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2023-12-31-accounts

SOUTHWATER VILLAGE HALL Trustees. Annual Report for the period 01.01.23 to 31.12.23 Sertlon A Reference and adminlstratk)n l. Charfty Name: Southwater Village Hall 2. Reglstered charity no: 256520 3. Address: Church Lane Southwater Horsham RH13 9BT 4. Names of the charfty trustees who manage the tharlty: _ No Trustee Name offi￿ [if an Dates acted rf not for whole ear Until 12.06.23 Name of body entltled to int trustee if an Southwater Welcome Club Elected Southwater VH Preschool Southwater VH P￿SChool Southwater WI Southwater Wl Elected Deborah Baile Susan Broomfield Emma Buckland Heather Clarke Karen James Suzanne Lewls Nlcolas Longdon VI￿-chaIr From 12.06.23 Until 13.03.23 Until 13.03.23 From 13.03.23 Treasurer from 09.01.23 T￿asurer Previously Secretary until 09.01.23 Prevlously Treasurer untll 09.01.23 Te￿$3 Longdon Secretary Until 09.01.23 Elerted From 09.01.23 Southwater Games Afternoon Southwater Parish Councll Southwater Parfsh Councll Geoffre Scoon Ilanit Slowly io Secretary Until 09.01.23 Frorn 09.01.23 Elected Elim Churth Southwater Horticultural Socie Eletted Elected Southwater Parlsh Coundl Elsden Dan￿ Com an li 12 David Ta lor Patrfda Thorpe 13 14 15 16 James Mllier Barbara Varfe Graham Watkins Alexander Woolf Chalr Sino 17.05.23 Custo(Ilan Trustee of Charity: Southwater Parlth Councll

Sectlon B Structurey governancep and management l. Type of govemlng document: Trust Deed 2. How the tharity is constltuted: Trust 3, Trustee selection method: The Constitution of the Charity allows for up to five Elected Members tTrustees], and for up to 12 Representative Members tTfUStees] appolnted by organi5ations listed in the Trust Deed, and additional organlsatlons agreed by the Management Committee. Elected Members a￿ elected at the Annual General Meetlng. 4. Meetings: The Trustees meet as a Management Commlttee on a monthly basls, apart from August. Sertlon C Objectlve of the Chatlty The Trust Deed states: _ 'The obJ•rt of c•￿￿ty shall be the prnvlsl¢>n and malnten•nc• of a vlllaq• hall for the use of the Inhabltants of Southwater and th• nelghbourhood [herelnafter called 'the area of benefit] wlthout dlstlnrtlon of polltlcal. rellglous, or other oplnlon$ Includlng use for meetlng4 lerturns and classe4 and other ft•rni$ of recreatlon and leISur￿tIMe occupatloffj wlth the objert of Improvlng the condltlons of Ime for the salal Inhabltants.. Sectlon D Summary of th• Maln Athl•v•m•nts of the Ch•rlty durlng the year l. The hall contlnues to be well used. As well as wular booklngs, demand for casual booking5 ha5 been strong with the Village Hall contlnulng to be seen as a popular venue for children's parties. 2. The Management Committee has continued to strive to provlde a well-malntalned village hall for the benefit of the local community and a number of Improvements have been made. These included: A new sound system has been Instslled. Incorrmtlng a handheld and lapel mic and the ability to play music via CD or Bluetooth. Thls has been well used by regular hall users and casual users allke. Fire alarm sensots were replaced, and a new 24 hour monltorlng system set up wlth Flre Rlsk UK. A new key fob system was installed with fobs Issued tr) regular hall users. Casual user5 acces5 a fob via the key box outside, the code Is changed monthly and emalled prior to use of the hall. The guttering has l)een ovethauled and grips. brad(ets and stop ends placed. Gutter hedgehogs have also been installed. Nonfunctlonlng windows were replaced and all now operate correctly.

  1. The car park lightlng was finally operational at the end of Juty. Planning perniission was agreed in May for four tx)Ilard lights, plus exterior buildlng lights. As Is requlred, Ilghting will tome on at dusk and go off at 11pm
  2. The new play area shelterloutdoor classroom and ar￿fi￿al gra55 was completed In Aprfil. This was funded from the Vlllage Hall's reserves with a contribution of £5000 from the Pre5th001. The Parish Counol, made a grant of £lOOO, towards thls and £2,451.10 was received from The Coop. which had selerted the project to benefit from its community Fund. The￿ was an Informal opening ceremony May. This was attended by the Chalrman of the Parish Counal, a representative from the The Coop, members of the Village Hall Management Commlttee. Preschool Committee, staff. parents, and the presthool children. Thls was covered on soaal medla and also featured in the local press.
  3. The Village Hall partl(Jpated In the Klngs Coronatlon ￿lebratIon In Aprll. The WI decorated the outslde of the hall and the Pre-school, Games Afternoon and the Welcome Club all marked the occasion.
  4. We look forward to 2024 with some new projects In mlnd, a kltchen furbishment and plannlng a Southwater Vlllage Hall Centenary celebration for th June 2025. We wlll also ￿leb17te with the preschool when they reath their 50 annlversary In the Summer. Sectlon E Flnandal Revl¢w l. There was ￿gnIficant addltlonal expeDdlture In 2023. Th1$ mainly related to the Committee's various projects. in partlcular the shelterloutdoor dassroom for the Preschool play area. This was all pald for from reseNes allocated for these projerts.
  5. The dlrect costs of runnlng the Vlllage Mall In 2023 were Covered by hlre charges nd there was in fatt a surplu5 of £2765.13. Thls Is despite an Increase of 34% In dlrett running costs. Thls Increase was malnly related to a one-off payment to Sovereign Deslgn Play Systems Ltd to provlde play a￿a inspectlons for the next flve years, the introductlon of flre alarni monltoring, and generally Increased rna1ntenan￿ costs.
  6. Despite the overall Increase in direct running costs, the Vlllage Hall benefltted from another year of very low energy costs. The net cost was only £478.38. This is because It continues to be on a low fixed tsriff for elettridty and gas [negOtlated pre-Energy Crisis] until 31st August 2024. In additlon. it received income for the electriclty produced by the solar panels from the Government's Feed In Tarlff Scheme [Frr] amoUn￿ng to £1,490.45, and a further £1,134.94 from the ReneWat￿e Heat In￿ntiVe Scheme [RHI], for the energy produced by the alr Source heat pumps.
  7. When the current fixed tsrlff comes to an end there vlll be o slgnificant Increase in the Village Hall's energy costs. In 2025. when the full effert of the new energy charges will be felt it is unlikely that the tyrrent level of hire charges wlll cover the direct running o)sts. In view of thls, the Management Committee will need to review its current hire charges. Charges have not been increased because of its strong commitment to suppo￿"ng local communty groups.
  8. A Reserves Policy is In Pla￿ and the amounts put aside are regularfy revlewed by the Management Committee.

SIgna￿re Full name fi•Ath . J. J(•&Jly Posiyon StCftAofr Dats 11.ol.ae*

Profft and Loss Report for Southwater Vlllage Hall Period from 1 Jan 2023 to 31 Dec 2023. Comparrson from 1 Jan 2022 to 31 Dec 2022. Comparlson Perlod Account Sales Regular Users Hlre Chwges Pr8- Schc Casual User Hiro Charges Saks It0￿) Inveslrlienis Income from Invostrn8nts Other Income Grants- Piay Area Shelter FIT- Solar Panels RHI - He* Puny Inloresl eamed Grants 8nd Donalvjng Charge lost key tok Mlsc COVID-19 grants Over Pa￿nent of In Oth•r Incom• (total) 10.170S) 7.953.O) 1.571.(I) 19.094JO 11.490.CN) 7.953.00 1,030.CKJ 20A73.00 1.412.31 1,100.46 7.451.10 1.4￿.47 1.134.93 79128 1Tr).(M) 25. 20.fJ) 1.000.00 1.774.95 762.04 126.56 2,667.00 82.48 6.413.01 O.(K) 11,01178 Total R•v•nu• (Tumover) 31119J9 27,986A7 Dlrect Expenses Regulatory charyo5 Cleanlng Electrldty Maintenance InsuranGe Wffl and Telekthon8 Cl8aning Materia15 Tradg rBfusa Garden Malntena 3.042.18 2,931.(h) 2.822.54 2,370.58 1.0gg.37 828.36 752.99 821.9) 1.172.82 2.408. 2.432.68 1.485.78 1,￿3.04 720.51 948.71 325.00 El I Water Equipment Webslle Gas WwKlrM C18aning Laundry Green Waste Monlhty bank account fee Solar Panel Clean Hall trJ)oking re￿nd Direct EX￿n$•$ (tolal) 381.28 380.38 313.33 35.92 284.98 310.94 325.¢)0 1LKJ.00 281.23 250.(K) 120. 60.CK) 45.LK) 16.929.37 12,&JD21

Gross Profft l (Loss) Indirect Expenses Pre School Sheltar Car Park Sound System Secunty System Committee eXper￿S Redecoration of main h811 Indlrect Exp•nsos (total) 1S19022 1&396.26 41.781.95 4.132.C(I 2,694.84 2,530.18 495.70 262.IX) 10.404.83 6.85 828.72 12,402AO 51,6X67 6Q5M04 24992.61 Not Income 4684US 2,993.86 Prepared on 29 Feb 2024 at 09:56.'21

CHARffY (W￿5￿)N Independent examinerfs report on the accounts Section A Independent Examiner s Report TC¢ q ILLAGf_ tla LL On fiy th y 3111 1033 (If any) 2gCs26 le 4tts thè olaiktsULMial I reFMYt to the truslees ￿ my examlnation ofthe acc￿ of lh8 above aftty (Ihe Trusf) for the year eThJed R￿PonsIbIlItI•• and ba•is ol roport accounts in 8c(x>rdance wtih the requirements of the Charities AL# 2011 (Tr A( I res￿ in r8SFCt of my examI￿lIOn ol th& TntsY8 accounts carried out r 88(hJn 145 of th8 2011 Ad and in c8rrylng out my axamlnatlon, I have followl all tho applKatA8 Dir8CtM)ns given by ts Charity Commission urKler 8edirm 145(5Xb) ofth8 Ac Ind•pend•nt d￿rit￿$ wosg èX(8d8d £250,(KKJ and l am qu¥lrftrJ to examlnofs stat•m•nt undertakg thé examinatTh by a qu￿rf￿d member of Ilnsert name of aP￿1¢bIe listed tM>Jyll. Dele181 l rfnot 8ppli¢able. I have oynpleled my examlnatk>n. I confimi that no materlal matt8r8 have come to my attention in connecttsjn th the examknatlon (other than that dlsdosed bth.) ththirh glv88 me cau8e to bel￿8 th81 kn. any materfal the accounts dKI nol 8wxd wlth the aLwunbTV T￿Yd$.. or acc4)unts dha not ¢cnply with the applicable requirements oncemiThJ the fom and content of accounts sel out in the Chaiitie8 (Accounts Repcts) Regulat¢ons 21KJ8 other th8n any requirem8nl that lh8 accounts give a Irue and fairf view whichls not 8 matter cons￿ as part of an iThJepend8nt eXaminatK￿. I have no c4)ncwrn and have ￿ across no olher m8ttar8 In conn8cUon th the examination lo which attention shoutd be drawn in this report in order to enabl8 a Kry6r urthrstandlrKJ of Ihe ao))unts to bo reached. . Plew delete the wds in the iyadrets rfthoy rn3t apply. osloi IER Oct 2018

Rekvant wofgssional qualificatiorfsl or body (If any): FCCA 1115 9C- Section B Disclosure Onty CL￿P￿te rf the examinef needs to high1￿ht matsnal matters ol ¢on¢om (see CC32, Ir￿ent examinatK)n of charity 8ccounts.. directsons aTh guidan￿ for examiners). Glv• h•r• brlof d•lall• of any ltsms that th• oxamlnor wlshM to dltyclos•. IER Oct 2018