## **Trustees’ Annual Report for the period** **From 1[st] January 2023 to 31[st] December 2023** **Charity name: Cleveland Mountain Rescue Team** **Charity registration number: 252905** ## **Objectives and Activities** |Summary of the
purposes of the
charity as set out in
its governing
document|**Cleveland Mountain Rescue Team provides a voluntary**
**Search and Rescue service for people who are in difficulty in**
**the upland areas of the North York Moors. In addition, we**
**provide this service when needed to lowland, urban, animal**
**and water/flood issues both locally and in other parts of the**
**UK as required.**| |---|---| |Summary of the
main activities in
relation to those
purposes for the
public benefit, in
particular, the
activities, projects or
services identified in
the accounts.|**The Team’s work is broad and varied. It comprises, in the**
**above-mentioned areas: Rescues of people who are injured,**
**Searches for people (some of whom are described as**
**vulnerable) who are lost or missing and sometimes**
**evacuation of people in communities subject to flooding**
**conditions. Sadly, sometimes we are involved in the recovery**
**of the deceased. Additionally, we are trained in swift water**
**rescue techniques where people find themselves in difficulties**
**in water environments. Occasionally we give assistance to**
**animals like dogs who are in a precarious position. This is to**
**hopefully prevent the animal owner attempting a self-rescue**
**and subsequently getting into difficulties.**
**To be able to carry out this work the Team operates a fleet of**
**four vehicles, one a Control vehicle equipped with state-of-**
**the-art IT and radios, and three 4x4 vehicles of which two are**
**Land Rovers. A well equipped modern, secure Base houses**
**the vehicles and our equipment. This equipment includes inter**
**alia technical equipment for crag work, comprehensive**
**medical equipment, water rescue equipment, as well as drying**
**and secure storage.**
**The Base also lends itself to be operational and has a Control**
**Room for use in local Call Outs. Furthermore, there are audio**
**visual facilities for our own training and for local groups to be**
**invited to the Base for talks and demonstrations.**
**All Search and Rescue Team members are rigorously trained**
**to meet local demands and the MREW (our national body)**
**guidelines. We also provide PPE equipment to our members.**
**Some of our Team are Support members, who amongst other**
**things raise money for the Team by reaching out to the local**
**public and local organisations. Often this involves a presence**
**at local shows and events which contributes to the public**
**awareness of hill safety and our activities.**| |Statement confirming
whether the trustees
have had regard to
the guidance issued
by the Charity|**It can be confirmed that the Team has regard to the Charity**
**Commission guidance on public benefit. The services of the**
**Team are totally free to the public.**| Commission on public benefit |**Additional information (optional)**
Youmay choose toincludefurtherstatementswhererelevant about:|**Additional information (optional)**
Youmay choose toincludefurtherstatementswhererelevant about:| |---|---| |Policy on grant
making|The Charity does not provide grants.| |Policy on social
investment including
program related
investment|The charity does not run a program of social investment.| |Contribution made
by volunteers|**T**he Charity is entirely dependent upon volunteering. No payments
are made to any volunteer for their contribution to the fulfilment of
the objectives of the charity. Volunteers gave 2742 hours of their
time to search and rescue during the year. The time given in
training, administration and other activities is in addition to the
operational hours.| |Other|There are 4 Base Trustees named below. They have been
appointed and do not require re-election. Like the other Trustees
they submit a report to the AGM. The elected Trustees submit a
report to the Annual General Meeting.| ## **Achievements and Performance** |Summary of the
main achievements
of the charity,
identifying the
difference the
charity’s work has
made to the
circumstances of its
beneficiaries and any
wider benefits to
society as a whole.|Call-outs and Incidents.
In Cleveland MRT we define ‘calls for service’ in two ways:
• A Call Out is where at least one member leaves home or work etc
to head to the Base or to an RV, having been requested to do so in
relation to a search or rescue etc (even if stood down on the way
there).
• An incident includes a range of circumstances such as event
cover where injuries are dealt with (e.g. the Boltby Bash) or a
standby (e.g. for flooding) or we were cancelled before anyone left
home etc or the Call Out officer dealt with a Police / Ambulance
call for advice but where no deployment took place or a SARCALL
log was transferred to another Team to deal with. A SARCALL log
is the electronic method we use for data capture on a Call Out.
In 2023 we attended 51 callouts, (60 in 2022) almost one per
week. There were also 25 incidents (an increase of three on 2022.)
TOTAL Call Outs 51. Incidents 25.
Total volunteer hours on searches and rescues = 2742
There were nine searches and 42 rescues (including a dog rescue)
The figures include time we are present to rescue people at
moorland events like “The Boltby Bash”.
We regularly receive compliments and expressions of gratitude via
emails, social media, donations and the press. We regularly
receive thanks and verbal appreciation from the Police and
Ambulance Service. They indicate that we make a difference.| |---|---| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements
against objectives
set|The Team was able to meet the objective to provide a search and
rescue service 24/7 throughout 2023.| |---|---| |Performance of
fundraising activities
against objectives
set|The fundraising activities of the Support Group and others
achieved the objective to provide money to operate the Team and
enable projects, such as the acquisition of electronic monitoring
and recording of casualties to be achieved.
Fundraising raised £28592 and the fundraising costs were £3578.
This is an 8:1 return on investment, every £1 spent on fundraising
earned £8.
Fundraising is achieved by unpaid volunteers.| |Investment
performance against
objectives|The Charity maintained sufficient cash funds within bank accounts
to ensure that it can operate.| |Other|| ## **Financial Review** |**Financial Review**|| |---|---| |Review of the
charity’s financial
position at the end of
the period|The balance of accounts shows a surplus for the year of £25,569.| |Statement explaining
the policy for holding
reserves stating why
they are held|Reserves are held to enable the Charity to meet its objectives in
the event that fundraising activities cease for a period of 1 year and
to enable projects for continuing and enhancing the provision of
search and rescue within the Team’s operational area.| |Amount of reserves
held|£165,000 split across the following
Emergency operating fund
£80,000
Base fund £10,000
Vehicle fund £10,000
Special projects fund £5,000
Replacement Vehicle fund £60,000| |Reasons for holding
zero reserves|Not applicable.| |Details of fund
materially in deficit|None.| |Explanation of any
uncertainties about
the charity continuing
as a going concern|Not applicable.| |**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:| |---|---| |The charity’s
principal sources of
funds (including any
fundraising)|The principal sources of income are through unsolicited donations
from members of the public, fundraising at events supported by, or
organised by the charity.| |Investment policy
and objectives
including any social
investment policy
adopted|The charity holds most of its funds in High Street banks and a
small sum in Charifund Accumulations Units, a specialist charity
investment product with M&G.
The investment policy is to avoid exposing the charity funds to risk
of loss, hence investments are made with banks that benefit from
the FSCS £85,000 limit.| |A description of the
principal risks facing
the charity|The principal risks facing the charity are through action or inaction
that harms public trust reducing the requests for the services
provided by the charity and a loss of public support. The charity
has prepared a risk register to aid with monitoring and review of
the risks faced by the charity.| |Other|| ## **Structure, Governance and Management** |Description of
charity’s trusts:|| |---|---| |Type of governing
document|Constitution.| |How is the charity
constituted?|Unincorporated Association.| |Trustee selection
methods including
details of any
constitutional
provisions e.g.
election to post or
name of any person
or body entitled to
appoint one or more
trustees|Team Trustees are noted below. They are the Committee
members of the Team and are elected on an annual basis at the
Team’s AGM. Should a Trustee position become vacant
throughout the year an SGM can be called to elect a replacement.| |**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:| |---|---| |Policies and
procedures adopted
for the induction and
training of trustees|Trustees are directed to the Charity Commission website to learn
about the responsibilities of Trustees. Training is provided on the
procedures to be followed by Charity Trustees. New Trustees by
‘hand-over’ meetings with existing and retiring Trustees.| |The charity’s
organisational
structure and any
wider network with
which the charity
works|The Team Constitution was last amended February 2022 and
defines the running of the Team. Additionally, there is a
comprehensive collection of Standard Operating Procedures and
Risk Assessments. Both are reviewed on a regular rolling basis by
the Trustees and Operational Leads. Operational Leads are not
Trustees, they are members with special skills in a particular field.
All Team members are encouraged to regularly read them, and
they are regularly distributed to the whole Team. There are 5
committee/trustee meetings a year and an AGM every February.| |Relationship with any
related parties|We have excellent links and regular meetings with North Yorkshire
Police. At these meetings, Yorkshire Ambulance Service, Yorkshire
Air Ambulance, The Fire Service, Mountain Rescue Dogs and
several Northern Rescue Teams are represented. Cleveland Police
and North East Ambulance Services including The Great North Air
Ambulance also regularly converse with us.
In addition, we hold regular meetings with the local LRFs,
Coastguards and Lifeboat service.
The Charity is affiliated to and is a key partner in the North East
Search and Rescue Association (NESRA), which represents the
Mountain Rescue Teams in North East England. This is a co-
ordinating body and is operational when several Teams are
deployed in a labour challenging Search event where several
Teamsworktogether.| ## **Reference and Administrative details** Charity name CLEVELAND MOUNTAIN RESCUE TEAM |Other name the charity uses|| |---|---| |Registered charity number|252905| |Charity’s principal address|c/o Civic Centre, Rotary Way, Stone Cross, Northallerton,
DL6 2UU| **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Martyn Gareth
Finch|Chair||| ||Mike Gallagher|Base Manager|Until 30 November 2023|| ||Gary Clarke|Callout Officer and
Public Relations
Officer||| ||Jordan MacSween|Equipment Officer|From 7 February2023|| ||CraigSewell|Medical Officer||| ||Daniel Slane|Members
Representative||| ||Claire Starkey|Support and
FundraisingOfficer|Until 1 March 2023|| ||Pete Mounsey|Secretary|Until 1 March 2023|| ||Peter Smith|Team Leader||| ||Rob Adams|TechnologyOfficer||| ||Derek Birtwhistle|TrainingOfficer|Until 31 October 2023|| ||Tim Wood|Treasurer||| ||Adrian Barnes|Vehicle Officer|Until 5 November 2023|| ||Alison Brown|Secretary|From 3 May 2023 to 1
November 2023|| ||Rachael McManus|Secretary|From 1 November 2023|| ||Jo Sewell|Support and
FundraisingOfficer|From 3 May 2023|| – Corporate trustees names of the directors at the date the report was approved **Director name** None this section is Not Applicable Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |Martyn Gareth“Gari”Finch||| |David Little||| |Rob Johnson||| |John“Sid”Bollands||| ## **Funds held as custodian trustees on behalf of others** Description of the assets None held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**||| |---|---|---| |||| ||Martyn Gareth Finch|| ||

Chair|| ||9thMay 2024|| ||9thMay 2024|| **No (if any) Cleveland Mountain Rescue Team Receipts and payments accounts CC16a For the period** Period start date Period end date **To from** 1st Jan 2023 31st Dec 2023 ## **Section A Receipts and payments** |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest**
**£**
**1,030**
**48,003**
**28,592**
**4,881**
**29,764**
**-**
**-**
**-**
**112,269**
**-**
**-**
**-**
**112,269**
**14,050**
**2,479**
**14,449**
**18,696**
**5,832**
**2,531**
**2,916**
**3,578**
**798**
**65,330**
**-**
**19,800**
**19,800**
**85,130**
**27,140**
**-**
**196,352**
**223,492**|**Restricted**
**funds**
**to the nearest £**
**900**
**-**
**-**
**-**
**-**
**-**
**-**
**900**
**-**
**-**
**-**
**900**
**-**
**-**
**-**
**900**
**-**
**-**
**-**
**-**
**-**
**900**
**-**
**-**
**-**
**900**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**1,930**
**48,003**
**28,592**
**4,881**
**29,764**
**-**
**-**
**-**
**113,169**
**-**
**-**
**-**
**113,169**
**14,050**
**2,479**
**14,449**
**19,596**
**5,832**
**2,531**
**2,916**
**3,578**
**798**
**66,230**
**-**
**19,800**
**19,800**
**86,030**
**27,140**|**Total funds**
**to the nearest £**
**1,930**
**48,003**
**28,592**
**4,881**
**29,764**
**-**
**-**
**-**
**113,169**
**-**
**-**
**-**
**113,169**
**14,050**
**2,479**
**14,449**
**19,596**
**5,832**
**2,531**
**2,916**
**3,578**
**798**
**66,230**
**-**
**19,800**
**19,800**
**86,030**
**27,140**|**Last year**
**to the nearest £**| |---|---|---|---|---|---|---| |Appeals andgrants|**1,030**|||||**27,111**| |Donations|**48,003**|||||**44,466**| |Fundraising|**28,592**|||||**34,308**| |Bank interest|**4,881**|||||**966**| |Other|**29,764**|||||**3,523**| ||**-**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| |**_Sub total_**_(Gross income for_
_AR)_|**112,269**|||||**110,374**| |||||||| |**A2 Asset and investment sales,**
**(see table).**||||||| ||**-**|||||| ||**-**|||||**-**| |**_Sub total_**|**-**|||||**-**| |**_Total receipts_ **
**A3 Payments**||||||| |||||||**110,374**| |||||||| |Vehicles|**14,050**|||||**5,870**| |Training|**2,479**|||||**8,332**| |Base|**14,449**|||||**4,444**| |Equipment|**18,696**|||||**27,599**| |Comms and IT|**5,832**|||||**31,607**| |Medical|**2,531**|||||**3,778**| |Insurance|**2,916**|||||**3,146**| |Fundraisingcosts|**3,578**|||||**3,029**| |Miscellaneous|**798**|||||**575**| |**_Sub total_ **|**65,330**|||||**88,380**| |||||||| |**A4 Asset and investment**
**purchases, (see table)**||||||| |Base|**-**|||||**17,189**| |Medical|**19,800**|||||| |**_Sub total_ **|**19,800**|||||**17,189**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||| |||||||**105,569**| |||||||| ||**27,140**|**-**|**-**|**27,140**||**4,805**| ||**-**|**-**|**-**|**-**||**-**| ||**196,352**||**-**|**196,352**||**193,106**| ||**223,492**|**-**|**-**|**223,492**||**197,911**| CCXX R1 accounts (SS) 1 ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**
CCXX R2 accounts (SS)|Fundraising
**Details**
Unit Trust Account
**Details**
**Details**
Base
Equipment
Control vehicle (Viking 1)
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
Current account
Other accounts
Paypal
LR Ambulance (Viking 2)
LR Ambulance (Viking 3)
Electronic Medical Monitoring Equipment
Signature
~~2~~|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**183,582**
**15,365**
**-**
**22,266**
**2,279**
**-**
**223,492**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**6,810**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**503,809**
**220,366**
**48,059**
**44,997**
**47,972**
**19,800**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
Tim J Wood|**Endowment**
**funds**
**to nearest £**| |---|---|---|---| ||||**-**| ||||**-**| ||||| ||||**-**| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**35,604**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| ||~~2~~|Tim J Wood|1st May 2024| Signed by one or two trustees on behalf of all the trustees CCXX R2 accounts (SS) CCXX R3 accounts ISSI CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Cleveland Mountain Rescue Tèam On accounts for the year ended 31 De￿rnber 2023 Charity no Ilf any) 252905 Sot out on pages CC16a pages 1 to 3 arKI Tnjstees Annual Report pages 1 to 10 I report to the trustees on my examination of the accounts of the above chanty ('th8 Trust.) for the year ended 3111212023. Re8pon8lbllllles and As the charity trustees of the Trust, you are responsible for the preparation basls of report of the arxounts in accordan￿ wrth the requirements of the Charities Act 2011 ('the Acr). I report in resFeCt of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by th8 Charity Commission under section 145(5){bl of the A¢t. I have completed my examination. I confimi that no malerial matters have come to my attention in connection with the examination which gives me Cause to believe that in, any material respect." accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting ￿COrdS Independent examinerfs ststsment I have no concems and have come across no other matters in connection th the examinaknon to which attention should be drawn in order to enable proper understanding of the accounts to be reached. Slgned: Date: 15° May 2024 Name: David Chefneux Relevant professlonal qualification(s) or body (rfany): CIPFA- Chartered Institute of Public Finance arvj Accountancy Address: Orchard House, Middle Street, Gayles. RichmorKI, North Yorkshire. DL117JF IER October 2018 Section B Disclosure Only complete rf the examiner needs to highlight matters of concem (see CC32, Independent examination of charty accounts.. directions and guidan￿ for examiners). Give here brief details of any items that the examiner wlshes to disclose. Nil IER October 2018