
| Sue Scrutton | ||||
| Lisa Sharp | ||||
| Amanda Palmer | ||||
| Jennifer Gordon | ||||
Names of the trustees for the charity, if any, (for example, any custodian trustees)
| Name | Dates acted if not for whole year |
|---|---|
| The Official Trustees of Charitable Lands | |
TAR
March 2012
1
Names and addresses of advisers (Optional information)
| Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) |
|---|---|---|
| Type of adviser Name Address |
||
| Name of chief executive or names of senior staff members (Optional information) | ||
Section B Structure, governance and management
Description of the charity’s trusts
TRUST DEED DATED 19 DECEMBER 1931 AS AMMENDED 30 Type of governing document AUGUST 2013
(eg. trust deed, constitution) TRUST How the charity is constituted (eg. trust, association, company)
ELECTED BY INHABITANTS OF ROTHERWICK VILLAGE Trustee selection methods
(eg. appointed by, elected by)
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
-
policies and procedures adopted for the induction and training of trustees;
-
the charity’s organisational structure and any wider network with which the charity works;
-
relationship with any related parties;
-
trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
Summary of the objects of the charity set out in its governing document
PROVISION OF A VILLAGE HALL WHICH SHALL BE USED AS A MEETING PLACE FOR SOCIAL, EDUCATIONAL AND SPORTING EVENTS
TAR
March 2012
2
With due regard to guidance issued by the Charity Commission on public benefit, the trustees maintain and make the Hall available to individuals, organisations and clubs for meetings (public & private) such as social events, parties, weddings, dances, jumble sales, Mother & Toddler, brownies, badminton and yoga. There are a variety of letting rates according to type of use and duration.
Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
Additional details of objectives and activities (Optional information)
You may choose to include further statements, where relevant, about:
-
policy on grantmaking;
-
policy programme related investment;
-
contribution made by volunteers.
TAR
March 2012
3
Section D Achievements and performance
Since the Covid 19 pandemic there has been a resurgence of Hall hire Summary of the main although still not at pre Covid levels as yet. achievements of the charity during the year
TAR
March 2012
4
Section E Financial review
Reserves of £85,024 are at present held in Charities Investment Funds to Brief statement of the cover extraordinary events. charity’s policy on reserves
Details of any funds materially in deficit Further financial review details (Optional information) The principal source of funds is derived from wedding hire. You may choose to include Expenditure, apart from running costs, has been to maintain and improve additional information, where the structure and facilities of the Hall. relevant about: • the charity’s principal sources of funds (including any fundraising);
-
how expenditure has supported the key objectives of the charity;
-
investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Raymond Michael Beech Position (eg Secretary, Chair, Chairman etc) Date 8th January 2022
TAR
March 2012
5