INCOME AND EXPENDITURE ACCOUNT 2
For yow •ndlng 31 May 2025
202&2024
CASH AND BANK BALANCES AS AT 116124
2024-2025
FVH Main Account
unrese￿e￿ Funds
Resep4ed Funds
7,732.99
10,151.77
440.15
10,591.92
7.815.12
19,555.57
5.072.97
85.
21x1 C￿b Ac(x)unl
Barcbays Saver Account
Monmouth Buildir¥J So
Ca$h
40.261.65 TOTAL
9,075.12
17,876.49
5,220.41
202.75
42.966.69
INCOME
RUGS RENT
STD RENT
LEASES
DONATIONS
BAR STOCK ADDED
RESERVE8
BALLENGER
FILM CLUB
REFUR81SHMENT
HALL CENTENERY
16.369.50
1.531.75
680.00
10.00
16,393 50
2,428.00
680.00
1,285 83
761.85
1.695 00
29.00
54,812.90
1,19S.02
EVENTS
804.51
JEZ LOWE
ANY QUESTIONS
NORTHUMBERLANO ROOTS
WAY THE LASSES
IRISH NIGHT
CLOUD8ERRIES
MISC
TARTAN NIGHT
GARETH DAVIES
DISCO NIGHT- CENTENERY
153.50
764.50
540.00
319.60
320.10
744.55
230 50
796.02
OTHER INCOME
HALL DEPOSITS
INSURANCE CONTRIBUTION
FILM NIGHTS
EQUIPMENT HIRE
21x1 CLUB
INTEREST
Misc
CREDIT CARD COSTS
850.¢XJ
136.35
2.341.C
1.050.CKI
149.22
2,802.80
12.Q)
2,255 ¢XI
2,250.
468.
269.25
35.(Kl
24.59
84,588.10 TOTAL INCOME
31,237.95
124.849.75
74,204.64

EXPENDrruRE
GAS
ELECTRIC
WATER
2.292.43
3.019.77
539.1)]
1.670_77
3,326.10
512.
UCENCES
ALCOHOL
FJPLPRS
MOTION PICTURE
LO￿ERy
HALL MASTER
NNV
18D.00
552.22
300.98
40.00
265.00
lo.c￿)
180.00
575.36
323.87
20.00
265.00
10.
EVENTS
JEZ LOWE
IRISH NIGHT
WAY ThE LASSES
GAR￿H DAVIES
DISCO NIGHT- CENTENERY
564 ¢XJ
190.58
802.crfj
636 49
5B.72
796.02
RESERVES
BALLENGER
REFURBISHMENT
CENTENERY
1.254.85
57.695.27
£o.c
£23,1￿.89
£0.
3,280.48
700.
1.540.
4,878.58
675.01
1.310.67
265.IXI
990.Th)
CLEANING
DEPOSIT REFUND
FILMS
AAINT GENERAL
MAINT FIRE
INSUR4NCE
EQUIPMENT
2(KI CLUB
GARDENS
MISC
3.509.26
1.045.00
1,746.81
390.20
1.097.66
1,3SY).38
143.85
990.00
451.00
698.37
738.28
81.883.06
43.027.75
REPRESENTED BY CASH PJ4D WIK BALANCES
314Aty25
FVH Main Accwnt
Unreserved FLXKIS
10591.92 Reseryed Funds
10151.77
440.15
3.770.91
£1,141.17
4,912.08
9.075.12
17.876.49
5,220.41
202.75
200 Club Accwnt
Bartlays Saver Acctyjnt
MorThJuth Builithro S(xyety
10.340. 12
15.078.tJ4
85.(KI
761.65
Bar Sl(x*
32.374.77
26.264.81
42,￿.69 TOTAL
31,176.89
124.849.75
74.204.64
Tre8surer'.
Auditty.
Oale. ZO

IS Benlaw Grove
Felton
Morpeth
Northumberland
NE65 9NG
30 June 2025
Mr Alan Rarnsbottom
Treasurer, Felton Village Hall
l Rochester Drive
Felton
Morpeth
Northumberland
NE65 9DS
Dear Alan
FELTON VILLAGE MALL
ANNUAL AUDIT Z02&25
I have now completed the annual audit and the accounts for Felton Village Hall remain In
good order, with records that are excellently presented and an audit trail that 15 easy to
follow.
As in prevlous years l am summarisln8 the checks I have undertaken during this audit to
reach my conclu5ion*
Flnance Pollcv
The Vlllage Hall Finance Policy was formally adopted on 5th Ortober 2020, updated In May
2023 and15 Scheduled for review in September 2025
This document describes the key financial controls by which the funds of the charity, The
Vllla8e Hall (Felton) are mana8ed. reported to trustees and audlted.
stsrt and end ol y•ar flaures
I confirmed that last yearfs Income and Expenditure Attount 2023-24 tl8ures were brought
forward corrertly into the 2024-25 accounts, and that the start and year-end figures a8reed
with the Vlllage Hall's bank account statements.
FVH Re¢elpt •nd Payrnent Transactlons
A sample of 25% of the yearfs receipt and payment transactions were tracked through the
system from the cash book to the relevant supporting paperwork and also the bank
account.
These transattions were followed through to the Receipt and Payment reports which are
presented at the committee meetln8s. The Month 12 totals are subsequently summari5ed
Into the annual Income and Expenditure Account.
Rental Income and lease agreements
Regular user 6fOUPS and one-off private hirer income is collected timely and banked
regularly. Follow up of latelunpald rental Income is closely monltored.

Two users of FVH, namely Felton Healthy Lrfestyle and The Bridge Newsletter are now under
annual lease agreements which came into effett 1st January 2023 with rent change5 agreed
annually.
200 Club
The bank account reconciliations were checked for accuracy. The 200 Club receipts were
checked to bank ststements and the control spreadsheet.
A sample of Receipts and payments listed on the cashbook spreadsheet were checked to the
bank account and to the draw winning numbeis wecorded in FVH minutes.
Bank account re¢onciliatSon5
The monthly Receipts and Payments reporting process to the committee relies on financial
Statements that Teconcile to the bank accounts. In this respect these were found to have
been completed monthly and in order.
Fllm aub
The Film Club income and expenditure is recorded on spreadsheet and forms additlonal
backup detail to that recorded in the cash book and also for the Receipts and Payment5
reports, whlch are presented to committee.
Although bar stock is now shown a5 a separate item in the I&E. it is thought the frequencv
of the check should be a8weed e.g. quarterlyi 6 monthly or annuallv.
Bud8etin8
A bud8et Is prepared annually, updated monthly and foms part of the finance papers
produced and reported at the monthly committee meetings.
Mlnutes of meetln8S
A revlew of committee meetin8 minutes confimied the finance reports are presented to the
committee for approval and the accounts signed by the Chalr.
Bankln8 arran8emenls- payln8 In cash
As noted in previou5 reports there is now no local Barclay Bank branch in Alnwick. As a
consequence the treasurer is using his own personal baftk account to pay In cash and
subsequently having to transfer these amounts to the FVH Barclays Bank account. These
transaciions are evidenced by an audit trail.
It Is however difficult to achieve separation between organisational and personal bank
ccount activity and is a weaknèss in control the committee is aware of. This weakness is
unlikely to be unique with respett to village hall accounts generally
Concluslon
There is a sound system of financial control evident at Felton Village Hall and the finances
continue to remain in good hand5.
Thank you for your a5SiStance in enabling me to undertake this audit.
Your5 Sincerely
Patrick Canner
MAAT

Treasurer's Re
ort for Financial Year endin
31Ma
2025
Following the major refurbishment work in 2023124. covered by various grants,
this year the kitchen was updated with new unrts, white goods and ovens at a
cost of £22,696 which was self-funded. This ￿sUlted in a reduction of assets by
£11,790 leaving an overall balance of £31.177. slill a healthy position for the
Village Hall funds.
utilities have been one of the major costs for the Village Hall over the past few
years; however, by May 2025, solar panels were being installed as part of an
agreement with CA-North to supply electricty at a reduced cost when the panels
were operating thus reducing our electricity bill by a significant amount. However,
the committee decided to remove the gas supply once the gas heaters had been
replaced with more efficient electric heaters so, whilst it is anticipated that the
overall cost of utilities in the new year are likely to remain on a par with 24125, the
decision, taken on environmental grounds was deemed to be a sensible one. The
final changeover is expected to occur in the Autumn.
Although the overall balance of the account is down, it was decided that charges
would remain the same for the next year with the exception of events fund-raising
for other charities when the charges would be brought into line with those for
regular users.
Banking continues to be a problem. however, there is now a Barclays hub in
Alnwick each week which at least makes it possible to discuss issues with a
member of Barclays staff.
The books have been audited and were said to be in good order with no
anomalies identrfied. The financial controls that are in place were reported as
sound and in goo
rder.
A Ramsbottom
1 July 2025
PdH Treasurer

Chairman's Report
Felton Village Hall AGM 2025
Where docs the time go? Another busy year comes to a close. A great deal has
been achieved since our last AGM.
We continue to have a significant numb¢r of regular users who use the hall
weekly, monthly or at other regular intervals. We have also continued to attract
on¢ off bookings for birthday parties, wakes and other privatc events as well as
charity events.
We continuc to improv¢ the facilities at the hall. This ycar we have refurbished
the kitchen to a very high standard replacing thc gas cookcr with an induction
hob and two electric ovens. We have also had solar panels and batteries fitted
with the help of Community Action Northumberland which should significantly
reduce our encrgy bills. Our next project is to replace all the outside doors.
We have enjoyed a wide range of entertainment over the past year from Rural
Highlights, regular film nights. an over 30's disco which was very successful and
really well attended and prompted a re-run later in the year and a Tartan Evening
in November. Money from events held this year are being used to provide free or
reduced cost events for our l Ooth anniversary next year.
Visitors to the hall are all very complirnentary about the upgrades we have done,
so all the planning and hard work is worthwhile.
The hall continues to thrive and is a great asset to the community with a hard
working group of trustees and volunteers who give up their time to provide an
excellent facility for Felton & West Thirston.
I would like to thank all the trustees for their hard work over the past year and all
the residents of our villages for supporting the village hall.
Eileen Cameron
Chair Person
July 2025