INCOME AND EXPENDITURE ACCOUNT 2 For yow •ndlng 31 May 2025 202&2024 CASH AND BANK BALANCES AS AT 116124 2024-2025 FVH Main Account unresee Funds Resep4ed Funds 7,732.99 10,151.77 440.15 10,591.92 7.815.12 19,555.57 5.072.97 85. 21x1 Cb Ac(x)unl Barcbays Saver Account Monmouth Buildir¥J So Ca$h 40.261.65 TOTAL 9,075.12 17,876.49 5,220.41 202.75 42.966.69 INCOME RUGS RENT STD RENT LEASES DONATIONS BAR STOCK ADDED RESERVE8 BALLENGER FILM CLUB REFUR81SHMENT HALL CENTENERY 16.369.50 1.531.75 680.00 10.00 16,393 50 2,428.00 680.00 1,285 83 761.85 1.695 00 29.00 54,812.90 1,19S.02 EVENTS 804.51 JEZ LOWE ANY QUESTIONS NORTHUMBERLANO ROOTS WAY THE LASSES IRISH NIGHT CLOUD8ERRIES MISC TARTAN NIGHT GARETH DAVIES DISCO NIGHT- CENTENERY 153.50 764.50 540.00 319.60 320.10 744.55 230 50 796.02 OTHER INCOME HALL DEPOSITS INSURANCE CONTRIBUTION FILM NIGHTS EQUIPMENT HIRE 21x1 CLUB INTEREST Misc CREDIT CARD COSTS 850.¢XJ 136.35 2.341.C 1.050.CKI 149.22 2,802.80 12.Q) 2,255 ¢XI 2,250. 468. 269.25 35.(Kl 24.59 84,588.10 TOTAL INCOME 31,237.95 124.849.75 74,204.64
EXPENDrruRE GAS ELECTRIC WATER 2.292.43 3.019.77 539.1)] 1.670_77 3,326.10 512. UCENCES ALCOHOL FJPLPRS MOTION PICTURE LOERy HALL MASTER NNV 18D.00 552.22 300.98 40.00 265.00 lo.c) 180.00 575.36 323.87 20.00 265.00 10. EVENTS JEZ LOWE IRISH NIGHT WAY ThE LASSES GARH DAVIES DISCO NIGHT- CENTENERY 564 ¢XJ 190.58 802.crfj 636 49 5B.72 796.02 RESERVES BALLENGER REFURBISHMENT CENTENERY 1.254.85 57.695.27 £o.c £23,1.89 £0. 3,280.48 700. 1.540. 4,878.58 675.01 1.310.67 265.IXI 990.Th) CLEANING DEPOSIT REFUND FILMS AAINT GENERAL MAINT FIRE INSUR4NCE EQUIPMENT 2(KI CLUB GARDENS MISC 3.509.26 1.045.00 1,746.81 390.20 1.097.66 1,3SY).38 143.85 990.00 451.00 698.37 738.28 81.883.06 43.027.75 REPRESENTED BY CASH PJ4D WIK BALANCES 314Aty25 FVH Main Accwnt Unreserved FLXKIS 10591.92 Reseryed Funds 10151.77 440.15 3.770.91 £1,141.17 4,912.08 9.075.12 17.876.49 5,220.41 202.75 200 Club Accwnt Bartlays Saver Acctyjnt MorThJuth Builithro S(xyety 10.340. 12 15.078.tJ4 85.(KI 761.65 Bar Sl(x* 32.374.77 26.264.81 42,.69 TOTAL 31,176.89 124.849.75 74.204.64 Tre8surer'. Auditty. Oale. ZO
IS Benlaw Grove Felton Morpeth Northumberland NE65 9NG 30 June 2025 Mr Alan Rarnsbottom Treasurer, Felton Village Hall l Rochester Drive Felton Morpeth Northumberland NE65 9DS Dear Alan FELTON VILLAGE MALL ANNUAL AUDIT Z02&25 I have now completed the annual audit and the accounts for Felton Village Hall remain In good order, with records that are excellently presented and an audit trail that 15 easy to follow. As in prevlous years l am summarisln8 the checks I have undertaken during this audit to reach my conclu5ion* Flnance Pollcv The Vlllage Hall Finance Policy was formally adopted on 5th Ortober 2020, updated In May 2023 and15 Scheduled for review in September 2025 This document describes the key financial controls by which the funds of the charity, The Vllla8e Hall (Felton) are mana8ed. reported to trustees and audlted. stsrt and end ol y•ar flaures I confirmed that last yearfs Income and Expenditure Attount 2023-24 tl8ures were brought forward corrertly into the 2024-25 accounts, and that the start and year-end figures a8reed with the Vlllage Hall's bank account statements. FVH Re¢elpt •nd Payrnent Transactlons A sample of 25% of the yearfs receipt and payment transactions were tracked through the system from the cash book to the relevant supporting paperwork and also the bank account. These transattions were followed through to the Receipt and Payment reports which are presented at the committee meetln8s. The Month 12 totals are subsequently summari5ed Into the annual Income and Expenditure Account. Rental Income and lease agreements Regular user 6fOUPS and one-off private hirer income is collected timely and banked regularly. Follow up of latelunpald rental Income is closely monltored.
Two users of FVH, namely Felton Healthy Lrfestyle and The Bridge Newsletter are now under annual lease agreements which came into effett 1st January 2023 with rent change5 agreed annually. 200 Club The bank account reconciliations were checked for accuracy. The 200 Club receipts were checked to bank ststements and the control spreadsheet. A sample of Receipts and payments listed on the cashbook spreadsheet were checked to the bank account and to the draw winning numbeis wecorded in FVH minutes. Bank account re¢onciliatSon5 The monthly Receipts and Payments reporting process to the committee relies on financial Statements that Teconcile to the bank accounts. In this respect these were found to have been completed monthly and in order. Fllm aub The Film Club income and expenditure is recorded on spreadsheet and forms additlonal backup detail to that recorded in the cash book and also for the Receipts and Payment5 reports, whlch are presented to committee. Although bar stock is now shown a5 a separate item in the I&E. it is thought the frequencv of the check should be a8weed e.g. quarterlyi 6 monthly or annuallv. Bud8etin8 A bud8et Is prepared annually, updated monthly and foms part of the finance papers produced and reported at the monthly committee meetings. Mlnutes of meetln8S A revlew of committee meetin8 minutes confimied the finance reports are presented to the committee for approval and the accounts signed by the Chalr. Bankln8 arran8emenls- payln8 In cash As noted in previou5 reports there is now no local Barclay Bank branch in Alnwick. As a consequence the treasurer is using his own personal baftk account to pay In cash and subsequently having to transfer these amounts to the FVH Barclays Bank account. These transaciions are evidenced by an audit trail. It Is however difficult to achieve separation between organisational and personal bank ccount activity and is a weaknèss in control the committee is aware of. This weakness is unlikely to be unique with respett to village hall accounts generally Concluslon There is a sound system of financial control evident at Felton Village Hall and the finances continue to remain in good hand5. Thank you for your a5SiStance in enabling me to undertake this audit. Your5 Sincerely Patrick Canner MAAT
Treasurer's Re ort for Financial Year endin 31Ma 2025 Following the major refurbishment work in 2023124. covered by various grants, this year the kitchen was updated with new unrts, white goods and ovens at a cost of £22,696 which was self-funded. This sUlted in a reduction of assets by £11,790 leaving an overall balance of £31.177. slill a healthy position for the Village Hall funds. utilities have been one of the major costs for the Village Hall over the past few years; however, by May 2025, solar panels were being installed as part of an agreement with CA-North to supply electricty at a reduced cost when the panels were operating thus reducing our electricity bill by a significant amount. However, the committee decided to remove the gas supply once the gas heaters had been replaced with more efficient electric heaters so, whilst it is anticipated that the overall cost of utilities in the new year are likely to remain on a par with 24125, the decision, taken on environmental grounds was deemed to be a sensible one. The final changeover is expected to occur in the Autumn. Although the overall balance of the account is down, it was decided that charges would remain the same for the next year with the exception of events fund-raising for other charities when the charges would be brought into line with those for regular users. Banking continues to be a problem. however, there is now a Barclays hub in Alnwick each week which at least makes it possible to discuss issues with a member of Barclays staff. The books have been audited and were said to be in good order with no anomalies identrfied. The financial controls that are in place were reported as sound and in goo rder. A Ramsbottom 1 July 2025 PdH Treasurer
Chairman's Report Felton Village Hall AGM 2025 Where docs the time go? Another busy year comes to a close. A great deal has been achieved since our last AGM. We continue to have a significant numb¢r of regular users who use the hall weekly, monthly or at other regular intervals. We have also continued to attract on¢ off bookings for birthday parties, wakes and other privatc events as well as charity events. We continuc to improv¢ the facilities at the hall. This ycar we have refurbished the kitchen to a very high standard replacing thc gas cookcr with an induction hob and two electric ovens. We have also had solar panels and batteries fitted with the help of Community Action Northumberland which should significantly reduce our encrgy bills. Our next project is to replace all the outside doors. We have enjoyed a wide range of entertainment over the past year from Rural Highlights, regular film nights. an over 30's disco which was very successful and really well attended and prompted a re-run later in the year and a Tartan Evening in November. Money from events held this year are being used to provide free or reduced cost events for our l Ooth anniversary next year. Visitors to the hall are all very complirnentary about the upgrades we have done, so all the planning and hard work is worthwhile. The hall continues to thrive and is a great asset to the community with a hard working group of trustees and volunteers who give up their time to provide an excellent facility for Felton & West Thirston. I would like to thank all the trustees for their hard work over the past year and all the residents of our villages for supporting the village hall. Eileen Cameron Chair Person July 2025