INCOME AND EXPENDITURE ACCOUNT 2023.2024
For year ending 31 May 2024
2022 - 2023
CASH AND BANK BALANCES AS AT 116r23
2023
2024
4,678.63
6,263.12
21,512.56
5,012 82
85.00
Current Account
200 Club AccA)unt
Barclays Saver Acc{￿nI
MonrYM)Uth Buik1ing Society
Cash
37.552.13 TOTAL
7,732.99
7.815 12
19.555.57
5.072.97
85.00
40,261 65
INCOME
RUGS RENT
STD RENT
DONATIONS
14,554.53
2,169.00
157.95
16.369.50
2,211.75
10.00
RESERVES
BALLENGER
FILM CLUB
REFURBISHMENT
2,000.00
34.40
1.695.00
29.00
54,812.90
EVENTS
PRELUDE
JEZ LOWE
ANY QUESTIONS
NOR THUMBERLAND ROOTS
WAY THE LASSES
IRISH NIGHT
CLOUOBERRIES
MISC
872.00
280.00
804 51
300.00
153.50
764.50
540.00
319.60
320.10
58.50
OTHER INCOME
HALL DEPOSITS
INSUFL4NCE CONTRIBUTION
FILM NIGHTS
EQUIPMENT HIRE
200 CLUB
INTEREST
MISC
CREDIT CARO COSTS
700.00
119.67
2,527.90
20.00
2,532.00
103.16
514.99
2.71
850.00
136 35
2.341.00
900
2,2SO.00
468.36
269.25
26,572.59 TOTAL INCOME
84,588.10
,124.
GRAND TOTAL
.75
EXPENDMJRE
2.292.43
3,019.77
539.00
2,885_36
3,003_28
276.00
ELECTRIC
WATER
LICENCES
ALCOHOL
PPLPRS
MOTION PICTURE
LOTTERY
HALL ￿STER
NNVHC
360.00
982.44
274.37
180.00
552.22
300.98
4000
265.00
10.00
463.20
10.00

EVENTS
ANY QUESTIONS
PRELUDE
JEZ LOWE
IRISH NIGHT
WAY THE LASSES
43.78
510.00
564.CKI
190.58
602.Tr]
RESERVES
BALLENGER
FILM NIGHT
REFURBISHMENT
305.00
1,254.85
57,695 27
2,885 51
329.89
850.00
1,093.01
2,222 16
S16.52
1,181.01
3.176.68
641.03
980.CQ
873.83
CLEANING
ITr￿ERNET
DEPOSIT REFUND
FILMS
MAINT GENE￿L
MAINT FIRE
INSURANCE
EQUIPMENT
JUBILEE GARDEN
2￿ CLUB
MISC
3.280.48
7t)) 00
1,540.94
4.878.58
675 01
1,31067
265.00
736.28
23.
3.07
TOTAL EXPENDITURE
REPRESENTED BY CASH AND 8ANK BALA14CES
31•.24
8,W.99
7.815.12
19,555.57
5.072.97
85.IXI
1,697.C4J
29.IXI
FVH Main Accounl
200 Club Account
Barclay3 Saver A¢￿Unt
Monmouth Building Soci8ty
10.151.77
9,075 12
17,876.49
S.220.41
202.75
440.15
Ballenger Reseple
Film N￿￿1 Reserve
40,261.65 TOTAL
42,
6.69
GRAND TOTAL
.75
e-c

IS Benlaw Grove
Felton
Morpeth
Northumberland
NE65 9NG
19 June 2024
Mr Alan Rarnsbottom
Treasurer, Felton Village Hall
l Rochester Drive
Felton
Morpeth
Northumberland
NE65 9DS
Dear Alan
FELTON VILLAGE HALL
ANNUAL AUDIT 2023-24
The annual audit is complete. and the account5 for Felton Village Hall remain in good order
with records that continue to be excellently presented and an audit trail that ts easy to
follow.
l am summarisin8 the checks I have undertaken durin8 this audit to reach my conclusions.
Finance Pollcy
The Village Hall Finance Policy was formally adopted on 5th October 2020, updated in May
2023 and is scheduled for annual review.
This document describes the key financial controls by which the funds of the charlty, The
Villa8e Hall (Feltonl are managed, reported to trustees and audited.
Start ot year figures
I confirmed last year's Income and Expenditure Account 2022-23 figures were brought
forward Into this year's 2023-24 accounts and similarly the start and year-end figures agreed
with the Village Hall's bank accounts.
FVH Receipt and Payrnent Transactions
A sample of 25% of the yearfs total receipt and payment transactions were tracked through
the system from the cash book to supporting paperwork and the bank account.
These transactions were followed through to land form the basis on the Receipt and
Payment reports which are presented at the regular committee meetings,
The totals are subsequently summarised into the annual Income and Expenditure Account.
Rental Income and lease agreements
Regular user 8roup5 and one-off private hirer income is collected timely and banked
regularly and there is evidence that collection of unpaid rental income is closely monitored.
The arrangements for two user5 of FVH, namely Felton Healthy Lifestyle and The Bridge
Newsletter are now under annual lease agreements which came into effect 1st January
2023.

21JO Club
The bank account reconciliations were checked for accuracy. The 2CK) Club receipts were
checked to bank statements and the contiol 5pread5heet.
A sample of Receipts and payments listed on the cashbook spreadsheet were checked to the
bank account and to the draw winning numbers recorded in FVH minutes.
Bank account reconclllatlons
The monthly Receipts and Payment5 reporting process to the committee relies on financial
statements that reconcile to the bank accounts.
In this respect these were found to have been completed monthly and in order.
Fllm Club
The Film Club income and expenditure 15 recorded on spreadsheet and forms addltlonal
backup detail to that recorded in the cash book and also forthe Receipts and Payments
reports, which are presented to committee.
Budgeting
A budget is prepared annually. updated monthly and forms part of the finance papers
produced and reported at the monthly committee meetings.
Minutes of meetlngs
A review of committee meeting minutes confirmed the finance reports are presented to the
committee for approval and the accounts signed by the Chair.
Banklng arrangements- payin8 In cash
A5 olluded to in last yearfs report, the scheduled d05ure of the 8arclay Bank branch In
Alnwick ha5 taken place and alternative means of paying cash into FVH accounts continues
to prove difficult. This problem is presently overcome by the treasurer usin8 his own
personal account to pay-in cash and subsequently transferring these amounts to the FVH
Barclays Bank account.
Whilst these transactions are evidenced by an audit trail, it is difficult to achieve separation
between organisational and personal account activity, and is considered a weakness in
control.
As thi5 Sltuation at Fefton Village Hall 15 unlikely to be unlque wtth respect to village hall
accounts generally, perhaps a direction could be sought from supporting organisations such
is the North Northumberland Village Halls or Community Action Northumberland.
Concluslon
There is a sound 5y5tem of financial control evident at Felton Village Hall and the finances
continue to remain in good hand5.
Thallk you for your assistance in enabling me to undertake this audit.
rs
nc
ely
Patrick Canner
MAAT

ChaRrman's Report
Felton Village Hall AGM 2024
Another busy year comes to a close. A great deal has been achieved since our last
AGM.
We continue to have a significant number of regular users who use the hall weekly,
monthly or at other regular intervals. We have also continued to attract one off
bookings for birthday parties, wakes and other private events as well as charity
events.
The year began with the main haIl floor being sanded and resealed to a beautiful
standard. Work continued on applying for grants to fund our toilet refurbishment a
projector and screen were installed in the Coquet Room.
Wall and roof insulation was added where necessary to assist with reducing our
heating bills.
The quotes for the toilet refurbishment were checked and a contractor decided upon,
work started in March and is fjnished apart from a few decorative snags.
We have also installed new shutters in the kitchen and servery to help with the
gencral insulation in the hall.
The Ballinger Trust supplied funding for youth activities and Meta Dance provided
some free dance sessions.
Thc hall won £250 from Dobbies for garden plants following our runners up place
in their community garden project.
We have enjoyed a wide rang¢ of entertainment over the past year from Rural
Highlights, Northumberland Roots, Edwardian Music Hall, St. Patrick Day evcnt,
Classical Music with Afternoon Tea to name but a few.
The hall continues to thrive and is a great asset to the community with a hard
working group of trustees who give up their time to provide an excellent facility for
Felton & West Thirston.
I would like to thank all the trustees for their hard work over the past year and all
the residents of our villages for supporting the village hall.
Eileen Cameron
Chair Person
July 2024

Treasurer's re
ort for Financial Year endin
31Ma
2024
This year was a time of major refurbishment, with updated toilets, new roof
insulation and new screens on the kitchen and servery hatches.
The cost for this work came to £58, 797 with grants totalling £57, 620 being
received towards the work. These changes have much improved the hall and we
are extremely grateful to those organisations that have provided the funding.
So, excluding the refurbishment income and costs, income for the year was
£,25,978 with costs at £23,273 showing a net profit of £2,705, down slightly on
budget because of the Hall's contribution towards the refurbishment costs.
Figures are very much in line with the previous year.
The major variable regarding costs in the past couple of years has b88n utilities
and this meant a slight increase in booking charges hvo years ago; however, with
the hall currently running under a fixed contract, utilities have remained steady for
the past two years and with funds now standing at just short of £43,000, it was
agreed that charges would remain the same for the next 12 months.
The loss of banking facilities in the local area has been an ongoing problem,
particularly when dealing with cash, and this has been further exacerbated
followng the closure of Barclays Bank in Alnwid( and the planned closure of both
Halifax and Lloyds in January 2025 when there will be no local banks in the
immediate area. Th8 nearest Barclays Bank. the bank we use, is now in
Newcastle, some 30+ miles distsnce.
The books have been audited and were said to be in good order with no
anomalies identified. The financial controls that ar8 in place were reported as
sound and in goo
der.
Alan Ramsbott
FVH Treasurer
10 July 2024