## **Trustees' Annual Report for the period** Period start date Period end date 01 07 2021 30 06 2022 **To** **From** ## Section A Reference and administration details **Charity name Other names charity is known by Registered charity number (if any)** 258630 **Charity's principal address** The Street Rotherwick Hampshire **Postcode RG27 9BL** Rotherwick Village Hall ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||RayBeech|||| ||Sue Scrutton|||| ||Lisa Sharp|||| ||Amanda Palmer|||| ||Jennifer Gordon|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** |**Name**|**Dates acted if not for whole year**| |---|---| |The Official Trustees of Charitable Lands|| ||| ||| **TAR** March **2012** 1 ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of adviser**
**Name**
**Address**||| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |||| ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** TRUST DEED DATED 19 DECEMBER 1931 AS AMMENDED 30 Type of governing document AUGUST 2013 (eg. trust deed, constitution) TRUST How the charity is constituted (eg. trust, association, company) ELECTED BY INHABITANTS OF ROTHERWICK VILLAGE Trustee selection methods (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** PROVISION OF A VILLAGE HALL WHICH SHALL BE USED AS A MEETING PLACE FOR SOCIAL, EDUCATIONAL AND SPORTING EVENTS **TAR** March **2012** 2 With due regard to guidance issued by the Charity Commission on public benefit, the trustees maintain and make the Hall available to individuals, organisations and clubs for meetings (public & private) such as social events, parties, weddings, dances, jumble sales, Mother & Toddler, brownies, badminton and yoga. There are a variety of letting rates according to type of use and duration. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. **TAR** March **2012** 3 Section D Achievements and performance Since the Covid 19 pandemic there has been a resurgence of Hall hire **Summary of the main** although still not at pre Covid levels as yet. **achievements of the charity during the year** **TAR** March **2012** 4 ## **Section E Financial review** Reserves of £85,024 are at present held in Charities Investment Funds to **Brief statement of the** cover extraordinary events. **charity’s policy on reserves** **Details of any funds materially in deficit Further financial review details (Optional information)** The principal source of funds is derived from wedding hire. You **may choose** to include Expenditure, apart from running costs, has been to maintain and improve additional information, where the structure and facilities of the Hall. relevant about: • the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Raymond Michael Beech **Position (eg Secretary, Chair,** Chairman **etc) Date** 8th January 2022 **TAR** March **2012** 5 ||**ROTHERWICK VILLAGE HALL CHARITY**

**Charity Name**|**ROTHERWICK VILLAGE HALL CHARITY**

**Charity Name**|**ROTHERWICK VILLAGE HALL CHARITY**

**Charity Name**|**ROTHERWICK VILLAGE HALL CHARITY**

**Charity Name**|**ROTHERWICK VILLAGE HALL CHARITY**

**Charity Name**|**CC16a**| |---|---|---|---|---|---|---| ||**For the period**
**from**||01-Jul-21
Period start date|**To**||| |||||||| |**Section A Receipts and payments**||||||| |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
(General Fund)
**22,250**
**2,366**
**767**
**252**
**1,500**
**845**
**-**
**27,980**||**Restricted**
**funds**
**to the nearest £**
(Extraordinary Repair
Fund)
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
(Endowment Fund)|**Total funds**
**to the nearest £**
**22,250**
**2,366**
**767**
**252**
**1,500**
**845**
**-**
**27,980**|**Last year**
**to the nearest £**| |Lettings|**22,250**|||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||**7,639**| |Events|**2,366**|||||**134**| |Dividends and interest|**767**|||||**748**| |Other|**252**|||||**51**| |Grant|**1,500**|||||**17,907**| |Donations|**845**|||||**-**| |||||||| ||**-**|||||**-**| |**_Sub total_**|**27,980**|||||**26,379**| |**A2 Asset and investment sales,**
**etc.**
**_Total receipts_**
**A3 Payments**||||||| ||**-**||**-**|**-**|**-**|**-**| ||**27,980**
**16,120**
**3,963**
**-**
**10,105**
**-**
**-**
**-**
**30,188**||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**-**|**27,980**
**16,120**
**3,963**
**-**
**10,105**
**-**
**-**
**-**
**-**
**30,188**
**-**
**30,188**
**(2,208)**|| |||||||**26,379**| |||||||| |Support and runningcosts|**16,120**|||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||**14,288**| |Events|**3,963**|||||**38**| |Deposit refunds|**-**|||||**4,575**| |Other repairs and maintenance|**10,105**|||||**3,877**| |Projects|**-**|||||**891**| |||||||**-**| ||**-**|||||| ||**-**|||||| |||||||| |||||||| |**_Sub total_ **|**30,188**|||||**23,669**| |**A4 Asset and investment**
**purchases, etc.**
**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||| ||**-**||**-**|**-**||| ||**30,188**
**(2,208)**
**-**
**31,164**
**28,956**||**-**
**-**|||| |||||**-**||**23,669**| |||||||| ||**(2,208)**|||**-**||**2,710**| ||**-**||**-**
**-**|**-**
**-**|**-**
**31,164**|**-**| ||**31,164**|||||**28,454**| ||**28,956**||**-**|**-**|**28,956**|**31,164**| CCXX R5 accounts (SS) 08/01/2023 5 |**Section B Statement of assets and liabilities at**|**Section B Statement of assets and liabilities at**|**the end of the period**|| |---|---|---|---| |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|Signature
SundryCreditors
**Details**
Village Hall buildings includingfixtures
fittings and land
**Details**
Lloyds
Paypal
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
Debtors
**Details**
COIF Income Units
COIF Accumulation Units|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**28,956**
**-**
**-**
**-**
**-**
**28,956**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
Endowment
**-**
Restricted
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
Endowment
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
Unrestricted
**-**
**-**
**-**
**-**
**-**
Print Name
R.M. Beech|**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**260,000**| ||||**59,025**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||| ||||Date of
approval| |||R.M. Beech|08/01/2023| ||||| CCXX R6 accounts (SS) 08/01/2023 6 ## **Trustees' Annual Report for the period** Period start date Period end date 01 07 2021 30 06 2022 **To** **From** ## Section A Reference and administration details **Charity name Other names charity is known by Registered charity number (if any)** 258630 **Charity's principal address** The Street Rotherwick Hampshire **Postcode RG27 9BL** Rotherwick Village Hall ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||RayBeech|||| ||Sue Scrutton|||| ||Lisa Sharp|||| ||Amanda Palmer|||| ||Jennifer Gordon|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** |**Name**|**Dates acted if not for whole year**| |---|---| |The Official Trustees of Charitable Lands|| ||| ||| **TAR** March **2012** 1 ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of adviser**
**Name**
**Address**||| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |||| ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** TRUST DEED DATED 19 DECEMBER 1931 AS AMMENDED 30 Type of governing document AUGUST 2013 (eg. trust deed, constitution) TRUST How the charity is constituted (eg. trust, association, company) ELECTED BY INHABITANTS OF ROTHERWICK VILLAGE Trustee selection methods (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** PROVISION OF A VILLAGE HALL WHICH SHALL BE USED AS A MEETING PLACE FOR SOCIAL, EDUCATIONAL AND SPORTING EVENTS **TAR** March **2012** 2 With due regard to guidance issued by the Charity Commission on public benefit, the trustees maintain and make the Hall available to individuals, organisations and clubs for meetings (public & private) such as social events, parties, weddings, dances, jumble sales, Mother & Toddler, brownies, badminton and yoga. There are a variety of letting rates according to type of use and duration. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. **TAR** March **2012** 3 Section D Achievements and performance Since the Covid 19 pandemic there has been a resurgence of Hall hire **Summary of the main** although still not at pre Covid levels as yet. **achievements of the charity during the year** **TAR** March **2012** 4 ## **Section E Financial review** Reserves of £85,024 are at present held in Charities Investment Funds to **Brief statement of the** cover extraordinary events. **charity’s policy on reserves** **Details of any funds materially in deficit Further financial review details (Optional information)** The principal source of funds is derived from wedding hire. You **may choose** to include Expenditure, apart from running costs, has been to maintain and improve additional information, where the structure and facilities of the Hall. relevant about: • the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Raymond Michael Beech **Position (eg Secretary, Chair,** Chairman **etc) Date** 8th January 2022 **TAR** March **2012** 5