Trustees’ Annual Report for the period
From 23/02/2024 Period start date To 26/02/2025 Period end date
Charity name: Longframlington Memorial Hall
Charity registration number: 251952
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To be used for the purpose of lectures, concerts, dances, whist-drives and games and as a reading room or for auction sales or religious services or otherwise as a public Hall for the use and benefit of the inhabitants of the townships of Longframlington, Brinkburn High Ward and Brinkburn Low Ward. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Regular users: Art Groups (two separate groups) Baby & Toddler Group Badminton Club Bowls Club “Cuppa & Company” Warm Space Keep Fit (Mixed) Keep Fit (Women) Local History Society Northumbrian Pipers Group Quilters Group Women’s Discussion Group Yoga The Hall is also hired for birthday parties, the Longframlington Show and other annual events. It hosts the village’s annual Remembrance Day service and Parish Council (P.C.) meetings for both Longframlington P.C. and Brinkburn P.C. The Hall Trustees also arrange various fund-raising events such as craft fairs, musical evenings, quizzes and a ceilidh. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | To maximise public benefit, the Hall fees are kept low, and the Hall is available to hire from 09:00 to 22:00 every day. |
| Additional information (optional) You may choose to include further statements |
Additional information (optional) You may choose to include further statements |
where relevant about: |
|---|---|---|
| SORP reference | ||
| Policy on grant making | Para 1.38 | The Hall Committee does not make grants. |
| Policy on social investment including program related investment |
Para 1.38 | The Hall Committee does not make social investments. |
| Contribution made by volunteers |
Para 1.38 | It is run by a Management Committee (Hall Committee), comprised of volunteers who are elected at the Annual General Meeting (AGM). Additional volunteers help run community “Cuppa & Company” Warm Space sessions for several hours each week and help with fundraising efforts. |
| Other | - |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The main achievements of the charity in 2024 were: • Obtaining grant funding so that acoustic panels could be installed in the main hall. • To install new flooring in large meeting room and hallway • To replace the chairs throughout the building • To decorate the meeting rooms and hallways. • Obtaining grant funding (£20,000) to enable the replacement of the large windows in the main hall These achievements supported the continued operation of the Hall as an asset and resource for the local community. |
Additional information (optional)
You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Achievements against objectives set |
Para 1.41 | Not applicable |
| Performance of fundraising activities against objectives set |
Para 1.41 | Not applicable |
| Investment performance against objectives |
Para 1.41 | Not applicable |
| Other | Not applicable |
Financial Review
| Financial Review | ||
|---|---|---|
| SORP reference | ||
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Income exceeded expenditure by £13,643.05 The Hall benefitted from a grant of £20,000 from National Lottery Awards for All, for the replacement of the large windows in the main hall. The work will be carried out in 2025. A grant of £10,000 was also received from the local project scheme budget of the village’s county councillor, Trevor Thorne. This was used for the installation of acoustic panels in the main hall, which have greatly improved the acoustics there. During the year 2024, the trustees raised £5,188 (profit) by running eight events to generate money for the Hall. At the end of 2024, the Hall’s reserves stood at £43,357. Of this, £20,000 is grant funding for replacement of the two large windows in the main hall. The work will be carried out in 2025. This work could not be carried out easily over the winter period 2024-25. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Reserves are held to cover future, expected expenditure, such as building maintenance. |
| Amount of reserves held | Para 1.22 | £10,000 |
| Reasons for holding zero reserves |
Para 1.22 | Not applicable |
| Details of fund materially in deficit |
Para 1.24 | Not applicable |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | No uncertainties |
Additional information (optional)
You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Income from hire of the Hall. Grants and donations from various bodies, such as National Lottery Awards for All. |
| SORP reference | ||
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | Not applicable |
| A description of the principal risks facing the charity |
Para 1.46 | The main risk is expenditure exceeding income. The trustees are aware of this and run events to increase income. They also seek out and apply for relevant grant funding. |
| Other | Not applicable |
Structure, Governance and Management
| SORP reference | ||
|---|---|---|
| Description of charity’s trusts: |
||
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Trust Deed |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Trust |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Election at a public meeting |
Additional information (optional)
You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | Not applicable |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | Not applicable |
| Relationship with any related parties |
Para 1.51 | Not applicable |
| Other | Not applicable |
Reference and Administrative details
Charity name Longframlington Memorial Hall Other name the charity uses None Registered charity number 251952 Charity’s principal address Memorial Hall Rothbury Road Longframlington, MORPETH NE65 8AH
Names of the charity trustees who manage the charity
| Trustee name | Office (if any) | Dates acted if not for | Name of person (or | |
|---|---|---|---|---|
| whole year | body) entitled to | |||
| appoint trustee (if any) | ||||
| 1 | Simon Hadden | Chair | Wholeyear | - |
| 2 | Ian Chapman | Commercial Planner | Wholeyear | - |
| 3 | Stephen Greenway | FundingCoordinator | Wholeyear | - |
| 4 | Jane Kartupelis | Vice Chair | Wholeyear | - |
| 5 | Geoff Osmond | Bookings Sec. | Wholeyear | - |
| 6 | Sylvia Taynton | - | Wholeyear | - |
| 7 | Paul Seton | Treasurer | Wholeyear | - |
| 8 | Emma Beal | - | Wholeyear | - |
| 9 | Yvonne Bell | - | Wholeyear | - |
– Corporate trustees names of the directors at the date the report was approved Director name
None
Name of trustees holding title to property belonging to the charity
Title was transferred to the Official Custodian for Charities on 13/12/2022
Funds held as custodian trustees on behalf of others
Description of the assets None held in this capacity Name and objects of the None charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for None safe custody and segregation of such assets from the charity’s own assets
Additional information (optional) Names and addresses of advisers (Optional information) Type of adviser Name Address - - -
Name of chief executive or names of senior staff members (Optional information) Not applicable
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Not applicable
Other optional information
Not applicable
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (e.g. Secretary, Chair, etc.) |
||
|---|---|---|
| Simon Graham Craster Hadden |
Jane Louise Kartupelis | |
| Chair | Vice Chair |
Date 23[rd] February 2025
| £ £ Notes Longframlington Memorial Hall Receipts & Payments Account from 1/1/24 to 31/12/2024 |
£ £ Notes Longframlington Memorial Hall Receipts & Payments Account from 1/1/24 to 31/12/2024 |
£ £ Notes Longframlington Memorial Hall Receipts & Payments Account from 1/1/24 to 31/12/2024 |
|---|---|---|
| Income | ||
| Main Hall £10,252.01 Les Gibbon Room £3,454.00 Small Room £79.13 TV & Stand £75.00 Kitchen £30.00 Grants £30,000.00 Sundries £30.00 Alncom Electricity Usage £927.90 Oil refunds £134.91 Donations £100.00 Race Night, Jan. 2024 £1,102.56 Quiz Night, April 2024 £987.75 Black n Blue, May 2024 £1,676.14 Craft Fair July 2024 £876.21 Quiz Night, Sept 2024 £954.41 Kielder, Oct 2024 £304.57 Ceilidh, Nov 2024 £1,500.99 Craft Fair, Nov 2024 £778.26 Race Night, Jan 2025 £170.00 Kielder, Feb 2025 £168.00 Black n Blue, March 2025 £240.00 Octopus Energy £615.66 General cash income £110.00 Interest on deposit account £172.54 Total income |
includes 10K NCC acoustic panel grant + 20k National Lottery Grant for windows Nov. 2023 - Aug 2024. Income for Sept-Dec 2024 expected March 2025 paid for 1000ltrs but only received 800ltrs including cash income (but not £15 ticket payment by bank transfer received in Dec. 2023) Income excluding £40 used for payment to quiz master £10 donation + £100 of tote float £54,740.04 |
|
| Expenditure | ||
| Gardening / Window cleaning £1,013.00 Sundries £85.00 Electricity £503.89 Oil £1,938.41 Water £311.26 Surveys & Tests £515.40 Insurance £827.32 Cleaner Salary £1,207.50 Consumables £465.59 Furniture & Fittings £14,915.18 Repairs & Renewals £10,489.23 Decorating £4,710.03 Hallmaster, PPL PRS & NCC Licences £709.73 Drinks etc. added to stock (and not yet used) £224.53 Race Night, Jan. 2024 £374.54 Quiz Night, April 2024 £238.49 Black n Blue, May 2024 £739.88 Craft Fair July 2024 £52.10 Quiz Night, Sept 2024 £261.51 Kielder, Oct 2024 £182.43 Craft Fair, Nov 2024 £43.80 Ceilidh, Nov 2024 £1,148.17 Kielder, Feb 2025 £140.00 Total expenditure Excess of Income over Expenditure |
Includes acoustic panels (10k) & chairs (3.8k) Includes 7.9k for flooring Includes external windows and doors (1.8K) & internal decorating (2.8k) More than double 2023 Manual adjusts: payments in advance including cost of stock sold (£262.54) Expenditure excluding £40 payment to quiz master, but including cost of stock sold (£213.99) including cost of stock sold (£361.42) including cost of stock sold (£3.60) including cost of stock sold (£200.02) incuding cost of stock sold (£42.43) incuding cost of stock sold (£252.84) Payment in advance £41,096.99 £13,643.05 |
| Longframlington Memorial Hall | |||
|---|---|---|---|
| Bank Reconciliation Sheet | |||
| 1st January 2024 and 31st December 2024 | |||
| Balances as at: | 1st January 2024 | 31st December 2024 | |
| Lloyds Bank | |||
| Current Account | £20,610.33 | £9,224.19 | |
| Deposit Account | £9,104.39 | £34,133.58 | |
| Cash in Hand | £0.00 | £0.00 | |
| TOTAL | £29,714.72 | £43,357.77 | |
| Excess of Income over | |||
| Expenditure | £13,643.05 | ||
| £43,357.77 | £43,357.77 | ||
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Longframlington Memorial Hall
Statement of Assets & Liabilities
as at Year End, 31st December 2024
Note
Assets Retained for Charities Own Use
Village Hall Building £639,000.00 A
Fixtures & Fittings £19,440.00 B
£658,440.00
Cash Funds
Current Account £9,224.19
Deposit Account £34,133.58
Total Cash Funds £43,357.77
Liabilities
Ticket payments received in advance £578.00 C
Total Liabilities £578.00
Notes
A) The Hiscox Insurance Policy Number 8261321 includes Buildings
Cover of £639,000. The policy additionally covers Contents, Loss of
Income, Public Liability, Employers' Liability etc.
Longframlington Memorial Hall is registered at H.M. Land Registry
under number ND103209. The title of the land is held by the Official
Custodian for Charities on behalf of the charity known as
Longframlington Memorial Hall, Registered Charity number
251952.
B) The Fixtures & Fittings have been properly maintained. Costs
incurred for fittings have been reported in the accounts. The value of
the Fixtures & Fittings is £19,440, as stated for the Buildings &
Contents Insurance.
----- End of picture text -----
C) Ticket payments received for events in 2025
Prepared by:
Paul Seton, Longframlington Memorial Hall email=p2seton@yahoo.co.uk Reason: l prepared the accounts and this document Date 2025.02.19 22:28:35
Two trustees to sign these three pages of accounts.
Signed by Trustee (1):
Signed by Trustee (2):
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of On accounts for the year ended 31 to2* Charity no (if any) 251952 Set out on pages I report to the trustees on my examination of the accounts of the above charity ("the Trust") for the year ended Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below ") in connection with the examination which gives me cause to believe that in, any material respect: accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records Independent examiner's statement I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackets if they do not apply. Signed: Date: Name: fIr% f4 fslK ¢KSo 14 Relevant professional qualification(s) or body (if any): Address: q iok ER October 2018
Section B Disclosure Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. Nc>n IER October 2018