## **SOUTHWATER VILLAGE HALL**
## **Trustees’ Annual Report**
for the period 01.01.25 to 31.12.25
## **Section A Reference and Administration**
1. Charity Name:
Southwater Village Hall
2. Registered charity no:
3. Address:
256520 Church Lane Southwater Horsham RH13 9BT
4. Names of the charity trustees who manage the charity: -
|No|Trustee Name|Office [if
any]|Dates acted if not for
whole year|Name of body entitled to
appoint trustee [if any]|
|---|---|---|---|---|
|1|Susan Broomfield|Vice-Chair|Until 14.04.25|Elected|
|2|Emma Buckland|||Southwater VH Preschool|
|3|Philippa French||From 08.12.25|Southwater Parish Council|
|4|Erica Haddon|||Southwater Parish Council|
|5|Suzanne Lewis|||Southwater WI|
|6|Nicolas Longdon|Treasurer &
Vice-Chair||Elected|
|7|Teresa Longdon|Bookings
Secretary||Southwater Games Afternoon|
|9|Derek Moore||Until 09.06.25|Southwater Parish Council|
|10|John O’Grady||From 10.03.25|Southwater Art Club|
|12|Ilanit Slowly|Secretary||Elected|
|13|David Taylor|||Elim Church|
|15|James Tillier|Chair||Elected|
|16|Barbara Varley|||Elected|
|17|Alexander Woolf|||Elsden Dance Company|
5. Custodian Trustee of Charity: Southwater Parish Council
## **Section B Structure, governance, and management**
1. Type of governing document:
Trust Deed
2. How the charity is constituted:
Trust
3. Trustee selection method:
The Constitution of the Charity allows for up to five Elected Members [Trustees], and for up to 12 Representative Members [Trustees] appointed by organisations listed in the Trust Deed, and additional organisations agreed by the Management Committee. Elected Members are elected at the Annual General Meeting.
1
4. Meetings:
The Trustees meet as a Management Committee on a monthly basis, apart from August.
## **Section C Objective of the Charity**
The Trust Deed states: -
_**‘The object of charity shall be the provision and maintenance of a village hall for the use of the inhabitants of Southwater and the neighbourhood [hereinafter called ‘the area of benefit’] without distinction of political, religious, or other opinions, including use for meetings, lectures and classes, and other forms of recreation and leisure-time occupation, with the object of improving the conditions of life for the said inhabitants.’**_
## **Section D Summary of the Main Achievements of the Charity during the year**
1. The Village Hall continues to be well used. As well as regular bookings, casual bookings have continued to be steady. It is seen as a popular venue for children’s parties.
2. The Management Committee has continued to strive to provide a well-maintained village hall for the benefit of the local community and a number of significant improvements have been made. These included: -
- The main hall and stage floor were sanded and resealed in February.
- Additional solar panels were installed in February
- .
- The foyer floor covering was replaced in April, and the foyer and corridor walls were redecorated in May.
3. The Village Hall reached its centenary on 11[th] June 2025, with an evening of celebration on Friday 13[th] June attended by the committee, hall users, old and new, local councillors, past trustees, residents and local government representatives.
4. Looking to the future, we plan to replace the guttering on the Woodfield side of the hall and have allocated reserves for 100 replacement chairs
## **Section E Financial Review**
1. 2025 saw continued significant expenditure as the Management Committee progressed various improvement projects for the Village Hall.
2. Direct running costs increased by 18.5%, driven almost entirely by electricity, which rose to £5,993.06 from £2,563.52 in 2024—an increase of 134%. As noted in the 2024 Trustees’ Report, the Hall had previously benefited from unusually low pre-Covid rates. The current contract with SSE runs until September 2027, after which substantially lower rates have already been secured. FIT, SEG, and RHI income totalling £3,509.33 helped offset the higher electricity costs. Electricity usage from the grid is expected to decrease in 2026 due to the installation of new solar panels.
2
3. Although hire charges alone did not cover direct costs, total income resulted in a surplus of £4,122.16, compared with £6,416.43 in 2024.
4. The Reserves Policy remains in place, with allocations reviewed regularly by the Management Committee.
5. The accounts have been independently examined and found satisfactory.
6. Overall, the Village Hall’s financial position remains healthy and secure.
## **Section F Declaration**
The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity’s trustees.
Signature
Full name Position Date
3
Balance Sheet Report
Southwater Village Hall
Balances on 31 Dec 2025.
31-Dec-25
Asset
Account
Long-term Assets
M and G Investments
Long-term Assets (total)
Current Asset5 & Liao., lities
CAF Cash account
C4F Gold
Nat West Current
Nat West Reserve
Balan on Customers
Current Assets & Llabilities (total)
Net current assets (liabilities)
Liabillty
14,120.55
14,120.55
2,680.47
30,621.13
797.47
25.82
21.00
34,145.89
34,145.89
0.00
Total assets less current liabilities
Long-tei-m Liabilities
Chairs replacement
Contingency Fund
Main Door Replacement
Long-terni Liabilities (total)
48,266.44
9,000.00
17,000.00
3,500.00
29,500.00
Total net assets (liabilities)
Capital & Reserves
End of year M and G Investments
share value adjustment
Profit and loss
Capital & Resetves (total)
Opening Balances
Openlng Balances
18,766.44
-249 43
-67 634 99
-67 884 42
86,650.86
Total assets
48.266.44
48,266.44
Prepared on l Mar 2026 at 11:40:11
Balance Sheet Report
Southwater Village Hall
BalanS on 31 Dec 2024.
314lec44
Uablllty
L.on(i-ieriiTr kn"$e
22.389.87
21389.87
M and G InNBstTrnts
Long4•mi Assets (tolall
2.060.96
27.292.37
3.879.97
9.937.81
704.IXI
43,875.11
43.875.11
CAF Gold
Nat Wesi rrent
Nat West Reserrfe
BalanrA on Customers
Current Assets & Llabllltles (tota
Net current assets Illabllltles)
68,298
Total as8•ts19•8 wrrant Ilabllltl•s
17,OCK).IXI
4,0ts).00
11,5CM).
32AM).00
Contlngency Fund
Hall Floor
Solar Pane18
Long4emi Uabllltles Itotal)
33.7M98
Tolal not asmts Illabllltle8)
-2 381 93
47 503 95
End of year M and G Invastments
Share Value adjustm
Profit and loss
Capltsl & R•8rn Itotsl)
49 885 88
83.650.86
Openlng 88lan(xs
S6298
264.98
Totsl a•8•ts
Prepared on 7 Feb 2025 at 16."40:10
CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examinerfs report on the
accounts
Section A
Independent Examiner's Report
Report to the trustsesl
members of
S£Ji)ThluATEE
On accounts forthe year
ended
s* 202
Charity no
(rf any)
2S520
Sèt out on pages
I report to the trustees on my examination of the accounts of the above
tharity (Ihe Trusf) for the year ended
Rasponslbilities and
basis of report
As the d)arity'S trustees. you are responsible for the preparation of the
accounts in accordan with the requirements of the Charities Act 2011
('the Acr).
I report in reS¢t of my 8xaminats.on of the Trust's accounts Caled out
under section 145 ofthe 2011 Act and in carrying out my examination, I
have followed all the applicable Directions given by the Charity Commission
under section 145(5)(b) of the Act_
Independent rrhe charity's gross ino)me exceeded £250,000 and l am qualified to
oxaminerfs statemant undertake the examination by being a qualified member of [insert name of
applicable listed bodyll. Delete l ] rfnot applicable.
I have completed my examination. I confinn that no material matters have
come to my attention in connection with the examination (other than that
disclosed bdow "I whith gives ffle cause to believe that in, any material
respect:
the accounting records were not kept in accordance with section 130
of the Charities Act., or
the accounts did not accord with the aco)unting records.. or
the accounts did not comply with the applicable requirements
conceming the form and content of accounts set out in the Charities
(Accounts and Reports) Regulations 2008 other than any requirement
that the aGcounts give a 'true and fairf view whith is not a matter
considered as part of an independent &xamination.
I have no cOnrn$ and have come arxoss no other matters in connection
with the examination to vthich attention should be drawn ID this report in
order to enable a proper understanding of the accounts to be reached.
' Hease delete the wo$ in the brackets if they (k) not apply.
Signéd:
Dats:
i¢blL
Namo:
IER
O¢t 2018
Rolovant professlonal
qualification(s} or body
lrfany):
Fcc
Address:
Section B
Disclosure
Only complete if the examiner needs to highlight material matters of concem
(see CC32, Independent examinatKJn of charity aCUnts.' directions and
guidan for examiners).
Glve hero brief detalls of
any Items that the
oxaminer wishes to
dlsclose.
IER
Oct 2018