2023-12-31-accounts - Cleveland Mountain Rescue Team

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Trustees’ Annual Report for the period

From 1[st] January 2023 to 31[st] December 2023

Charity name: Cleveland Mountain Rescue Team

Charity registration number: 252905

Objectives and Activities

Summary of the purposes of the charity as set out in its governing document	Cleveland Mountain Rescue Team provides a voluntary Search and Rescue service for people who are in difficulty in the upland areas of the North York Moors. In addition, we provide this service when needed to lowland, urban, animal and water/flood issues both locally and in other parts of the UK as required.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	The Team’s work is broad and varied. It comprises, in the above-mentioned areas: Rescues of people who are injured, Searches for people (some of whom are described as vulnerable) who are lost or missing and sometimes evacuation of people in communities subject to flooding conditions. Sadly, sometimes we are involved in the recovery of the deceased. Additionally, we are trained in swift water rescue techniques where people find themselves in difficulties in water environments. Occasionally we give assistance to animals like dogs who are in a precarious position. This is to hopefully prevent the animal owner attempting a self-rescue and subsequently getting into difficulties. To be able to carry out this work the Team operates a fleet of four vehicles, one a Control vehicle equipped with state-of- the-art IT and radios, and three 4x4 vehicles of which two are Land Rovers. A well equipped modern, secure Base houses the vehicles and our equipment. This equipment includes inter alia technical equipment for crag work, comprehensive medical equipment, water rescue equipment, as well as drying and secure storage. The Base also lends itself to be operational and has a Control Room for use in local Call Outs. Furthermore, there are audio visual facilities for our own training and for local groups to be invited to the Base for talks and demonstrations. All Search and Rescue Team members are rigorously trained to meet local demands and the MREW (our national body) guidelines. We also provide PPE equipment to our members. Some of our Team are Support members, who amongst other things raise money for the Team by reaching out to the local public and local organisations. Often this involves a presence at local shows and events which contributes to the public awareness of hill safety and our activities.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity	It can be confirmed that the Team has regard to the Charity Commission guidance on public benefit. The services of the Team are totally free to the public.

Summary of the
purposes of the
charity as set out in
its governing
document

Cleveland Mountain Rescue Team provides a voluntary
Search and Rescue service for people who are in difficulty in
the upland areas of the North York Moors. In addition, we
provide this service when needed to lowland, urban, animal
and water/flood issues both locally and in other parts of the
UK as required.

Summary of the
main activities in
relation to those
purposes for the
public benefit, in
particular, the
activities, projects or
services identified in
the accounts.

The Team’s work is broad and varied. It comprises, in the
above-mentioned areas: Rescues of people who are injured,
Searches for people (some of whom are described as
vulnerable) who are lost or missing and sometimes
evacuation of people in communities subject to flooding
conditions. Sadly, sometimes we are involved in the recovery
of the deceased. Additionally, we are trained in swift water
rescue techniques where people find themselves in difficulties
in water environments. Occasionally we give assistance to
animals like dogs who are in a precarious position. This is to
hopefully prevent the animal owner attempting a self-rescue
and subsequently getting into difficulties.
To be able to carry out this work the Team operates a fleet of
four vehicles, one a Control vehicle equipped with state-of-
the-art IT and radios, and three 4x4 vehicles of which two are
Land Rovers. A well equipped modern, secure Base houses
the vehicles and our equipment. This equipment includes inter
alia technical equipment for crag work, comprehensive
medical equipment, water rescue equipment, as well as drying
and secure storage.
The Base also lends itself to be operational and has a Control
Room for use in local Call Outs. Furthermore, there are audio
visual facilities for our own training and for local groups to be
invited to the Base for talks and demonstrations.
All Search and Rescue Team members are rigorously trained
to meet local demands and the MREW (our national body)
guidelines. We also provide PPE equipment to our members.
Some of our Team are Support members, who amongst other
things raise money for the Team by reaching out to the local
public and local organisations. Often this involves a presence
at local shows and events which contributes to the public
awareness of hill safety and our activities.

Statement confirming
whether the trustees
have had regard to
the guidance issued
by the Charity

It can be confirmed that the Team has regard to the Charity
Commission guidance on public benefit. The services of the
Team are totally free to the public.

Commission on public benefit

Additional information (optional) Youmay choose toincludefurtherstatementswhererelevant about:	Additional information (optional) Youmay choose toincludefurtherstatementswhererelevant about:
Policy on grant making	The Charity does not provide grants.
Policy on social investment including program related investment	The charity does not run a program of social investment.
Contribution made by volunteers	The Charity is entirely dependent upon volunteering. No payments are made to any volunteer for their contribution to the fulfilment of the objectives of the charity. Volunteers gave 2742 hours of their time to search and rescue during the year. The time given in training, administration and other activities is in addition to the operational hours.
Other	There are 4 Base Trustees named below. They have been appointed and do not require re-election. Like the other Trustees they submit a report to the AGM. The elected Trustees submit a report to the Annual General Meeting.

Achievements and Performance

Summary of the
main achievements
of the charity,
identifying the
difference the
charity’s work has
made to the
circumstances of its
beneficiaries and any
wider benefits to
society as a whole.

Call-outs and Incidents.
In Cleveland MRT we define ‘calls for service’ in two ways:
• A Call Out is where at least one member leaves home or work etc
to head to the Base or to an RV, having been requested to do so in
relation to a search or rescue etc (even if stood down on the way
there).
• An incident includes a range of circumstances such as event
cover where injuries are dealt with (e.g. the Boltby Bash) or a
standby (e.g. for flooding) or we were cancelled before anyone left
home etc or the Call Out officer dealt with a Police / Ambulance
call for advice but where no deployment took place or a SARCALL
log was transferred to another Team to deal with. A SARCALL log
is the electronic method we use for data capture on a Call Out.
In 2023 we attended 51 callouts, (60 in 2022) almost one per
week. There were also 25 incidents (an increase of three on 2022.)
TOTAL Call Outs 51. Incidents 25.
Total volunteer hours on searches and rescues = 2742
There were nine searches and 42 rescues (including a dog rescue)
The figures include time we are present to rescue people at
moorland events like “The Boltby Bash”.
We regularly receive compliments and expressions of gratitude via
emails, social media, donations and the press. We regularly
receive thanks and verbal appreciation from the Police and
Ambulance Service. They indicate that we make a difference.

Additional information (optional)

You may choose to include further statements where relevant about:

Achievements against objectives set	The Team was able to meet the objective to provide a search and rescue service 24/7 throughout 2023.
Performance of fundraising activities against objectives set	The fundraising activities of the Support Group and others achieved the objective to provide money to operate the Team and enable projects, such as the acquisition of electronic monitoring and recording of casualties to be achieved. Fundraising raised £28592 and the fundraising costs were £3578. This is an 8:1 return on investment, every £1 spent on fundraising earned £8. Fundraising is achieved by unpaid volunteers.
Investment performance against objectives	The Charity maintained sufficient cash funds within bank accounts to ensure that it can operate.
Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	The balance of accounts shows a surplus for the year of £25,569.
Statement explaining the policy for holding reserves stating why they are held	Reserves are held to enable the Charity to meet its objectives in the event that fundraising activities cease for a period of 1 year and to enable projects for continuing and enhancing the provision of search and rescue within the Team’s operational area.
Amount of reserves held	£165,000 split across the following Emergency operating fund £80,000 Base fund £10,000 Vehicle fund £10,000 Special projects fund £5,000 Replacement Vehicle fund £60,000
Reasons for holding zero reserves	Not applicable.
Details of fund materially in deficit	None.
Explanation of any uncertainties about the charity continuing as a going concern	Not applicable.

Additional information (optional) You may choose to include further statements where relevant about:	Additional information (optional) You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including any fundraising)	The principal sources of income are through unsolicited donations from members of the public, fundraising at events supported by, or organised by the charity.
Investment policy and objectives including any social investment policy adopted	The charity holds most of its funds in High Street banks and a small sum in Charifund Accumulations Units, a specialist charity investment product with M&G. The investment policy is to avoid exposing the charity funds to risk of loss, hence investments are made with banks that benefit from the FSCS £85,000 limit.
A description of the principal risks facing the charity	The principal risks facing the charity are through action or inaction that harms public trust reducing the requests for the services provided by the charity and a loss of public support. The charity has prepared a risk register to aid with monitoring and review of the risks faced by the charity.
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document	Constitution.
How is the charity constituted?	Unincorporated Association.
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Team Trustees are noted below. They are the Committee members of the Team and are elected on an annual basis at the Team’s AGM. Should a Trustee position become vacant throughout the year an SGM can be called to elect a replacement.

Additional information (optional) You may choose to include further statements where relevant about:	Additional information (optional) You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and training of trustees	Trustees are directed to the Charity Commission website to learn about the responsibilities of Trustees. Training is provided on the procedures to be followed by Charity Trustees. New Trustees by ‘hand-over’ meetings with existing and retiring Trustees.
The charity’s organisational structure and any wider network with which the charity works	The Team Constitution was last amended February 2022 and defines the running of the Team. Additionally, there is a comprehensive collection of Standard Operating Procedures and Risk Assessments. Both are reviewed on a regular rolling basis by the Trustees and Operational Leads. Operational Leads are not Trustees, they are members with special skills in a particular field. All Team members are encouraged to regularly read them, and they are regularly distributed to the whole Team. There are 5 committee/trustee meetings a year and an AGM every February.
Relationship with any related parties	We have excellent links and regular meetings with North Yorkshire Police. At these meetings, Yorkshire Ambulance Service, Yorkshire Air Ambulance, The Fire Service, Mountain Rescue Dogs and several Northern Rescue Teams are represented. Cleveland Police and North East Ambulance Services including The Great North Air Ambulance also regularly converse with us. In addition, we hold regular meetings with the local LRFs, Coastguards and Lifeboat service. The Charity is affiliated to and is a key partner in the North East Search and Rescue Association (NESRA), which represents the Mountain Rescue Teams in North East England. This is a co- ordinating body and is operational when several Teams are deployed in a labour challenging Search event where several Teamsworktogether.

Reference and Administrative details

Charity name

CLEVELAND MOUNTAIN RESCUE TEAM

Other name the charity uses
Registered charity number	252905
Charity’s principal address	c/o Civic Centre, Rotary Way, Stone Cross, Northallerton, DL6 2UU

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year
Martyn Gareth Finch	Chair
Mike Gallagher	Base Manager	Until 30 November 2023
Gary Clarke	Callout Officer and Public Relations Officer
Jordan MacSween	Equipment Officer	From 7 February2023
CraigSewell	Medical Officer
Daniel Slane	Members Representative
Claire Starkey	Support and FundraisingOfficer	Until 1 March 2023
Pete Mounsey	Secretary	Until 1 March 2023
Peter Smith	Team Leader
Rob Adams	TechnologyOfficer
Derek Birtwhistle	TrainingOfficer	Until 31 October 2023
Tim Wood	Treasurer
Adrian Barnes	Vehicle Officer	Until 5 November 2023
Alison Brown	Secretary	From 3 May 2023 to 1 November 2023
Rachael McManus	Secretary	From 1 November 2023
Jo Sewell	Support and FundraisingOfficer	From 3 May 2023

– Corporate trustees names of the directors at the date the report was approved

Director name None this section is Not Applicable

Name of trustees holding title to property belonging to the charity

Trustee name	Dates acted if not for whole year
Martyn Gareth“Gari”Finch
David Little
Rob Johnson
John“Sid”Bollands

Funds held as custodian trustees on behalf of others

Description of the assets None held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date

	Martyn Gareth Finch
	Chair
	9thMay 2024
	9thMay 2024

No (if any) Cleveland Mountain Rescue Team Receipts and payments accounts CC16a For the period Period start date Period end date To from 1st Jan 2023 31st Dec 2023

Section A Receipts and payments

A1 Receipts	Unrestricted funds to the nearest £ 1,030 48,003 28,592 4,881 29,764 - - - 112,269 - - - 112,269 14,050 2,479 14,449 18,696 5,832 2,531 2,916 3,578 798 65,330 - 19,800 19,800 85,130 27,140 - 196,352 223,492	Restricted funds to the nearest £ 900 - - - - - - 900 - - - 900 - - - 900 - - - - - 900 - - - 900 - - -	Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -	Total funds to the nearest £ 1,930 48,003 28,592 4,881 29,764 - - - 113,169 - - - 113,169 14,050 2,479 14,449 19,596 5,832 2,531 2,916 3,578 798 66,230 - 19,800 19,800 86,030 27,140	Last year to the nearest £
Appeals andgrants	1,030				27,111
Donations	48,003				44,466
Fundraising	28,592				34,308
Bank interest	4,881				966
Other	29,764				3,523
	-				-
	-				-
	-				-
*Sub total*(Gross income for AR)	112,269				110,374

A2 Asset and investment sales, (see table).
	-
	-				-
*Sub total*	-				-
*Total receipts* A3 Payments
					110,374

Vehicles	14,050				5,870
Training	2,479				8,332
Base	14,449				4,444
Equipment	18,696				27,599
Comms and IT	5,832				31,607
Medical	2,531				3,778
Insurance	2,916				3,146
Fundraisingcosts	3,578				3,029
Miscellaneous	798				575
**Sub total **	65,330				88,380

A4 Asset and investment purchases, (see table)
Base	-				17,189
Medical	19,800
**Sub total **	19,800				17,189
*Total payments* *Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end *Cash funds this year end*
					105,569

	27,140	-	-	27,140	4,805
	-	-	-	-	-
	196,352		-	196,352	193,106
	223,492	-	-	223,492	197,911

CCXX R1 accounts (SS)

Section B Statement of assets and liabilities at the end of the period

Fundraising Details Unit Trust Account Details Details Base Equipment Control vehicle (Viking 1) Details *Total cash funds* (agree balances with receipts and payments account(s)) Details Current account Other accounts Paypal LR Ambulance (Viking 2) LR Ambulance (Viking 3) Electronic Medical Monitoring Equipment Signature ~~2~~	Unrestricted funds Restricted funds to nearest £ to nearest £ 183,582 15,365 - 22,266 2,279 - 223,492 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) 6,810 - - - - Fund to which asset belongs Cost (optional) 503,809 220,366 48,059 44,997 47,972 19,800 - - - Fund to which liability relates Amount due (optional) - - - - - Print Name Tim J Wood	Endowment funds to nearest £
		-
		-

		-
		-
		OK
		Endowment funds to nearest £
		-
		-
		-
		-
		-
		-
		Current value (optional)
		35,604
		-
		-
		-
		-
		Current value (optional)
		-
		-
		-
		-
		-
		-
		-
		-
		-
		When due (optional)






		Date of approval
~~2~~	Tim J Wood	1st May 2024

Signed by one or two trustees on behalf of all the trustees CCXX R2 accounts (SS)

CCXX R3 accounts ISSI

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Cleveland Mountain Rescue Tèam On accounts for the year ended 31 Dernber 2023 Charity no Ilf any) 252905 Sot out on pages CC16a pages 1 to 3 arKI Tnjstees Annual Report pages 1 to 10 I report to the trustees on my examination of the accounts of the above chanty ('th8 Trust.) for the year ended 3111212023. Re8pon8lbllllles and As the charity trustees of the Trust, you are responsible for the preparation basls of report of the arxounts in accordan wrth the requirements of the Charities Act 2011 ('the Acr). I report in resFeCt of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by th8 Charity Commission under section 145(5){bl of the A¢t. I have completed my examination. I confimi that no malerial matters have come to my attention in connection with the examination which gives me Cause to believe that in, any material respect." accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting COrdS Independent examinerfs ststsment I have no concems and have come across no other matters in connection th the examinaknon to which attention should be drawn in order to enable proper understanding of the accounts to be reached. Slgned: Date: 15° May 2024 Name: David Chefneux Relevant professlonal qualification(s) or body (rfany): CIPFA- Chartered Institute of Public Finance arvj Accountancy Address: Orchard House, Middle Street, Gayles. RichmorKI, North Yorkshire. DL117JF IER October 2018

Section B Disclosure Only complete rf the examiner needs to highlight matters of concem (see CC32, Independent examination of charty accounts.. directions and guidan for examiners). Give here brief details of any items that the examiner wlshes to disclose. Nil IER October 2018