CHARITY COMMISSION
FOR ENGLAND AND WALES
Trustees, Annual Report for the period
From 1 April 2021 to 31 March 2022
Charity name.. Whittlebury Reading Room and Playing Field
Charity registration number: 252683
Objectives and Activities
SORP reference
Para 1.17
Summary of the purposes of
the charity as sel out in its
governing document
In the interests of social welfare, to improve
the condition5 of life of the irtrhabitants of the
area of benefit without distinction of political,
religious or other opinions by the provision and
maintenano of facilities for recreation and
other leisure time occupation.
The Playing Field is open daily for use by
chIld￿n and families in the villa8e
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.
Para 1.17 and
1.19
Together with the Parish Council, it was
decided that. for a variety of reasons. the plarbs
for a new Reading Room were simply no longer
attainable at the present time. It was therefore
decided that the funds raised so far would be
utilised to renovate the Reading Room as
extensively as those funds allowed and these
works commenced in February 2022.
Statement confiming
whether the truslees have
had regard lo the guidan
issued by the Charity
Commission on public
benefit
Pata1.18
The Trustee has carefully considered the Public
Benefit Guidance issued by the Charity
Commission and is satisfied that the Charity
meets these requirement5 both in its objects
and by furtherance of those objectives in the
day to day undertaking of its charitable
activities.
Additional infomiation loptional)
You ma
choose to include furlher statements where relevant about:
SORP r*f¢rence
The Charity does not make grants.
Policy on grant making
PaFa 1.38
The charity relies solely on the
ContribLrtions of the Parish Councillors
acting on behalf of the Parish Council as
Truslee and the contributions of members
Para 1.38

Policy on social investment
including program related
investmenl
of the local community who have been
responsible for raising funds for the 'Hug'
Project for the Reading Room Renovation.
Contribution made by
volunteers
Para 1.38
Other
Achievements and Performance
SORP refrren
A5 3 direct result of the Covid pandemic there
were long periods during which no activities
could take place in the Hall with a severe loss
of income to the Charity as a result_ The Village
Lottery continued to provide funds which
contributed towards meeting the overheads of
the Charity, which were kept to an absolute
minimum. The deficit arising in the year could
be met from the Charitls Reserve5 and the
Tnjstee made every attempt to ensure that the
income of the Charrty could be increased in the
future to meet its costs on an annual basis.
Summary of the main
achievements ofthe charity.
identifying the differen￿ the
charity s work has made lo
the circumstances of tts
beneficiartes and any w￿der
benefits to society as a
whole.
P3¥a 1.20
The weekly meetings known as The Hug, were
similarly affected by COVID restrictions. but
these meetings did start up again once
restrictions were lifted and it was ensured that
Government Guidance was followed with all
Health and Safety issues addressed at all times.
The main objectives of the 'Hu8' continued to
to raise funds to renovate and
wrtodernise the Reading Room
to get as many villagers as possible
involved. not only in the organisation
but also in attending events
to provide a social outlet for villagers
The renovation of the Reading Room started in
January 2022 and whi15t this also meant the
closure of the building for a sustained period of
time, it was decided that work had to be
commenced both to undertake urgent repairs
to the building and to renovate and redecorate
as much as funds would allow. This aimed to
make the building a far more attractive venue
for lettings and therefore improve the future
flow of income to the Chari

From inception to 31 March 2022 the 'Hug'
initiative has now raised in excess of £50,000 of
which £10,112 has now been expended in
respect of pre-planning and £20.796 on the
Start the renovation project itself. The balance
of Hug funds at 31 March 2022 was £40,750
which Included funds of £20,IX)O from WPC
which had been earmarked from a Community
Grant. The first stage of the renovation project
was completed in December 2022 and the
building has now been re-opened for events.
Additional infomiation (optional)
You ma
choose to include further statements where relevant about..
Achievements against
objectives set
Para 1.41
Performance of fundraising
activities against objeclives
set
Para 1.41
Investment performan
against objectives
Para 1.41
Other

Financial Review
Review of the charity's
financial position at the end
of the
nod
Statement explaining the
policy for holding reserves
slatin
are held
Amount of reserves held
Reasons for holding zero
reserves
Details of fund matertally in
deficit
Explanation of any
uncertainties about the
harity continuing as a going
On￿rn
Para 1.21
The chartty's financial posrtion is
considered adequate as at 31 march 2022.
Para 1.22
Reserves comprise two year's core
overheads should there be no income
arisin
in that
riod.
1 £17,412
Not applicable
Para 1.22
Para 1.22
Para 1.24
Not applicable
P8ra 1.23
Not applicable
Additional infonnation {optional)
You ma
choose to include further stalemenls where relevant about=
The charity's principal
SoUr￿S of funds (including
any fundraising)
Para 1.47
Investment policy and
objectives including any
social investment policy
adopted
Para 1.46
A description of the principal
risks facing the chartty
Para 1.46
Other

Structure, Governance and Management
Description of charity's
trusts..
Type of governing document
Para 1.25
Scheme- Approval by the Charity Commission
for England and Wales on 15 July 2Cx)3
Trust
How is the charity
conslituted?
lJl,'-3ted
Pala 1.25
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees
Pafa 1.25
Whittlebury Parish Council is empowered
to act as Trustee under the Scheme
Additional infonnation (optional)
You ma
choose to include further statements where relevant about..
Policies and procedures
adopted for the induction
and training of trustees
Para 1.51
The charity's organisational
structure and any wider
network with which the
charity works
Para 1.51
Relationship with any related
parties
Para 1.51
Other
Reference and Administrative details
Charit
name
Other name the Gharit
uses
istered Gharit
number
Charity's principal address
ittlebu
Readin
Room and Pla
in
Field
252683
clo The Parish Clerk
g Bradden way
Greens Norton
Towcester
Northam
tonshire NN12 8BY

Names of the charity trustees who manage the charity
Trustee nam?
Office lif any}
Dates aetèd rf not for t*hole
ear
Name of person lor body) entiued
oint trustee
if an
Whittlebury Parish
CounGiI
10
12
13
14
15
16
17
18
19
20
Cor
orate trustees- names of the directors at the date the re ort wa5 a
Director name
roved
Name of trustees holding title to r￿pertY belonging to the charity
TNstÈe name
Dates aeted if not forwhole
ear

Funds held as custodian trustees on behalf of others
Description of the assets
held in this capacity
Name and objeds of the
charity on whose behalf the
assets are held and how thi5
falls within the custodian
charity's objects
Delails of arrangements for
safe custody 2nd
segregation of such assets
from the charity's own
assets
Additional information loptional)
Names and addresses of advisers (Optional infornlation)
Type of
Name
Address
adviser
Name of chief exe¢utive or names of senior staff members (Optional Information
Exemptions from disclosure
Reason for non-disclosure of ke
rsonnel details
Other o
tional information

Declarations
The trustees declare that they have approved the trustees. report above.
Signed on behalf of the charity's trustees
Signaturels)
Full name(sl
Position (eg Secretary.
Chair, etc
Roger Harrington
Chair
Date
OJanuary 2023

CHARITY COMMISSION
FOR ENGLAND AND WALES
Receipts and payments accounts
CC16a
For the period
Section A Receipts and payments
Unrestricted
funds
Restricted
funts
Endowment
funts
Total funds
Last yoar
tothp £ tothe nea¢#st£
to ihe nearBs1£
tothp nearest e
A1 Recelpts
Hall l Rootn Rentsl
DonalpoDs
1026
1.820
2.026
21,B20
797
Fundraising- Village f(￿Ma)￿r
r*novabons io Reading Room
8uikling Souely Interest
Furt¢ugh ￿aimS
Loss Claim
Sub total(Gmss income for
ARJ
t.12S
1.725
222
772
110
1$00
6.$70
21.725
2B.295
2,916
A2 Assèt and investrnent salès,
(see table).
Sub total
6.570
21.725
2B,29S
2,916
A3 Payments
2,815
1.531
1,187
1.650
2,815
1.531
1.583
1,650
90
575
72
20.400
2.591
1,317
1.453
1,645
70
1,670
72
3,SS3
Repairs and Main￿Ce
Insur8nce
PRS and Iieentyng cx>sts
Mowing and sundry expÈn5e5
Bank charges
Reading Room RenOVab￿
Indeptrthnl thminerfs fee
2,575
72
Sub total
30.716
12,371
A4 Asset and investment
urchases,
see table)
Sub total
9,920
20,796
30,716
12.371
Net of re¢eipts/(paymentsJ
AS Transfers between funds
A6 Cash fund5 last year end
Cash funds th1$ year end
3,350
929
2.421
9,455
20.762
17A12
39.821
40.750
60,$63
58,162
70,038
60,583
CCXX R1 accounts ISSI
29101r2023

Section B Statement of assets and liabilities at the end of the period
Unrestricted
funds
Restrlcted
fund5
to *)warestE
Endowment
funds
lo ntrarest £
Cate9ories
Dètails
+ nearest e
B1 Cash funds
Unily TtU5183nk
13.351
Market Harb(wh B S
42S1
40.450
Cash
110
Total ea$h funds
7,712
40.450
U￿￿trICted
funds
Restricted
funds
Endowment
funds
to nearost£
Dpt?ils
to near*St £
B2 Other monotary assets
Fund to ¥¥hich
a55et bklo
DelaÈ15
QSt loptkna
Current valug
onal
Fund to which
Details
Cost lopb"on•ll
Current valup
B4 Assats retained for the
¢harity's own usa
Fund towhich
Delalls
Amount dup
When dug
85 Liabilities
Signe(I by one or trustees on
beha￿ of the trustees
Signalure
Print Name
Date of
roval
z3
CCKX R2 accounts ISSI
29101r2023

## **Whittlebury Reading Room and Playing Field** 

## **Year ended 31 March 2022** 

## **Independent Examiner's Report to the Trustee of Whittlebury Reading Room and Playing Field (charity number 252683)** 

I report to the charity trustee on my examination of the accounts of the charity for the year ended 31 March 2022 which include the Trustees’ Annual Report (pages 1 to 8) and the Receipts and Payments Accounts (pages 1 and 2). 

## **Responsibilities and basis of report** 

As the charity’s trustee you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). 

I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. 

## **Independent examiner's statement** 

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 

1. accounting records were not kept in respect of the charity as required by section 130 of the Act; or 2. the accounts do not accord with those records. 

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. 

## _**PHILIP HOLT FCA FCIE**_ 

_Harrison Holt Chartered Accountants High Park Farm Kirkbymoorside York YO62 7HS_ 

_31 January 2023_