INCOME AND EXPENDITURE ACCOUNT 2023.2024 For year ending 31 May 2024 2022 - 2023 CASH AND BANK BALANCES AS AT 116r23 2023 2024 4,678.63 6,263.12 21,512.56 5,012 82 85.00 Current Account 200 Club AccA)unt Barclays Saver Acc{nI MonrYM)Uth Buik1ing Society Cash 37.552.13 TOTAL 7,732.99 7.815 12 19.555.57 5.072.97 85.00 40,261 65 INCOME RUGS RENT STD RENT DONATIONS 14,554.53 2,169.00 157.95 16.369.50 2,211.75 10.00 RESERVES BALLENGER FILM CLUB REFURBISHMENT 2,000.00 34.40 1.695.00 29.00 54,812.90 EVENTS PRELUDE JEZ LOWE ANY QUESTIONS NOR THUMBERLAND ROOTS WAY THE LASSES IRISH NIGHT CLOUOBERRIES MISC 872.00 280.00 804 51 300.00 153.50 764.50 540.00 319.60 320.10 58.50 OTHER INCOME HALL DEPOSITS INSUFL4NCE CONTRIBUTION FILM NIGHTS EQUIPMENT HIRE 200 CLUB INTEREST MISC CREDIT CARO COSTS 700.00 119.67 2,527.90 20.00 2,532.00 103.16 514.99 2.71 850.00 136 35 2.341.00 900 2,2SO.00 468.36 269.25 26,572.59 TOTAL INCOME 84,588.10 ,124. GRAND TOTAL .75 EXPENDMJRE 2.292.43 3,019.77 539.00 2,885_36 3,003_28 276.00 ELECTRIC WATER LICENCES ALCOHOL PPLPRS MOTION PICTURE LOTTERY HALL STER NNVHC 360.00 982.44 274.37 180.00 552.22 300.98 4000 265.00 10.00 463.20 10.00
EVENTS ANY QUESTIONS PRELUDE JEZ LOWE IRISH NIGHT WAY THE LASSES 43.78 510.00 564.CKI 190.58 602.Tr] RESERVES BALLENGER FILM NIGHT REFURBISHMENT 305.00 1,254.85 57,695 27 2,885 51 329.89 850.00 1,093.01 2,222 16 S16.52 1,181.01 3.176.68 641.03 980.CQ 873.83 CLEANING ITrERNET DEPOSIT REFUND FILMS MAINT GENEL MAINT FIRE INSURANCE EQUIPMENT JUBILEE GARDEN 2 CLUB MISC 3.280.48 7t)) 00 1,540.94 4.878.58 675 01 1,31067 265.00 736.28 23. 3.07 TOTAL EXPENDITURE REPRESENTED BY CASH AND 8ANK BALA14CES 31•.24 8,W.99 7.815.12 19,555.57 5.072.97 85.IXI 1,697.C4J 29.IXI FVH Main Accounl 200 Club Account Barclay3 Saver A¢Unt Monmouth Building Soci8ty 10.151.77 9,075 12 17,876.49 S.220.41 202.75 440.15 Ballenger Reseple Film N1 Reserve 40,261.65 TOTAL 42, 6.69 GRAND TOTAL .75 e-c
IS Benlaw Grove Felton Morpeth Northumberland NE65 9NG 19 June 2024 Mr Alan Rarnsbottom Treasurer, Felton Village Hall l Rochester Drive Felton Morpeth Northumberland NE65 9DS Dear Alan FELTON VILLAGE HALL ANNUAL AUDIT 2023-24 The annual audit is complete. and the account5 for Felton Village Hall remain in good order with records that continue to be excellently presented and an audit trail that ts easy to follow. l am summarisin8 the checks I have undertaken durin8 this audit to reach my conclusions. Finance Pollcy The Village Hall Finance Policy was formally adopted on 5th October 2020, updated in May 2023 and is scheduled for annual review. This document describes the key financial controls by which the funds of the charlty, The Villa8e Hall (Feltonl are managed, reported to trustees and audited. Start ot year figures I confirmed last year's Income and Expenditure Account 2022-23 figures were brought forward Into this year's 2023-24 accounts and similarly the start and year-end figures agreed with the Village Hall's bank accounts. FVH Receipt and Payrnent Transactions A sample of 25% of the yearfs total receipt and payment transactions were tracked through the system from the cash book to supporting paperwork and the bank account. These transactions were followed through to land form the basis on the Receipt and Payment reports which are presented at the regular committee meetings, The totals are subsequently summarised into the annual Income and Expenditure Account. Rental Income and lease agreements Regular user 8roup5 and one-off private hirer income is collected timely and banked regularly and there is evidence that collection of unpaid rental income is closely monitored. The arrangements for two user5 of FVH, namely Felton Healthy Lifestyle and The Bridge Newsletter are now under annual lease agreements which came into effect 1st January 2023.
21JO Club The bank account reconciliations were checked for accuracy. The 2CK) Club receipts were checked to bank statements and the contiol 5pread5heet. A sample of Receipts and payments listed on the cashbook spreadsheet were checked to the bank account and to the draw winning numbers recorded in FVH minutes. Bank account reconclllatlons The monthly Receipts and Payment5 reporting process to the committee relies on financial statements that reconcile to the bank accounts. In this respect these were found to have been completed monthly and in order. Fllm Club The Film Club income and expenditure 15 recorded on spreadsheet and forms addltlonal backup detail to that recorded in the cash book and also forthe Receipts and Payments reports, which are presented to committee. Budgeting A budget is prepared annually. updated monthly and forms part of the finance papers produced and reported at the monthly committee meetings. Minutes of meetlngs A review of committee meeting minutes confirmed the finance reports are presented to the committee for approval and the accounts signed by the Chair. Banklng arrangements- payin8 In cash A5 olluded to in last yearfs report, the scheduled d05ure of the 8arclay Bank branch In Alnwick ha5 taken place and alternative means of paying cash into FVH accounts continues to prove difficult. This problem is presently overcome by the treasurer usin8 his own personal account to pay-in cash and subsequently transferring these amounts to the FVH Barclays Bank account. Whilst these transactions are evidenced by an audit trail, it is difficult to achieve separation between organisational and personal account activity, and is considered a weakness in control. As thi5 Sltuation at Fefton Village Hall 15 unlikely to be unlque wtth respect to village hall accounts generally, perhaps a direction could be sought from supporting organisations such is the North Northumberland Village Halls or Community Action Northumberland. Concluslon There is a sound 5y5tem of financial control evident at Felton Village Hall and the finances continue to remain in good hand5. Thallk you for your assistance in enabling me to undertake this audit. rs nc ely Patrick Canner MAAT
ChaRrman's Report Felton Village Hall AGM 2024 Another busy year comes to a close. A great deal has been achieved since our last AGM. We continue to have a significant number of regular users who use the hall weekly, monthly or at other regular intervals. We have also continued to attract one off bookings for birthday parties, wakes and other private events as well as charity events. The year began with the main haIl floor being sanded and resealed to a beautiful standard. Work continued on applying for grants to fund our toilet refurbishment a projector and screen were installed in the Coquet Room. Wall and roof insulation was added where necessary to assist with reducing our heating bills. The quotes for the toilet refurbishment were checked and a contractor decided upon, work started in March and is fjnished apart from a few decorative snags. We have also installed new shutters in the kitchen and servery to help with the gencral insulation in the hall. The Ballinger Trust supplied funding for youth activities and Meta Dance provided some free dance sessions. Thc hall won £250 from Dobbies for garden plants following our runners up place in their community garden project. We have enjoyed a wide rang¢ of entertainment over the past year from Rural Highlights, Northumberland Roots, Edwardian Music Hall, St. Patrick Day evcnt, Classical Music with Afternoon Tea to name but a few. The hall continues to thrive and is a great asset to the community with a hard working group of trustees who give up their time to provide an excellent facility for Felton & West Thirston. I would like to thank all the trustees for their hard work over the past year and all the residents of our villages for supporting the village hall. Eileen Cameron Chair Person July 2024
Treasurer's re ort for Financial Year endin 31Ma 2024 This year was a time of major refurbishment, with updated toilets, new roof insulation and new screens on the kitchen and servery hatches. The cost for this work came to £58, 797 with grants totalling £57, 620 being received towards the work. These changes have much improved the hall and we are extremely grateful to those organisations that have provided the funding. So, excluding the refurbishment income and costs, income for the year was £,25,978 with costs at £23,273 showing a net profit of £2,705, down slightly on budget because of the Hall's contribution towards the refurbishment costs. Figures are very much in line with the previous year. The major variable regarding costs in the past couple of years has b88n utilities and this meant a slight increase in booking charges hvo years ago; however, with the hall currently running under a fixed contract, utilities have remained steady for the past two years and with funds now standing at just short of £43,000, it was agreed that charges would remain the same for the next 12 months. The loss of banking facilities in the local area has been an ongoing problem, particularly when dealing with cash, and this has been further exacerbated followng the closure of Barclays Bank in Alnwid( and the planned closure of both Halifax and Lloyds in January 2025 when there will be no local banks in the immediate area. Th8 nearest Barclays Bank. the bank we use, is now in Newcastle, some 30+ miles distsnce. The books have been audited and were said to be in good order with no anomalies identified. The financial controls that ar8 in place were reported as sound and in goo der. Alan Ramsbott FVH Treasurer 10 July 2024