CHARITY COMMISSION FOR ENGLAND AND WALES Trustees, Annual Report for the period From 1 April 2021 to 31 March 2022 Charity name.. Whittlebury Reading Room and Playing Field Charity registration number: 252683 Objectives and Activities SORP reference Para 1.17 Summary of the purposes of the charity as sel out in its governing document In the interests of social welfare, to improve the condition5 of life of the irtrhabitants of the area of benefit without distinction of political, religious or other opinions by the provision and maintenano of facilities for recreation and other leisure time occupation. The Playing Field is open daily for use by chIldn and families in the villa8e Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. Para 1.17 and 1.19 Together with the Parish Council, it was decided that. for a variety of reasons. the plarbs for a new Reading Room were simply no longer attainable at the present time. It was therefore decided that the funds raised so far would be utilised to renovate the Reading Room as extensively as those funds allowed and these works commenced in February 2022. Statement confiming whether the truslees have had regard lo the guidan issued by the Charity Commission on public benefit Pata1.18 The Trustee has carefully considered the Public Benefit Guidance issued by the Charity Commission and is satisfied that the Charity meets these requirement5 both in its objects and by furtherance of those objectives in the day to day undertaking of its charitable activities. Additional infomiation loptional) You ma choose to include furlher statements where relevant about: SORP r*f¢rence The Charity does not make grants. Policy on grant making PaFa 1.38 The charity relies solely on the ContribLrtions of the Parish Councillors acting on behalf of the Parish Council as Truslee and the contributions of members Para 1.38
Policy on social investment including program related investmenl of the local community who have been responsible for raising funds for the 'Hug' Project for the Reading Room Renovation. Contribution made by volunteers Para 1.38 Other Achievements and Performance SORP refrren A5 3 direct result of the Covid pandemic there were long periods during which no activities could take place in the Hall with a severe loss of income to the Charity as a result_ The Village Lottery continued to provide funds which contributed towards meeting the overheads of the Charity, which were kept to an absolute minimum. The deficit arising in the year could be met from the Charitls Reserve5 and the Tnjstee made every attempt to ensure that the income of the Charrty could be increased in the future to meet its costs on an annual basis. Summary of the main achievements ofthe charity. identifying the differen the charity s work has made lo the circumstances of tts beneficiartes and any wder benefits to society as a whole. P3¥a 1.20 The weekly meetings known as The Hug, were similarly affected by COVID restrictions. but these meetings did start up again once restrictions were lifted and it was ensured that Government Guidance was followed with all Health and Safety issues addressed at all times. The main objectives of the 'Hu8' continued to to raise funds to renovate and wrtodernise the Reading Room to get as many villagers as possible involved. not only in the organisation but also in attending events to provide a social outlet for villagers The renovation of the Reading Room started in January 2022 and whi15t this also meant the closure of the building for a sustained period of time, it was decided that work had to be commenced both to undertake urgent repairs to the building and to renovate and redecorate as much as funds would allow. This aimed to make the building a far more attractive venue for lettings and therefore improve the future flow of income to the Chari
From inception to 31 March 2022 the 'Hug' initiative has now raised in excess of £50,000 of which £10,112 has now been expended in respect of pre-planning and £20.796 on the Start the renovation project itself. The balance of Hug funds at 31 March 2022 was £40,750 which Included funds of £20,IX)O from WPC which had been earmarked from a Community Grant. The first stage of the renovation project was completed in December 2022 and the building has now been re-opened for events. Additional infomiation (optional) You ma choose to include further statements where relevant about.. Achievements against objectives set Para 1.41 Performance of fundraising activities against objeclives set Para 1.41 Investment performan against objectives Para 1.41 Other
Financial Review Review of the charity's financial position at the end of the nod Statement explaining the policy for holding reserves slatin are held Amount of reserves held Reasons for holding zero reserves Details of fund matertally in deficit Explanation of any uncertainties about the harity continuing as a going Onrn Para 1.21 The chartty's financial posrtion is considered adequate as at 31 march 2022. Para 1.22 Reserves comprise two year's core overheads should there be no income arisin in that riod. 1 £17,412 Not applicable Para 1.22 Para 1.22 Para 1.24 Not applicable P8ra 1.23 Not applicable Additional infonnation {optional) You ma choose to include further stalemenls where relevant about= The charity's principal SoUrS of funds (including any fundraising) Para 1.47 Investment policy and objectives including any social investment policy adopted Para 1.46 A description of the principal risks facing the chartty Para 1.46 Other
Structure, Governance and Management Description of charity's trusts.. Type of governing document Para 1.25 Scheme- Approval by the Charity Commission for England and Wales on 15 July 2Cx)3 Trust How is the charity conslituted? lJl,'-3ted Pala 1.25 Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees Pafa 1.25 Whittlebury Parish Council is empowered to act as Trustee under the Scheme Additional infonnation (optional) You ma choose to include further statements where relevant about.. Policies and procedures adopted for the induction and training of trustees Para 1.51 The charity's organisational structure and any wider network with which the charity works Para 1.51 Relationship with any related parties Para 1.51 Other Reference and Administrative details Charit name Other name the Gharit uses istered Gharit number Charity's principal address ittlebu Readin Room and Pla in Field 252683 clo The Parish Clerk g Bradden way Greens Norton Towcester Northam tonshire NN12 8BY
Names of the charity trustees who manage the charity Trustee nam? Office lif any} Dates aetèd rf not for t*hole ear Name of person lor body) entiued oint trustee if an Whittlebury Parish CounGiI 10 12 13 14 15 16 17 18 19 20 Cor orate trustees- names of the directors at the date the re ort wa5 a Director name roved Name of trustees holding title to rpertY belonging to the charity TNstÈe name Dates aeted if not forwhole ear
Funds held as custodian trustees on behalf of others Description of the assets held in this capacity Name and objeds of the charity on whose behalf the assets are held and how thi5 falls within the custodian charity's objects Delails of arrangements for safe custody 2nd segregation of such assets from the charity's own assets Additional information loptional) Names and addresses of advisers (Optional infornlation) Type of Name Address adviser Name of chief exe¢utive or names of senior staff members (Optional Information Exemptions from disclosure Reason for non-disclosure of ke rsonnel details Other o tional information
Declarations The trustees declare that they have approved the trustees. report above. Signed on behalf of the charity's trustees Signaturels) Full name(sl Position (eg Secretary. Chair, etc Roger Harrington Chair Date OJanuary 2023
CHARITY COMMISSION FOR ENGLAND AND WALES Receipts and payments accounts CC16a For the period Section A Receipts and payments Unrestricted funds Restricted funts Endowment funts Total funds Last yoar tothp £ tothe nea¢#st£ to ihe nearBs1£ tothp nearest e A1 Recelpts Hall l Rootn Rentsl DonalpoDs 1026 1.820 2.026 21,B20 797 Fundraising- Village f(Ma)r r*novabons io Reading Room 8uikling Souely Interest Furt¢ugh aimS Loss Claim Sub total(Gmss income for ARJ t.12S 1.725 222 772 110 1$00 6.$70 21.725 2B.295 2,916 A2 Assèt and investrnent salès, (see table). Sub total 6.570 21.725 2B,29S 2,916 A3 Payments 2,815 1.531 1,187 1.650 2,815 1.531 1.583 1,650 90 575 72 20.400 2.591 1,317 1.453 1,645 70 1,670 72 3,SS3 Repairs and MainCe Insur8nce PRS and Iieentyng cx>sts Mowing and sundry expÈn5e5 Bank charges Reading Room RenOVab Indeptrthnl thminerfs fee 2,575 72 Sub total 30.716 12,371 A4 Asset and investment urchases, see table) Sub total 9,920 20,796 30,716 12.371 Net of re¢eipts/(paymentsJ AS Transfers between funds A6 Cash fund5 last year end Cash funds th1$ year end 3,350 929 2.421 9,455 20.762 17A12 39.821 40.750 60,$63 58,162 70,038 60,583 CCXX R1 accounts ISSI 29101r2023
Section B Statement of assets and liabilities at the end of the period Unrestricted funds Restrlcted fund5 to )warestE Endowment funds lo ntrarest £ Cate9ories Dètails + nearest e B1 Cash funds Unily TtU5183nk 13.351 Market Harb(wh B S 42S1 40.450 Cash 110 Total ea$h funds 7,712 40.450 UtrICted funds Restricted funds Endowment funds to nearost£ Dpt?ils to nearSt £ B2 Other monotary assets Fund to ¥¥hich a55et bklo DelaÈ15 QSt loptkna Current valug onal Fund to which Details Cost lopb"on•ll Current valup B4 Assats retained for the ¢harity's own usa Fund towhich Delalls Amount dup When dug 85 Liabilities Signe(I by one or trustees on beha of the trustees Signalure Print Name Date of roval z3 CCKX R2 accounts ISSI 29101r2023
Whittlebury Reading Room and Playing Field
Year ended 31 March 2022
Independent Examiner's Report to the Trustee of Whittlebury Reading Room and Playing Field (charity number 252683)
I report to the charity trustee on my examination of the accounts of the charity for the year ended 31 March 2022 which include the Trustees’ Annual Report (pages 1 to 8) and the Receipts and Payments Accounts (pages 1 and 2).
Responsibilities and basis of report
As the charity’s trustee you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- accounting records were not kept in respect of the charity as required by section 130 of the Act; or 2. the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
PHILIP HOLT FCA FCIE
Harrison Holt Chartered Accountants High Park Farm Kirkbymoorside York YO62 7HS
31 January 2023