## **Trustees’ Annual Report for the period** **From 23/02/2024 Period start date To 26/02/2025 Period end date** **Charity name: Longframlington Memorial Hall** **Charity registration number: 251952** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**To be used for the purpose of lectures,**
**concerts,**
**dances,**
**whist-drives**
**and**
**games and as a reading room or for**
**auction sales or religious services or**
**otherwise as a public Hall for the use and**
**benefit**
**of**
**the**
**inhabitants**
**of**
**the**
**townships of Longframlington, Brinkburn**
**High Ward and Brinkburn Low Ward.**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|**Regular users:**
**Art Groups (two separate groups)**
**Baby & Toddler Group**
**Badminton Club**
**Bowls Club**
**“Cuppa & Company” Warm Space**
**Keep Fit (Mixed)**
**Keep Fit (Women)**
**Local History Society**
**Northumbrian Pipers Group**
**Quilters Group**
**Women’s Discussion Group**
**Yoga**
**The Hall is also hired for birthday parties,**
**the Longframlington Show and other**
**annual events. It hosts the village’s**
**annual Remembrance Day service and**
**Parish Council (P.C.) meetings for both**
**Longframlington P.C. and Brinkburn P.C.**
**The Hall Trustees also arrange various**
**fund-raising events such as craft fairs,**
**musical evenings, quizzes and a ceilidh.**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**To maximise public benefit, the Hall fees**
**are kept low, and the Hall is available to**
**hire from 09:00 to 22:00 every day.**| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| ||SORP reference|| |Policy on grant making|Para 1.38|**The Hall Committee does not make**
**grants.**| |Policy on social investment
including program related
investment|Para 1.38|**The Hall Committee does not make social**
**investments.**| |Contribution made by
volunteers|Para 1.38|**It is run by a Management Committee**
**(Hall Committee), comprised of**
**volunteers who are elected at the Annual**
**General Meeting (AGM). Additional**
**volunteers help run community “Cuppa &**
**Company” Warm Space sessions for**
**several hours each week and help with**
**fundraising efforts.**| |Other||**-**| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**The main achievements of the charity in**
**2024 were:**
•
**Obtaining grant funding so that**
**acoustic panels could be installed**
**in the main hall.**
•
**To install new flooring in large**
**meeting room and hallway**
•
**To replace the chairs throughout**
**the building**
•
**To decorate the meeting rooms**
**and hallways.**
•
**Obtaining grant funding (£20,000)**
**to enable the replacement of the**
**large windows in the main hall**
**These achievements supported the**
**continued operation of the Hall as an**
**asset and resource for the local**
**community.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Achievements against
objectives set|Para 1.41|**Not applicable**| |Performance of fundraising
activities against objectives
set|Para 1.41|**Not applicable**| |Investment performance
against objectives|Para 1.41|**Not applicable**| |Other||**Not applicable**| ## **Financial Review** |**Financial Review**||| |---|---|---| ||SORP reference|| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**Income exceeded expenditure by**
**£13,643.05**
**The Hall benefitted from a grant of**
**£20,000 from National Lottery Awards for**
**All, for the replacement of the large**
**windows in the main hall. The work will**
**be carried out in 2025.**
**A grant of £10,000 was also received from**
**the local project scheme budget of the**
**village’s county councillor, Trevor**
**Thorne. This was used for the installation**
**of acoustic panels in the main hall, which**
**have greatly improved the acoustics**
**there.**
**During the year 2024, the trustees raised**
**£5,188 (profit) by running eight events to**
**generate money for the Hall.**
**At the end of 2024, the Hall’s reserves**
**stood at £43,357. Of this, £20,000 is grant**
**funding for replacement of the two large**
**windows in the main hall. The work will**
**be carried out in 2025. This work could**
**not be carried out easily over the winter**
**period 2024-25.**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**Reserves are held to cover future,**
**expected expenditure, such as building**
**maintenance.**| |Amount of reserves held|Para 1.22|**£10,000**| |Reasons for holding zero
reserves|Para 1.22|**Not applicable**| |Details of fund materially in
deficit|Para 1.24|**Not applicable**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**No uncertainties**| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**Income from hire of the Hall.**
**Grants and donations from various**
**bodies, such as National Lottery Awards**
**for All.**| ||SORP reference|| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**Not applicable**| |A description of the principal
risks facing the charity|Para 1.46|**The main risk is expenditure exceeding**
**income. The trustees are aware of this**
**and run events to increase income. They**
**also seek out and apply for relevant grant**
**funding.**| |Other||**Not applicable**| ## **Structure, Governance and Management** ||SORP reference|| |---|---|---| |Description of charity’s
trusts:||| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Trust Deed**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Trust**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Election at a public meeting**| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|**Not applicable**| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|**Not applicable**| |Relationship with any related
parties|Para 1.51|**Not applicable**| |Other||**Not applicable**| ## **Reference and Administrative details** Charity name Longframlington Memorial Hall Other name the charity uses None Registered charity number 251952 Charity’s principal address Memorial Hall Rothbury Road Longframlington, MORPETH NE65 8AH ## **Names of the charity trustees who manage the charity** ||**Trustee name**|**Office (if any)**|**Dates acted if not for**|**Name of person (or**| |---|---|---|---|---| ||||**whole year**|**body) entitled to**| |||||**appoint trustee (if any)**| |1|Simon Hadden|Chair|Wholeyear|-| |2|Ian Chapman|Commercial Planner|Wholeyear|-| |3|Stephen Greenway|FundingCoordinator|Wholeyear|-| |4|Jane Kartupelis|Vice Chair|Wholeyear|-| |5|Geoff Osmond|Bookings Sec.|Wholeyear|-| |6|Sylvia Taynton|-|Wholeyear|-| |7|Paul Seton|Treasurer|Wholeyear|-| |8|Emma Beal|-|Wholeyear|-| |9|Yvonne Bell|-|Wholeyear|-| – Corporate trustees names of the directors at the date the report was approved **Director name** None Name of trustees holding title to property belonging to the charity _Title was transferred to the Official Custodian for Charities on 13/12/2022_ ## **Funds held as custodian trustees on behalf of others** Description of the assets **None** held in this capacity Name and objects of the **None** charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for **None** safe custody and segregation of such assets from the charity’s own assets **Additional information (optional) Names and addresses of advisers (Optional information) Type of adviser Name Address - - -** **Name of chief executive or names of senior staff members (Optional information)** Not applicable ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details **Not applicable** ## **Other optional information** **Not applicable** **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (e.g. Secretary,**
**Chair, etc.)**||| |---|---|---| ||**Simon Graham Craster**
**Hadden**|**Jane Louise Kartupelis**| ||**Chair**|**Vice Chair**| **Date 23[rd] February 2025** |**£**
**£**
**Notes**
**Longframlington Memorial Hall**
**Receipts & Payments Account from 1/1/24 to 31/12/2024**|**£**
**£**
**Notes**
**Longframlington Memorial Hall**
**Receipts & Payments Account from 1/1/24 to 31/12/2024**|**£**
**£**
**Notes**
**Longframlington Memorial Hall**
**Receipts & Payments Account from 1/1/24 to 31/12/2024**| |---|---|---| |**Income**||| |Main Hall
£10,252.01
Les Gibbon Room
£3,454.00
Small Room
£79.13
TV & Stand
£75.00
Kitchen
£30.00
Grants
£30,000.00
Sundries
£30.00
Alncom Electricity Usage
£927.90
Oil refunds
£134.91
Donations
£100.00
Race Night, Jan. 2024
£1,102.56
Quiz Night, April 2024
£987.75
Black n Blue, May 2024
£1,676.14
Craft Fair July 2024
£876.21
Quiz Night, Sept 2024
£954.41
Kielder, Oct 2024
£304.57
Ceilidh, Nov 2024
£1,500.99
Craft Fair, Nov 2024
£778.26
Race Night, Jan 2025
£170.00
Kielder, Feb 2025
£168.00
Black n Blue, March 2025
£240.00
Octopus Energy
£615.66
General cash income
£110.00
Interest on deposit account
£172.54
**Total income**||includes 10K NCC acoustic panel grant + 20k
National Lottery Grant for windows
Nov. 2023 - Aug 2024. Income for Sept-Dec 2024
expected March 2025
paid for 1000ltrs but only received 800ltrs
including cash income (but not £15 ticket
payment by bank transfer received in Dec. 2023)
Income excluding £40 used for payment to quiz
master
£10 donation + £100 of tote float
£54,740.04| |**Expenditure**||| |Gardening / Window cleaning
£1,013.00
Sundries
£85.00
Electricity
£503.89
Oil
£1,938.41
Water
£311.26
Surveys & Tests
£515.40
Insurance
£827.32
Cleaner Salary
£1,207.50
Consumables
£465.59
Furniture & Fittings
£14,915.18
Repairs & Renewals
£10,489.23
Decorating
£4,710.03
Hallmaster, PPL PRS & NCC Licences
£709.73
Drinks etc. added to stock (and not yet used)
£224.53
Race Night, Jan. 2024
£374.54
Quiz Night, April 2024
£238.49
Black n Blue, May 2024
£739.88
Craft Fair July 2024
£52.10
Quiz Night, Sept 2024
£261.51
Kielder, Oct 2024
£182.43
Craft Fair, Nov 2024
£43.80
Ceilidh, Nov 2024
£1,148.17
Kielder, Feb 2025
£140.00
**Total expenditure**
**Excess of Income over Expenditure**||Includes acoustic panels (10k) & chairs (3.8k)
Includes 7.9k for flooring
Includes external windows and doors (1.8K) &
internal decorating (2.8k)
More than double 2023
Manual adjusts: payments in advance
including cost of stock sold (£262.54)
Expenditure excluding £40 payment to quiz
master, but including cost of stock sold (£213.99)
including cost of stock sold (£361.42)
including cost of stock sold (£3.60)
including cost of stock sold (£200.02)
incuding cost of stock sold (£42.43)
incuding cost of stock sold (£252.84)
Payment in advance
£41,096.99
£13,643.05| |||**Longframlington Memorial Hall**|| |---|---|---|---| |||**Bank Reconciliation Sheet**|| |||**1st January 2024 and 31st December 2024**|| ||**Balances as at:**|**1st January 2024**|**31st December 2024**| ||**Lloyds Bank**||| ||**Current Account**|£20,610.33|£9,224.19| ||**Deposit Account**|£9,104.39|£34,133.58| ||**Cash in Hand**|£0.00|£0.00| ||**TOTAL**|£29,714.72|£43,357.77| ||**Excess of Income over**||| ||**Expenditure**|£13,643.05|| |||£43,357.77|£43,357.77| ||||| **----- Start of picture text -----**
Longframlington Memorial Hall
Statement of Assets & Liabilities
as at Year End, 31st December 2024
Note
Assets Retained for Charities Own Use
Village Hall Building £639,000.00 A
Fixtures & Fittings £19,440.00 B
£658,440.00
Cash Funds
Current Account £9,224.19
Deposit Account £34,133.58
Total Cash Funds £43,357.77
Liabilities
Ticket payments received in advance £578.00 C
Total Liabilities £578.00
Notes
A) The Hiscox Insurance Policy Number 8261321 includes Buildings
Cover of £639,000. The policy additionally covers Contents, Loss of
Income, Public Liability, Employers' Liability etc.
Longframlington Memorial Hall is registered at H.M. Land Registry
under number ND103209. The title of the land is held by the Official
Custodian for Charities on behalf of the charity known as
Longframlington Memorial Hall, Registered Charity number
251952.
B) The Fixtures & Fittings have been properly maintained. Costs
incurred for fittings have been reported in the accounts. The value of
the Fixtures & Fittings is £19,440, as stated for the Buildings &
Contents Insurance.
**----- End of picture text -----**
C) Ticket payments received for events in 2025 Prepared by: Paul Seton, Longframlington Memorial Hall email=p2seton@yahoo.co.uk Reason: l prepared the accounts and this document Date 2025.02.19 22:28:35 Two trustees to sign these three pages of accounts. Signed by Trustee (1): Signed by Trustee (2): CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of On accounts for the year ended 31 to2* Charity no (if any) 251952 Set out on pages I report to the trustees on my examination of the accounts of the above charity ("the Trust") for the year ended Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below ") in connection with the examination which gives me cause to believe that in, any material respect: accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records Independent examiner's statement I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackets if they do not apply. Signed: Date: Name: fI￿r% f4 fslK ¢KSo 14 Relevant professional qualification(s) or body (if any): Address: q iok ER October 2018 Section B Disclosure Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. Nc>n IER October 2018