2025-12-31-accounts

SOUTHWATER VILLAGE HALL

Trustees’ Annual Report

for the period 01.01.25 to 31.12.25

Section A Reference and Administration

1. Charity Name:

Southwater Village Hall

1. Registered charity no:

2. Address:

256520 Church Lane Southwater Horsham RH13 9BT

1. Names of the charity trustees who manage the charity: -

No	Trustee Name	Office [if any]	Dates acted if not for whole year	Name of body entitled to appoint trustee [if any]
1	Susan Broomfield	Vice-Chair	Until 14.04.25	Elected
2	Emma Buckland			Southwater VH Preschool
3	Philippa French		From 08.12.25	Southwater Parish Council
4	Erica Haddon			Southwater Parish Council
5	Suzanne Lewis			Southwater WI
6	Nicolas Longdon	Treasurer & Vice-Chair		Elected
7	Teresa Longdon	Bookings Secretary		Southwater Games Afternoon
9	Derek Moore		Until 09.06.25	Southwater Parish Council
10	John O’Grady		From 10.03.25	Southwater Art Club
12	Ilanit Slowly	Secretary		Elected
13	David Taylor			Elim Church
15	James Tillier	Chair		Elected
16	Barbara Varley			Elected
17	Alexander Woolf			Elsden Dance Company

1. Custodian Trustee of Charity: Southwater Parish Council

Section B Structure, governance, and management

1. Type of governing document:

Trust Deed

1. How the charity is constituted:

Trust

1. Trustee selection method:

The Constitution of the Charity allows for up to five Elected Members [Trustees], and for up to 12 Representative Members [Trustees] appointed by organisations listed in the Trust Deed, and additional organisations agreed by the Management Committee. Elected Members are elected at the Annual General Meeting.

1

1. Meetings:

The Trustees meet as a Management Committee on a monthly basis, apart from August.

Section C Objective of the Charity

The Trust Deed states: -

‘The object of charity shall be the provision and maintenance of a village hall for the use of the inhabitants of Southwater and the neighbourhood [hereinafter called ‘the area of benefit’] without distinction of political, religious, or other opinions, including use for meetings, lectures and classes, and other forms of recreation and leisure-time occupation, with the object of improving the conditions of life for the said inhabitants.’

Section D Summary of the Main Achievements of the Charity during the year

1. The Village Hall continues to be well used. As well as regular bookings, casual bookings have continued to be steady. It is seen as a popular venue for children’s parties.

2. The Management Committee has continued to strive to provide a well-maintained village hall for the benefit of the local community and a number of significant improvements have been made. These included: -

3. The main hall and stage floor were sanded and resealed in February.

4. Additional solar panels were installed in February

   • .

5. The foyer floor covering was replaced in April, and the foyer and corridor walls were redecorated in May.

6. The Village Hall reached its centenary on 11[th] June 2025, with an evening of celebration on Friday 13[th] June attended by the committee, hall users, old and new, local councillors, past trustees, residents and local government representatives.

7. Looking to the future, we plan to replace the guttering on the Woodfield side of the hall and have allocated reserves for 100 replacement chairs

Section E Financial Review

1. 2025 saw continued significant expenditure as the Management Committee progressed various improvement projects for the Village Hall.

2. Direct running costs increased by 18.5%, driven almost entirely by electricity, which rose to £5,993.06 from £2,563.52 in 2024—an increase of 134%. As noted in the 2024 Trustees’ Report, the Hall had previously benefited from unusually low pre-Covid rates. The current contract with SSE runs until September 2027, after which substantially lower rates have already been secured. FIT, SEG, and RHI income totalling £3,509.33 helped offset the higher electricity costs. Electricity usage from the grid is expected to decrease in 2026 due to the installation of new solar panels.

2

1. Although hire charges alone did not cover direct costs, total income resulted in a surplus of £4,122.16, compared with £6,416.43 in 2024.

2. The Reserves Policy remains in place, with allocations reviewed regularly by the Management Committee.

3. The accounts have been independently examined and found satisfactory.

4. Overall, the Village Hall’s financial position remains healthy and secure.

Section F Declaration

The trustees declare that they have approved the trustees’ report above

Signed on behalf of the charity’s trustees.

Signature

Full name Position Date

3

Balance Sheet Report Southwater Village Hall Balances on 31 Dec 2025. 31-Dec-25 Asset Account Long-term Assets M and G Investments Long-term Assets (total) Current Asset5 & Liao., lities CAF Cash account C4F Gold Nat West Current Nat West Reserve Balan￿ on Customers Current Assets & Llabilities (total) Net current assets (liabilities) Liabillty 14,120.55 14,120.55 2,680.47 30,621.13 797.47 25.82 21.00 34,145.89 34,145.89 0.00 Total assets less current liabilities Long-tei-m Liabilities Chairs replacement Contingency Fund Main Door Replacement Long-terni Liabilities (total) 48,266.44 9,000.00 17,000.00 3,500.00 29,500.00 Total net assets (liabilities) Capital & Reserves End of year M and G Investments share value adjustment Profit and loss Capital & Resetves (total) Opening Balances Openlng Balances 18,766.44 -249 43 -67 634 99 -67 884 42 86,650.86 Total assets 48.266.44 48,266.44 Prepared on l Mar 2026 at 11:40:11

Balance Sheet Report Southwater Village Hall Balan￿S on 31 Dec 2024. 314lec44 Uablllty L.on(i-ieriiTr ￿kn"$e 22.389.87 21389.87 M and G InNBstTr￿nts Long4•mi Assets (tolall 2.060.96 27.292.37 3.879.97 9.937.81 704.IXI 43,875.11 43.875.11 CAF Gold Nat Wesi ￿rrent Nat West Reserrfe BalanrA on Customers Current Assets & Llabllltles (tota Net current assets Illabllltles) 68,2￿98 Total as8•ts19•8 wrrant Ilabllltl•s 17,OCK).IXI 4,0ts).00 11,5CM). 32AM).00 Contlngency Fund Hall Floor Solar Pane18 Long4emi Uabllltles Itotal) 33.7M98 Tolal not asmts Illabllltle8) -2 381 93 47 503 95 End of year M and G Invastments Share Value adjustm￿ Profit and loss Capltsl & R•8rn Itotsl) 49 885 88 83.650.86 Openlng 88lan(xs S62￿98 264.98 Totsl a•8•ts Prepared on 7 Feb 2025 at 16."40:10

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trustsesl members of S£Ji)ThluATEE On accounts forthe year ended s* 202 Charity no (rf any) 2S520 Sèt out on pages I report to the trustees on my examination of the accounts of the above tharity (Ihe Trusf) for the year ended Rasponslbilities and basis of report As the d)arity'S trustees. you are responsible for the preparation of the accounts in accordan￿ with the requirements of the Charities Act 2011 ('the Acr). I report in reS￿¢t of my 8xaminats.on of the Trust's accounts Ca￿led out under section 145 ofthe 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act_ Independent rrhe charity's gross ino)me exceeded £250,000 and l am qualified to oxaminerfs statemant undertake the examination by being a qualified member of [insert name of applicable listed bodyll. Delete l ] rfnot applicable. I have completed my examination. I confinn that no material matters have come to my attention in connection with the examination (other than that disclosed bdow "I whith gives ffle cause to believe that in, any material respect: the accounting records were not kept in accordance with section 130 of the Charities Act., or the accounts did not accord with the aco)unting records.. or the accounts did not comply with the applicable requirements conceming the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the aGcounts give a 'true and fairf view whith is not a matter considered as part of an independent &xamination. I have no cOn￿rn$ and have come arxoss no other matters in connection with the examination to vthich attention should be drawn ID this report in order to enable a proper understanding of the accounts to be reached. ' Hease delete the wo￿$ in the brackets if they (k) not apply. Signéd: Dats: i¢blL Namo: IER O¢t 2018

Rolovant professlonal qualification(s} or body lrfany): Fcc Address: Section B Disclosure Only complete if the examiner needs to highlight material matters of concem (see CC32, Independent examinatKJn of charity aC￿Unts.' directions and guidan￿ for examiners). Glve hero brief detalls of any Items that the oxaminer wishes to dlsclose. IER Oct 2018