CHARITY COMMISSION
FOR ENGLAND AND WALES
Trustees. Annual Report for the period
From 1 April 2022 to 31 March 2023
Charity name: Whittlebury Reading Room and Playing Field
Charity registration number: 252683
Objectives and Activities
SORP referen
Summary of the purposes of
the charity as set out in its
goveming d(￿uMent
Pats 1.17
In the interests of social welfare. to improve
the conditions of life of the inhabitants of the
area of benefit without distinction of political,
religious or other opinions by the provision and
maintenance of facilities for recreation and
other leisure time occupation.
The Playing Field is open daily for use by
children and families in the village
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.
P*a 1.17 and
1.19
Together with the Parish Council. it was
decided that. for a variety of reasons. the plans
for a new Reading Room were simply no longer
attainable at the present time. It was therefore
decided that the funds raised so far would be
utilised to renovate the Reading Room as
extensively as those fund5 allowed and these
works commenced in February 2022.
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit
Para 1.t8
The Trustee has carefully considered the Public
Benefit Guidance issued by the Charity
Commission and is satisfied that the Charity
meets these requirements both in its objects
and'by furtherdnce of those objettives in the
day to day undertaking of its charitable
attivities.
Additional information {optional)
You ma
choose to include further statements where relevant about..
SORP reference
The Charity does not make grants.
PaTa 1.38
Policy on grant making
The Charity relies solely on the
contributions of the Parish Councillors
Pagelof9

Policy on social investment
inclL¢ding program related
investrnent
Para 1.38
acting on behalf of the Parish Council as
Trustee and the contributions of members
of the local cA)mmunity who have been
responsible for raising fvnds for the 'Hug'
Pro
ect for the Readin
R¢X)m renovation.
Parn 128
Contribution made by
volunteers
Other
Achievements and Perforniance
SORP teferen
During the year the refurbishment of the main
hall continued to be the main project
undertaken by the Management Committee.
Summary ofthe main
achievemenls of the charity,
identifying the difference the
charity's work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.
Para1.
Following the challenges faced as a result of
COVID and the continued closure of the
Reading Room due to the refurbishment
works. there has again been a significant loss
of income as a result. Letting5 are slowly
improving.
The Reading Room lottery, together with
contributions from the Whittlebury Good
Neighbour Scheme from the proceeds of two
village fayre5 forffled the incoming funds of the
Charity. The trustee ensured that overheads
continued to be kept to an absolute minimum.
however the impact of the increased cost of
fuel was devastating. The deficit arising in the
year could be met from the Chartws reserves
and the tfustee is making every attempt to
ensure that the income of the Charity could be
increased in the future to cover its annual
tosts.
The meetings known as The HLsg' re-started
and continue to be a popular occasion where
villagers can come together each week". It was
agreed that the proceeds from the coffee
mornings would be treated as contributing to
core fiJnd5 With effert from l April 2023.
The renovation of the Reading Room continued
during the year with the main work being the
tnstallatioll of a new kitchen.
Page2of9

Furtherwork is planned to be undertaken.
subject to the ￿e￿ssary funds being
available. Silverstone Circuits have
generously offered to make a contribution
to these works and attempts are now being
made to obtain matched funding so that
this phase may commence.
Addttional infomiation (optional)
You ma
chijose to include further statements vthere relevant abouL'
Achievements against
objectives set
Pafa 1.41
Perfomiance of fundraising
activities against objectives
set
Para 1.41
Investment perfomiance
against objectives
Para 1.41
Other
Page 3of9

Financial Review
Review of the charity's
financial position at the end
of the
eriod
Statement explaining the
policy for holding reserves
slatin
are held
Amount of reseNes held
Reasons for holding zero
reseNes
Details of fund materially in
deficit
Explanation of any
uncertainties about the
charity continuing as a going
concem
Para 1.21
The charity's financial position is
)nsidered adequate as at 31 Marth 2023
Pard 122
Reserves Comprise 1wo yearfs core
overheads should there be no income
artsin
in that
Para 112
£11641
Not applicable
P8ra 1.22
Para 124
Not applicable
P*a123
Not applicable
Additional infomlatlon (optional)
You ma
choose to include further statements where relevant atKJut:
The charity's principal
sources of fvnds (including
any fundraising)
Para 1.47
Investment poliw and
objectives including any
swial investment policy
adopted
PaA 1.46
A description of the principal
risks facing the charity
Para 1.46
Other
Page4of9

Structure, Governance and Management
Description of charity's
InJsts=
Type of goveming document
Para 1.25
Scheme-Approval by the Charity Commission
for England and Wales on 15 Jul 2003
Trust
How is the charity
constituted?
Para 1.25
Trustee selertion methods
induding delails of any
constitutional provisions e.g.
election to post or name of
any person or body entided
to appoint one or more
tmstees
Para 1.25
Whittlebury Parish Council is empowered
to act as Truslee under the Scheme
Additional information {optional)
You ma
choose to include further ststements where relevant about:
Policies and procedures
adopted for the induction
and training of trustees
Para 151
The charity's organisational
structure and any wider
ne￿Ork with which the
charity works
Para 1.51
Relationship with any related
parties
Par8 1.51
Other
Reference and Administrative details
Chari
name
Other name the chari
uses
Re
istered chari
number
Charity's principal address
Whitllebu
Readin
Room and Pla
in
Field
252683
Whittlebury Reading Room
High Street
Whittlebury
Towcester
Northam
tonshire NN12 8XJ
PageSof9

Page6of9

Names of the charity trustees who manage the charity
Truste• n8me
Office Irf any
Dates acted rf not for whole
ear
Name of person lor body) entitlèd
toa
oint trustep
ifan
Whittlebury Parrsh
Council
10
12
13
14
15
16
17
18
19
20
Cor
orate trustees- r)ames of the directors at the date the re
Director name
ortwasa
roved
Name of trustees holding tille to property belonging to the charity
Trustee naw
Date5 acted rf not for whole
PaEe7of9

Funds held as custodian trustees on behalf of others
Description of the assets
held in this capacity
Name and objects of the
charity on whose behatf the
assets are held and how this
falls within the Gustodian
chartty's objects
Details of arrangements for
safe custody and
segregation of such assets
from the charity's own
assels
Additional infonnation (optlonal)
Names and addresses of advisers (Optlonal Infomkitlon)
Typ8 of
Name
Address
adviser
Name of chief executive or names of senior staff members {Optional inforniation)
Exemptions from disclosure
Reason for non-disclosure of ke
ersonnel details
other o
tional infomiation
Page8of9

Declarations
The trustees declare that they have approved the trustees, report abovo.
Signed on behalf of the Charity's trustees
Signature{s)
Full name(s)
Position (eg sec￿lary,
Chair, etc)
Roger Hartington
Chairman
Date
4. January 2024
Page9of9

CHARITY COMMISSION
FOR ENGiAND AND WALES
Receipts and payments accounts
CC16a
For the period
from
To
Section A Receipts and payments
￿n￿StriCted
fund5
to the nearest
Restricted
funds
Endowment
funds
Total funds
Ldst year
to I￿ r￿rest£ to the r*arest£
to the t￿rest£
to tho npargstf
A1 Receipts
Hall l Room Rental
Insurance ¢laim- loss of incon
Oonaiions and legacies
Hug donations for Reading RLkim
Renovations
Fund ￿lSIng evenls
Other income
2.452
1A71
1452
1.571
S4,14B
2,D26
2,500
21.820
51648
1,725
1.755
IB39
1,755
2,839
76
114
110
Sub total(Grass income for
ARJ
10,193
54,912
65.105
28.295
A2 Asset and investmènt sales.
l$Èe table).
Sub totsl
10.193
54,912
6S,10S
28,295
A3Pa
mènts
Salarie3
Repairs and maintenance
Insurawe
PRS and licentsng costs
mo￿n9
Sundry expense5
8ank charg8s
Reading R￿M iemvslron
6,630
1,027
2.536
1.730
249
1.B54
1.865
72
72223
88,187
2.815
1.531
1.583
1,6SO
1.021
1536
1,730
249
1.B54
2.575
72
72
20.400
30.716
71223
71223
Sub total
15.964
A4 Asset and investment
purchases. (see tabl•l
Sub total
15,964
72.223
B6.187
30,716
Nét of recgipts/(payments)
A5 Transfers between funds
A6 Cash funds last year end
Cash funds this year end
5.771
17.311
23.082
2.421
17.412
11,641
40,750
23,439
58,162
35,080
60,583
58,162
CCXX R1 8(tounts ISSI
11101r2024

Section B Statement of assets and liabilities at the end of the period
UnrÈstrrcted
nds
to n¢arest£
Categories
Restricted
funds
to nearesi £
Endowment
funds
io nÈarÈst£
Oetails
B1 Cash funds
Unity Trust Bsnk
23.439
larkei B S
4,777
Total cash lunds
11.641
23.439
yxArt($l)
Unrestricted
funds
to npav88iE
Restrltted
funds
to r￿TeS1£
Endowment
funds
to nearest £
Detalls
Detslls
Fund towhich
asset ￿lOn
CuFTentval￿¢
iDnal
Cosi loptbDnal)
B3 Investment assets
to which
asset bebn
Detsils
Cost loptyonall
Current value
B4 Assets rÈtained for the
Charity's own usg
Fund towhich
knount du•
ona
DetaiTs
When due
ona
B5 Liabilities
Signed by one or tsvo tr￿feeS OTh
behalf of all the trusiees
Sunabjre
Pvint Name
Date ol
roval
CC¥X R2 accounts ISSI
1110112024

## **Whittlebury Reading Room and Playing Field** 

## **Year ended 31 March 2023** 

## **Independent Examiner's Report to the Trustee of Whittlebury Reading Room and Playing Field (charity number 252683)** 

I report to the charity trustee on my examination of the accounts of the charity for the year ended 31 March 2023 which include the Trustees’ Annual Report (pages 1 to 9) and the Receipts and Payments Accounts (pages 1 and 2). 

## **Responsibilities and basis of report** 

As the charity’s trustee you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). 

I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. 

## **Independent examiner's statement** 

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 

1. accounting records were not kept in respect of the charity as required by section 130 of the Act; or 2. the accounts do not accord with those records. 

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. 

## _**PHILIP HOLT FCA FCIE**_ 

_Harrison Holt Chartered Accountants High Park Farm Kirkbymoorside York YO62 7HS_ 

_11 January 2024_