CHARITY COMMISSION FOR ENGLAND AND WALES Trustees. Annual Report for the period From 1 April 2022 to 31 March 2023 Charity name: Whittlebury Reading Room and Playing Field Charity registration number: 252683 Objectives and Activities SORP referen Summary of the purposes of the charity as set out in its goveming d(uMent Pats 1.17 In the interests of social welfare. to improve the conditions of life of the inhabitants of the area of benefit without distinction of political, religious or other opinions by the provision and maintenance of facilities for recreation and other leisure time occupation. The Playing Field is open daily for use by children and families in the village Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. P*a 1.17 and 1.19 Together with the Parish Council. it was decided that. for a variety of reasons. the plans for a new Reading Room were simply no longer attainable at the present time. It was therefore decided that the funds raised so far would be utilised to renovate the Reading Room as extensively as those fund5 allowed and these works commenced in February 2022. Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit Para 1.t8 The Trustee has carefully considered the Public Benefit Guidance issued by the Charity Commission and is satisfied that the Charity meets these requirements both in its objects and'by furtherdnce of those objettives in the day to day undertaking of its charitable attivities. Additional information {optional) You ma choose to include further statements where relevant about.. SORP reference The Charity does not make grants. PaTa 1.38 Policy on grant making The Charity relies solely on the contributions of the Parish Councillors Pagelof9
Policy on social investment inclL¢ding program related investrnent Para 1.38 acting on behalf of the Parish Council as Trustee and the contributions of members of the local cA)mmunity who have been responsible for raising fvnds for the 'Hug' Pro ect for the Readin R¢X)m renovation. Parn 128 Contribution made by volunteers Other Achievements and Perforniance SORP teferen During the year the refurbishment of the main hall continued to be the main project undertaken by the Management Committee. Summary ofthe main achievemenls of the charity, identifying the difference the charity's work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. Para1. Following the challenges faced as a result of COVID and the continued closure of the Reading Room due to the refurbishment works. there has again been a significant loss of income as a result. Letting5 are slowly improving. The Reading Room lottery, together with contributions from the Whittlebury Good Neighbour Scheme from the proceeds of two village fayre5 forffled the incoming funds of the Charity. The trustee ensured that overheads continued to be kept to an absolute minimum. however the impact of the increased cost of fuel was devastating. The deficit arising in the year could be met from the Chartws reserves and the tfustee is making every attempt to ensure that the income of the Charity could be increased in the future to cover its annual tosts. The meetings known as The HLsg' re-started and continue to be a popular occasion where villagers can come together each week". It was agreed that the proceeds from the coffee mornings would be treated as contributing to core fiJnd5 With effert from l April 2023. The renovation of the Reading Room continued during the year with the main work being the tnstallatioll of a new kitchen. Page2of9
Furtherwork is planned to be undertaken. subject to the essary funds being available. Silverstone Circuits have generously offered to make a contribution to these works and attempts are now being made to obtain matched funding so that this phase may commence. Addttional infomiation (optional) You ma chijose to include further statements vthere relevant abouL' Achievements against objectives set Pafa 1.41 Perfomiance of fundraising activities against objectives set Para 1.41 Investment perfomiance against objectives Para 1.41 Other Page 3of9
Financial Review Review of the charity's financial position at the end of the eriod Statement explaining the policy for holding reserves slatin are held Amount of reseNes held Reasons for holding zero reseNes Details of fund materially in deficit Explanation of any uncertainties about the charity continuing as a going concem Para 1.21 The charity's financial position is )nsidered adequate as at 31 Marth 2023 Pard 122 Reserves Comprise 1wo yearfs core overheads should there be no income artsin in that Para 112 £11641 Not applicable P8ra 1.22 Para 124 Not applicable P*a123 Not applicable Additional infomlatlon (optional) You ma choose to include further statements where relevant atKJut: The charity's principal sources of fvnds (including any fundraising) Para 1.47 Investment poliw and objectives including any swial investment policy adopted PaA 1.46 A description of the principal risks facing the charity Para 1.46 Other Page4of9
Structure, Governance and Management Description of charity's InJsts= Type of goveming document Para 1.25 Scheme-Approval by the Charity Commission for England and Wales on 15 Jul 2003 Trust How is the charity constituted? Para 1.25 Trustee selertion methods induding delails of any constitutional provisions e.g. election to post or name of any person or body entided to appoint one or more tmstees Para 1.25 Whittlebury Parish Council is empowered to act as Truslee under the Scheme Additional information {optional) You ma choose to include further ststements where relevant about: Policies and procedures adopted for the induction and training of trustees Para 151 The charity's organisational structure and any wider neOrk with which the charity works Para 1.51 Relationship with any related parties Par8 1.51 Other Reference and Administrative details Chari name Other name the chari uses Re istered chari number Charity's principal address Whitllebu Readin Room and Pla in Field 252683 Whittlebury Reading Room High Street Whittlebury Towcester Northam tonshire NN12 8XJ PageSof9
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Names of the charity trustees who manage the charity Truste• n8me Office Irf any Dates acted rf not for whole ear Name of person lor body) entitlèd toa oint trustep ifan Whittlebury Parrsh Council 10 12 13 14 15 16 17 18 19 20 Cor orate trustees- r)ames of the directors at the date the re Director name ortwasa roved Name of trustees holding tille to property belonging to the charity Trustee naw Date5 acted rf not for whole PaEe7of9
Funds held as custodian trustees on behalf of others Description of the assets held in this capacity Name and objects of the charity on whose behatf the assets are held and how this falls within the Gustodian chartty's objects Details of arrangements for safe custody and segregation of such assets from the charity's own assels Additional infonnation (optlonal) Names and addresses of advisers (Optlonal Infomkitlon) Typ8 of Name Address adviser Name of chief executive or names of senior staff members {Optional inforniation) Exemptions from disclosure Reason for non-disclosure of ke ersonnel details other o tional infomiation Page8of9
Declarations The trustees declare that they have approved the trustees, report abovo. Signed on behalf of the Charity's trustees Signature{s) Full name(s) Position (eg seclary, Chair, etc) Roger Hartington Chairman Date 4. January 2024 Page9of9
CHARITY COMMISSION FOR ENGiAND AND WALES Receipts and payments accounts CC16a For the period from To Section A Receipts and payments nStriCted fund5 to the nearest Restricted funds Endowment funds Total funds Ldst year to I rrest£ to the r*arest£ to the trest£ to tho npargstf A1 Receipts Hall l Room Rental Insurance ¢laim- loss of incon Oonaiions and legacies Hug donations for Reading RLkim Renovations Fund lSIng evenls Other income 2.452 1A71 1452 1.571 S4,14B 2,D26 2,500 21.820 51648 1,725 1.755 IB39 1,755 2,839 76 114 110 Sub total(Grass income for ARJ 10,193 54,912 65.105 28.295 A2 Asset and investmènt sales. l$Èe table). Sub totsl 10.193 54,912 6S,10S 28,295 A3Pa mènts Salarie3 Repairs and maintenance Insurawe PRS and licentsng costs mon9 Sundry expense5 8ank charg8s Reading RM iemvslron 6,630 1,027 2.536 1.730 249 1.B54 1.865 72 72223 88,187 2.815 1.531 1.583 1,6SO 1.021 1536 1,730 249 1.B54 2.575 72 72 20.400 30.716 71223 71223 Sub total 15.964 A4 Asset and investment purchases. (see tabl•l Sub total 15,964 72.223 B6.187 30,716 Nét of recgipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end 5.771 17.311 23.082 2.421 17.412 11,641 40,750 23,439 58,162 35,080 60,583 58,162 CCXX R1 8(tounts ISSI 11101r2024
Section B Statement of assets and liabilities at the end of the period UnrÈstrrcted nds to n¢arest£ Categories Restricted funds to nearesi £ Endowment funds io nÈarÈst£ Oetails B1 Cash funds Unity Trust Bsnk 23.439 larkei B S 4,777 Total cash lunds 11.641 23.439 yxArt($l) Unrestricted funds to npav88iE Restrltted funds to rTeS1£ Endowment funds to nearest £ Detalls Detslls Fund towhich asset lOn CuFTentval¢ iDnal Cosi loptbDnal) B3 Investment assets to which asset bebn Detsils Cost loptyonall Current value B4 Assets rÈtained for the Charity's own usg Fund towhich knount du• ona DetaiTs When due ona B5 Liabilities Signed by one or tsvo trfeeS OTh behalf of all the trusiees Sunabjre Pvint Name Date ol roval CC¥X R2 accounts ISSI 1110112024
Whittlebury Reading Room and Playing Field
Year ended 31 March 2023
Independent Examiner's Report to the Trustee of Whittlebury Reading Room and Playing Field (charity number 252683)
I report to the charity trustee on my examination of the accounts of the charity for the year ended 31 March 2023 which include the Trustees’ Annual Report (pages 1 to 9) and the Receipts and Payments Accounts (pages 1 and 2).
Responsibilities and basis of report
As the charity’s trustee you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- accounting records were not kept in respect of the charity as required by section 130 of the Act; or 2. the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
PHILIP HOLT FCA FCIE
Harrison Holt Chartered Accountants High Park Farm Kirkbymoorside York YO62 7HS
11 January 2024