Charfty nun*er. 251665 The Colman Institute Trustee8' report and financlal slatoments For the yoar ended 31 March 2024
Tho Colman Inslltut Contents Page R•f•renc• and admlnlstratlvè dotalls of the Charlty, Its Trust8 and Adv15ern Tru$tee$' report IndepBndent examlneV• report stat•m8nt of flnanclal actlvltl•s 8alanco sheet Not98 to thè finan¢lal statemènts 8-19
The Colman In$flluts RefoTence and admlnlstratlvg detallg of tha Charlty, Its Trustees and Advlsers Forlho year gnded 31 March 2024 Trusloas Mrs R Belther. Chair Mrs M Skllllng Ireslgned 15 January 2024) Mr C Early Ms C Dunsford Mr J Salistrry Mr M Howell MrA Morris Mr M Unsworih (appulnted 22 April 2024) Ch#lty reglster•d number 251665 PrI1par offlco The Colman Redland Centra Croydon Road Reigale Surrey RH2 ONA Accountsnts Kreslon Re8ve8 LLP Chartered Accountant5 Monlagu9 Place, Quayslde Chatham Marttlm8, Chatham Kent. ME4 4QU Bankers Uoyds TSB Bank plc 50-52 Hlgh Street Redhlll Surroy GAF Charfty Mon8y Management West Malllng Kent ME19 4JQ Indgpondont Examln•r James Peach FCA Kreston Reeves LLP Chartered Aecovntants Montague Place, Quaysida Chatham Marillme. Chatham Kent, ME4 4QU Pago 1
The Coknan Inslltute Trustees. report For the year ondgd 31 2024 The Truslees present their annual report tQWherith tho Ihwiaal statements of the CP4qrfty for the Far from 1 Aprl 2023 10 31 March 2024. Objectlves and acllvltles . Pollcl•s and obJectlvos Tho pytnctpal obleckn of the Charity r¢makns as the 18tling of halls and a meet]ng rocM at fhe Rgdland Centre at a reasonable rato. venue l4)le to everyone in th8 Commurrity regardless of race, cre8d, politsca persu&5ion and so on. In sgltlng objectwe5 and plannlng for athties. th• Trustees have gi¥En nSleratiOn lo general guidance published by the Chwity Commi5&0n relati to pjbllc brf indudlng th8 gudance 'Pubiic beneftt nIng a charity IPB2)'. Achlevements and p•rforniance & Revlew of aclmtles Th8 roof on the Coiman wa5 feFlxal ttI8 slnce th8 roof was In a poor condltlon and may have failed In Ume. The lob was comploted over the Chrlstmas periTrJ vthen fho venu8 ts quieter because the hall had to be ctosgd for 5 weeks. As èxperted, there was a loss of incThJe over thls perlod only a small loss year on year. As a result of the cost of IFS wcrfk. other nwntenarTh jobs were restricted over fhe year bul they are plned for the comlng year. One MaIntenCe Job that vms compleled was repainting thg foyer. frfr5hpnlng up thls area of the vanu8. The reGyding bin at the Cre Isell 8Wrted aThd has pro a smdl bui useful incom8 ftir the venue. Flnancial rnvlew a. Golng concem After maklng appropriate enqu15. the Tnjstees have a ronabl• eyp80tation that the Charity has a(lequate resourcé8 to continu8 in opgralional exlslencg for the foreseeabt¢ fulure. For thls reason. they continu8 to adopt the golng ¢>)ncem basis In preparfng the financial statements. Further detals regardlng the adoptit)n of the g)Ing conGem basls can bg foJTrJ In the accounting polttses.
The Colman Instltuto Trustees. report (contlnuedl For the year ended 31 March 2024 b. Resorve5 poU¢y AJI rnserves are unrestrfctad. The rgserves policy set bythe Truslees is that. at any on8 time: 1. there Is an Oporatlng Contlngency Rosgrvo amounting to one years, worth of exp8nditLre (currently Sel lo £25,000 and assumlng thg centre is c105ed). 2. to have a Refurblshmgnt and Repair Reservo of£25k {e4. for emery8ncy repairs). 3. to generate a Long Torm Lease Fund to ba oble to fund elther the buytny of the freehold or extending the 18ase to the institute. The alm should be able lo have sufficient funds by the end of the Current lease. {Curienl Leas& expires 31.10.2080). The flrsl deslgnated funds, belng those fc¢ an Operating Contlngency R8s8m and the Rgfurblshment and Repalr Reserve. are emergenoy reservès to be kept for vthgn needed, and thus the Trustees are not abla to provldg an esllmated tlmeframe for whan fhe5e shall be expended. The Ilrst sum is for Jf the centre had to clos< Ihis amount would cover the running costs for ong year, 1[5* the second sum could be used for big maintenance projects as long as the flrst sum was still saved. At the Balance sheet date. the ChariV8 free reserves, efter tsklng Into account fhelr Inv951ments. tangible fjxed assets and loans due Sn more than one year, are £77.501 (2023: £143.7961. c. Rosults fortho ybar Tho Charity has made a net Surplus for tho year of £39.200 (2023: £37.g68). with Income of £103,82212023: £104,7Y2), and expendlura of £64,622 (2023: £66.824). At th¢ ctOS8 of the year unrestricled funds were £836.41712023'. £797,217). Of the rgserv9s. £060.724 ha8 been deslgnated by the Trustees In resp8ct of the hall constructed on the exlstlng leasehold land. Slructurei govemance and managoment Constitutlon The Colman Insbtute is an unlncDrporaled charfty {reglslèr&J number 251665) established under a charitaNe nstitulion. b. Methods gf appolntment or al8ctlon of Trustees I members ar6 elgcted at the Annual General Meelng. bui may loln the commlttee durfng thg COLrse of the year. c. Organisatlonal structuro and docl$lonnak1ng pollclp The Management Commlttee. who are trustees for the purpose of charfty law. cDnslsls of up to a maxlmum ot . Two eleclad members- these persons must bo resldent #] the area. Up to nlne Representatlve members- appointed by local organlsatiQn5 uslng the ham. The m8mbeTS ofthe Managornenl Committee are shown on page 1. -The Management Commlttee holds Ihr8a to four Scheduled me6Ungs throughout the year and extra me8lkngs are depgndant on requlrements. Paga 3
Tho Colman Instituto Trusteed report Iwntlnued) Forthp year •ndod 31 March 2024 Strucra. yovernanrA and management {¢ontlnuedl d. R]sk management The Trustees have assessed fhe major rf5ks to whlch the Charity Is exposed and ar8 satisfled thal systems and pr¢xedures are In place to mitigate 8xposur8 lo the major risks. The major risks indude, loss of salBS due to lack of hlre and an expensive mainlenance Issu8 that Is not COVBred by the Insuranc8 policy. statomgnt of TTU5tees' r•spon51bllltlgs The Trustees ora responslble for pr8paTkng Ihe Truste88' report and the finandal stal8m8nts in accordance wlth applicable law and Unlted lfjngdom Accountlng Standards Iunlted Klngdom Generalty Accepted Accounlthg PractiB8). The law apFAicable lo charltles In England & Wales requlres the Trustees to prepare finanGial statements for each ffnanclal whlch glve a tnje and falr view of the state of affairs of the Charity and of its Incomlng resourc8S application of r85ource8. Includlng Its theome and expenditurè, for that period. In prgparing these flnanclal Statements. the Trustees are rewlr8d t¢x select suitablg accounting policies and then apply them consistenuy. observe the mgthods and pdnclples of the Chariues SORP (FRS 1021; make judgements and ac¢ounUng e5tlmale¥ that are reasonable and prudenL State whether applicable UK Accounting Standards (FRS 1021 have been followed, su48Ct to any material departures disclosed and explained in Ihg financial stalernents., prepare the flnanclal stalBments cffl thè golng concem ba8ls unless 5t Is Inapproprtate io presum8 that th8 Charfty wlll contlnue In bu8ln888. The Trustee8 are re8pon81ble for keeplng adequate accounllng records that are sufflclent lo show and explaln the Charftys Iransacuons and dlsctose vath reasonable accuraoy at any flmg the nancIal posltlon of the Chadty d enable thom to gnsura that the flnancial statements comply with the Charities Act 2011. the Charity lACunts and Reports) Regulations 2008 and the prov151ons of the MernorandLMn of Assoclalion. They are also res5)onsible for safeguarding the assets of the Charlty and hence for 18klng reasonable stepg for the prevenlton d detectlon of fraud and other irreguFaritie5. ApFxoved by order of the member8 of the Board ofTruste88 and slgned on Ihelr behaff ty. Mvs R Belcher Chair of Truste Date: 23 Soptember 2024 Pag8 4
The Colman Inslute 1ndendeTrt examlne¢• Teport For tho year0nd 31 March 2024 Ind•pond•nl •xamln•e8 v•port to th• Trustws of The Colman Institsta {Ih? Charlty) I r8POrt lo tha Crity Trustees on my examknatk)n of xcounts of the Charity for the Y 9nd8d 31 March 2024. Reiponslblllt(e8 and ba•1 of report As the Trustees of th8 Charlty yju are responBlb]e th& prepwatth of th6 aexcrtmts In accordancè wllh tho rgqukgmen18 01 the Charfll8s A¢t 2011 ftha 2011 ACVI I report In respect of my examinatlon of ChaTltys accounts carrfed out under sectl¢)n 145 of the 2011 Act and In carrying out my examlnatton I have follo Ihe a[cable DnGtlons gen by the Charity Commlssion under 8ecUon 145(6llb) of the 2011 Act. Indopond•nt •xamlnofs 8tst•m•nt Your attentlon Is drawn to the fact that th8 Charity has pr8par8d the acojunts Fn aco)rdance Mth AcUntIng and R4orting by Chariuei.. Staloment of Recommènd Pracllcè Appllc#bl8 to ch#rltl8s prèpadng thèlr deeount8 In acGoTdanGe wlth the Flnandal Roportlng Stsndard applbG8blo In UK RgpubllG of Ireland (FRS 102) In preforenco to th8 Accountlng and Reporting by Charities: Statement of ReGommerKled PraGtiGe issued on 1 A11 2005 whlch18 rofoired lo In tho extant rggulallons lJJt has begn withdrawn. I have completed my examtnauork l ¢onflrn that Tr) mottern have (y)mo to my att8nUon In ¢onn¢¢llon wlth the xarnhgtion gfrng me cau•e to that in any rnatérf rnsp•cL' 8¢¢ounlkng re¢ord8 ¥•Ere not kept kn re8pe¢l ofthe Chwlty 48 wutred by 8e¢tfon 130 01th9 2011 A¢1: or the do not a)Id vAlh Ihoso rec4)rds; ( tho aCCots do not comply the applkable requlrements concernlng th8 fom) and contènt of accounts set out in thB Chorli08 <+O£¢ounts and Report8) Regulallons 2008 other than any requirement that the a¢Unts gfve a and lalf vlwrt wthlchlg not a metter cxJn8ldered as part of an Independent ¢x&minallon. I have no eoncems and hav6 cL¥ne acro88 no olher malters In conneclkn vhih thè 6xamlnatlon to whlch attentlon should be drawn In thi5 report In (der to 8nalAe a propgr understandlng of the aUnIS to be reached. Thls r¢p)rt IJ made solgly to the Charitys Trustees. a¥ a body. In accordance Yélth Part 4 of th8 Charftles (Accounts and Rop¢xts) Regulalicm 2008. My work has b88n undertakan so that I migm stst• lo tho Chadtys Trustees those matters l am requlred to slate to them in an Indepgndgnt examlnerfs report and for no other purpose. To th8 fullest extant Pe6tted by law, I do rnt ac(xpt or assume re5PDn8lblllty lo anyon8 other than the Ch#rity and th• ChariV¥ Tru5tg8s as a body, for my Yrk or for th15 rwt. Slgnod: James Peach FCA Dated: 23.09.2024 KreBton Reeves LLP Chartered Accountsnts MontagLt• Plac•. Qu8yslde Chatham Marflme. Chatham Kent. ME4 4QU
Tho Colmin Institut• statement of Ilnanclal acllvltl•s For thè year ènd 31 March 2024 Unre5trfcted funds 2024 Total funds 2024 Total funds 2023 Income from: Donattons and Wcies CharItable actlvjtles Inve8tsngnts 407 104.235 150 103.194 103,194 Total Incom• 103.822 103.822 104,792 Expondltur• on: ChvAltable actl¥ibé8 64,622 86,824 Total •xp•ndltw• 64.622 66.824 Not mov•m•nt In fun 39,20D 39,2 37.968 Rgconclllatlon of lunds: Total funds brought forwwd Net movemanl kn fvrKIs 797.217 39.200 797,217 39,200 759,249 37,968 Totsl funds c•rrfvd forw• 836.417 836.417 797,217 The Statement of fin8ncl8t actlvlt*8 Inchth8 all gdrts and lossey rec(WiS In thg ypor. Tho nots8 on pages 810 19 forni part ofthese finandal slat8m•nt&
Th• Colman Institut• BaFanGe sheet As at 31 March 2024 2024 2023 Flxed assets Tanglble assets Inv8Stments 10 667.228 11 767,244 667,229 CuTront assets Debtors Cash at bank and In harKI 12 7J91 111A99 4,237 155.940 118090 160.1TT Crodltors: amounts falkng (kia wJlhln one year 13 {41.389) 116.381} Net current a55ets 77,501 143.796 Tolal assets less Current IlaNIRks 844,745 811,025 credito amounts falling due after more than one ytsr 14 (8.3281 (13.808) Total net assets 836,417 797.217 Charftyfunds Re5triEled funds Unreslricted fund5 15 15 836,417 797.217 T¢)tal fut$ 836.417 797.217 Th8 financial stakni8nts wora apwovad aKI aUItKffi fori55ue ty the Trustees Signed on th8ir behdl by. R Bchor Chalr ofTrustees Dale: 23 September2024 Th8 notes on pages 8 to 19 frffii part of 1hesefanCia[ statemen
Tho Colnan Institut0 Notes to th8 flnanclal slatements Forthè aT ¢nded 31 MarGh 2024 Goneral Infomiatlon Thè Colman lrntttute Is an charity in England arKI Wales. The raglstarnd omee Is The Colman Redland Cerrtre. Cmydon Road. RefgBte. Surrey. RH2 ONA. Th8 principal oblectfve ofthe Charfty IB th8 létting of hals and a meetlng room at thé Colman Rednd Contro al a roasonablo ralo. avalabla to everyone tn the ComMuy. Accountlng pollcl•s 11 Ba515 of pr•parntlon of ftnanclal statthn• Tho flnancld statements hav8 b8en prepared kn ac(#xd8nc8 wth the Char183 SORP (FRS 102) . Accountlng and Reporttno by Charll688.' Ststemerrt of Recommended Practlce applkabse lo charitl88 preparfna thelr aClts In acconlarKe whh thg Fknanclal Repcting Slandard.applicable in the UK and Ropubllc crf IrelaThJ (FRS 102) leffoctive 1 January 20191, Flnanclal Reporting Standard applicable in the UK and R¥>LfK d Irdand {FRS 1021 and thè ChaiiUe5 Act 2011. The flnarKlal Slatements have been preporgd to glvg a 'lru? &KI falrf vSow and have departed Irorn the Ch8riUe5 (AcwJnts 8nd Reports) RegatiOnS 2008 only to the extent requlred lo provlde a 'true and falff ew. Thls departure has knvolvod following Ihe Charitie5 SORP (FRS 102) published in October 2019 r8th8r than Ihe Accountlng and Reporting by Charities: St8iement of Recommended Pracllca effec¥8 Irom 1 April 2005 haB since bwi withdravm. The Colman Inslltute maets definitlon of a publtc b8n8fil anty undar FRS 101 Asso15 and Ilabl105 are 1n1t1al rncogn18ed at Nstortcal cost valua unl6ss otheIS Btated In Ihè relevant accounting pollcy. Itnanclal 8tstoments are presented kn lch Is thè fundonal curr•ncy of the Charlty And rounded to th8 near081 L 2.2 Golng con1ft Th• Truste¢s as8es8 use of golng conGwn Is Awrwialè l.•. whèther thère ara any materid certaIntleS related to ovents or conthtions tho1 mgy Gast 8ignifiG8nl doubt on th8 ablllty of the Charlty to Cntinue 88 a g)Ong c4inc8m. The Trustees make this asse88ment in respect of a period of al le881 on9 year fmm tho datB of wthorisatlon for Issuo of the lin8nci8181atements and havo conclLKled tho1 the Charity has ad8quat8 resowces lo conUnu8 In op8rallon81 axSslanca for tho foreseeable future and there are m materi81 uncertain$ aboul Ihg CharlV¥ ablllty lo contlnue 85 a gothg conc8m. thug conllnue trj adopt Ihe golry n(n ba¥1¥ of accountlng In preparing Ihe financlal statements. 2J Incorne All Income 19 recognlsed once the Charlty has enulement to th8 5ncome. It b probable thal Ihe Incomg w1 b& re¢eW and th8 am¢Amt of IrKome recefvable can be me85ured reliably. Ino3me tax recOverae In relallon to donalkm rec4vwJ under Glft PJd or dgeds of covenant Is recognlsed at Ihg 1Sme of the donalio Income tax recoverabla h refakn to ImwI1 Income Is regnIse¢l at the tlme Ihg knv85trnonl Income Is recelvable.
The Colman Insfltuts Notes to the flnan¢lal statements Forthe year ended 31 March 2024 Aec¢)untlng polkles (¢ontlnuedl 2A Expgndlture Expenditura is rocognlsed once there Is a legal or constructive obligation to transfer economlc benefit to a Ihlrd party. It Is probable that a transfer of 8conomlc benefits will be requlred In sett]ement and the Smo1 of the oblh3ation Gan be measured rgllabty. Expendilure on thable Ktivitlgs 15 InCued on dlrectly undertaklro the activlUe5 whith further the Charitys objeclN8s, as well 8s Bny assoclatad support Costs. All frxpendllure Is Inctuslve of Irrecoverable VAT. 2.5 Inlgre¥t rocelvablo Interest on funds hehl on derA)Sit is Included when recalvablè and the amount c£n be measured reltably by the Charity. this is nomalty upon notincatlon of the Interest pald or pay88 by tho Institution with whom th8 fund5 are deposltsd. 2.6 Taxatlon The Charfty Is Gonsidered lo pass the tests sel out In Paragraph 1 Schedule 6 of the Flnance Act 2010 and therefor8 It meets the definition of a ch8Tiiy ftjr UK corpDration tax purposes. Accordlngty. the Charity15 potentially exempt from tsxalion In respect of Income or capital galns received vrithin categories covered by Chapter 3 Part 11 of the Corpordtion Tax Act 2010 or Secuon 256 of the Taxation of Chargeable Gains Act 1991 lo the extent that such Income or galns are appllgd exclusfvely to charftable purposes. Z7 Tanglblo flxed assets and dopreclatlon Tangiblo rd assats are lnilla1 recognlsed at cosL After recognltton. undgr th& cost model. tangible fixgd assgts arg m8asured al cost less accumulated deprecl8tlon and any accumulated ImpairmBnt losses. Atl costs Incurr8d lo bring a tangible fixed assel Into Ils Intonded workkng Gondition should be InGILKE¢d In thè measurement of cost. At each reportlng date the Ghar5ty as59ssos whether ther& Is any Indlcation of impaimienL If such Indlcatlon exi51s. the reGoverable amDunt of the a55et is delermlned to be the higher of ils fair value less costs to sell and ils value in use. An Impaimient loss is r8cognis8d wher& the carryng amount excaets tha r8cov8rabl8 amount. Depreclatlon Is charged so as to allocate the rost of tsnglble ftxed assets less thelr r8sldual value overther estimated usoful Iiv8s, on the follng base& Long-term leasehold property - over th& rernalnlng temi of the lease Fixtures and fittings 25% straight Ilne Page 9
Th8 Colman Inslitut• Noto¥ to the flnandal statemonts For the year endod 31 March 2024 Ac¢ounting poll¢lo• (Gontlrnwd) 2A Invostmer Flxed ass8t Invesknffits are a fonn of Ilnancial hstrument and are Initially r8cognlsed at thelr traftsactl¢)n cost and subsaiwenty moasured at falr value at the Balance sheat date. unl855 the valu cenrt be measured reliably In whlch cas8 il18 measured at cost fess impalmgnt. Investrnenl gains and Ioss85, whathw reISed or unrealtsed, are mbIned and proserrted a8 'Gaknsl{L0888&) on Ive8lments' In the Stslement of finanwl acfhltth. 2.9 D•btorn Trade and other debtors we rocognlsed at thg settthent am01. Prepayments are vabjed al the amount prepald. 2.10 Ca•h at bank and In hand rA8h at bank and In hand Ind(85 cesh arKI •hort4emi qd tnvestrnents wlth a short maturfty ol three monlhs or less from tho data of wulslllon oropenlng of the d8PO8It or slmllar account. 111 Uabllltlv¥ and provlslo UaWllb98 are recolsed 1gn there L8 obllgatkn at the 8alancg Bheet dale result of 8 pa51 ovenl. It Ss probabl8 that a transfor of ecc benefft VAII be rgqulred in s8tUernént, and tha amount of tha s•ttlement be esljmated rellably. Uabifibes are rocognlsed al the amount th8t the Charity 8nttctpates il V+ill pay lo sewe fh8 debt or tha amount St has rgcelved as advanced p8yrn8nts for tho goods or seTvIGgs il must provide. Provl8l¢Jn8 8r8 meaÈured 81 the bost estimate of the aMots reqLred to settle the obllgatlon. Whgrg the effect of the time value of rnon8y1s malertal. th6 prowsion 18 based on tha present value of those amounts, discounted at thé pr&tsx dlscount ralg that rofflects th8 rlsks spec¢ to the Ilablllty. The wlndlng of d18count Is recognlsod In Ihe Stat•m8nt of Itnand81 aGUvHles as a Ilnancè cost. 2.12 Flnanclal In•trum•nts The Chorfty ordy ha5 financlal as5et8 and fmancial Ilabiliti93 of a kSnd Ihat qualify a8 basic finanGlal Instruments. Basic flnanct81 instruments ore Inlljaliy rpcognised at trarr8action value and subs8qu8nUy measured al th•lr setuemenl value with the exception of bank whth are sub5equenlly measured at amorbsed c05t uskng the effecb¥e terest method. 113 P•n8lons Tho Charfty operates a d8fined ntribution pensKffl schemo and the penBion ch8rye repres8nts tho amounts pay8bla by tho Chartty to the fu1 In ra8tct ol tha >par. 2.14 Fund acc¢)unllng General fimds are unrestrfctsd fvnds are avallabkn for use 81 thg dlscrolion of th8 TTuslees kn furtherance of th8 gener81 objectives of Ihe Charity and whkh havB nDt be8n deslgnatsd for other purposes. Des101ed funds ¢c#nwlse TestrIcted funds that have been 581 askle bythe Trusiees for particular purposes. The aMJ of each desknHtad fvnd 18 Set out kn the notes lo the Ilnancial statements. In¥e5trnBnt Income. 9 and are dlocated to the apFYopriate fund. Pag8 10
The Colman Institute Not•$ to the flnanctal slatsmwts For the year ended 31 Mwch 2024 Crltlcal accountlng estlmates and ar of Judgthnent Estimates and ludgements aro c(Yrtlrnafy evahj and are basad on hlstorical expprienGe and other factors, Indudlng expectatk)n8 of ftth events that ara bdleved to be T88sonable under the clrcumstarKes. Th8 Charity does not currenty ha¥6 any significant antIng esttmatss or area8 01 ludgement Incom? from donallon8 Ivgacl UnT¢Strlct fvndg 2024 Total funds 2024 Total 2023 D¢)naUons 628 407 Total 2023 407 407 Incomo fmm ch4rftabl• actlvHI•s Unr•slrlct•d fund¥ 2024 Total funds 2024 Total fund8 2023 Hall hlre chwgos rKe]vable 103,194 103,194 104,236 Totsl 2023 104,235 104,235 Inve8fment Incom• Unr•strlcted funds 21)24 Total fvnds 2023 funds 2024 Inlarest recelvable 150 Total 2023 150 150 Page 11
Thp Colman In8tllute Notes to th• flnanclal slatements For the year ended 31 Mah 2024 Analysls of expendlture by actlvitles Dlrect Costs 2024 Support Total fvnds 2024 Total fd8 2023 2024 Charitable athtlès 51.806 12,816 64,62Z 66.824 Totsl 2023 48h21 18.403 66,824 Analysls ot dlrect tS Tolal funds 2024 Totsl funds 2023 Actlvltles 2024 staff costs Depreclatlon harltable donatlons Rates. renL water and charges ght & heat Insurance Telephone. postag9. Stauonery and sundrlès Repalrs and maintenance to premlses Cost of sales Dlscounted loan Inlerest and bank charges Subscripttons 1,580 1,560 11.732 2,042 11,705 200 1.002 5.621 1,877 1.280 10,417 12,868 1.349 60 1.102 5A61 2A03 1,328 13,535 13,729 956 1,102 SM61 2A03 1,328 13,535 13,729 956 51,806 51,81 48.421 Total 2023 48.421 48,421 Page 12
Thè Colman Instit• Notes to the flnanclal slat•ments For the year ended 31 March 2024 Aftaly81s ot •xpgndlture by actl¥lllgs (contlnuedl Analy81s of ¥upport costs Total funds 2024 Total funds 2023 ActlvStle8 2Q24 Professlonal fee8 SBcrelarf81 f8e8 Ind8p8ndgnt examlnauon fges Con8ultancyf88S 112 11.084 1.620 336 14,343 1,524 2,200 11,084 1,B20 12,816 12,816 18,403 Total 2023 18.403 18,403 StAff eo8t• 2024 2023 Wage5 and 8alarfo5 Penslon costs 1,560 2,034 1,560 2.042 The awraufr number of p8r8on8 employed by the Charfty durlng th• yèar was as follow8: 2024 2023 No. No employee rgcelved remunpratlon amountlng to more than £60,000 in elthgr year. Page 13
Th Coknan Instltuto Notes to the Ilnanclal statwiqnts Ftxthe year ended 31 ma 2024 Trustoes. remunerntioTh and oxpens tjjring the year. no Trustees receId any tlIon or other beneffts P023. £NIL). DwiTrJ thè yoar ended 31 March 2024. no Tntstee expenses habe b8en incurred (2023- £NIL 10. TangFole fixed assets Long4erni leasehold Flxlures and property ffttlngs Total Cost orvaluatlon At 1 Aprfl 2023 4Jdltk)ns 749.069 111.747 O,fJ86 755,155 111.747 At 31 March 2024 860016 086 866,902 D¢preclatlon At 1 April 2023 Chargè for the year 81,842 11.n2 6,085 87.927 11,n2 At 31 Marth 224 93,574 6,085 99.659 Net book volue At 31 March 2024 767.242 767,243 At 31 Marth 2 667.227 667.228 14
The Colman Instltute Notes to tho lInala1 statemen18 For the year ended 31 March 2024 11. Flxod 3$5ot Invgstments Investm•nts In subsldlary companias Cost or valuatlon At 1 Aprfl 2023 At 31 March 2024 Nel book value At 31 March 2024 At 31 March 2023 Prfnclpal sub$ldlar108 The followtng was a 8ubsidiary undertaklng of th8 Charily. Name Company number Reglstèred offlce or prEncipal PrinGlpal aCt[ty Pla of busln•ss C.1. Colman Redland Centre miled 08980738 The Colman Redland Community DOM1 company Centre, Croydon Road, Relgate, RH2 ONA Cla$$ of shaTOS Holdlng Ordlnary 100% The financial results of the subsldiary fLY the yearwere: Nam• Net aMgt$ C.]. colm Redland Centre Lknlted Page 15
The Colman Insfjtute Noks to tho flnandal stat•m•nts For tho yearended 31 Marth 2024 12. DobtOTS 2024 2023 rhre wltNn one y Trade debtor5 Other debtCff5 Prepayments and ac(xued irwme 7,280 4.118 119 111 7,391 4237 13. Crv(fjtors: Amounts falllng due withtn one yo 2024 2023 Other loans Trade credttors Other taxation and 8Lxial seruriiy Other cre(lllors ACUu5 and deferred Iro) 5,480 31,680 10,076 1,558 2M11 1,618 2.351 2,329 41,389 16.381 1& Credltors: Amounts falllng du• after m•xe than one year 2024 2023 other loan5 8.328 13,808 There are loans: Loan 1 . lnterest.free kmn from the Chwib/s SLttsldiary mpany, C.1. Colman Rg31and Centre Ltd that Is due to LE repaid In fijll in December 2026. This k)an ts secured on the Charitys kjng-term leasehcAd propety. At the Balance sheel date the dlscxunted bdance outstanding on thls loan was £11846 (202&. £17,19)). Loan 2- an intsrest-free loan frorn Court i8"t*Je to be repaid in full In May 2024. Ther8 is no securfty on tS loan. At the Balance sh88t dato thg d8¢nted balan ¢)utstandkng on th1$ h)an wos £96212023: £6,694). Pa3e 16
Th• Colman In8tituts Noto5 lo the Ilnanelal stat¢m•rtts For the year ondod 31 MarGh 2024 15. Statement olfundj stalom•nl of funds. cumnl year Balanco at 31 March 2024 Balan at 1 A[ 2023 Incom• Eyndlture Unrutrlct•d fund¥ tlesfgnatod fund8 New Hall FurKI Oporayng Contlngency Reser¥8 Refurblshment and Repalr Resem 560.S58 25,000 25,000 (9,834) 550,724 25,000 25,000 810,558 19,834) 600,724 G•n•rnl lund• General Fd8 186,659 103,822 134.788) 236,693 Tot•1 Unrn•trkt•d fvnd• 797,217 104822 (04,622) 836.417 Th• New Hall luTha rgweaonts the ¢Jong net book vatu8 ofthe Now Hal aj at 31 March 2024. The purposes of tho othgr dwwed funds are set fArt kn Iho Trustses Repo e17
The Colman Instltu Notes to tho flnandal •tatements Forthg year endod 31 Iljarch 2024 15. 8tatemant of funds (contlnuod) Stat•m•nt of fvnds- prlor year Balance at 31 March 2023 Transfers Inlout 1 Awll 2022 me ExpenLllur8 Unrn•trlctod fundg Do•t9nated fund New Ha]1 Fd Operotlng Contlngency Roserve Rgfurbishment and Repalr ReseTve 570.392 (9.834) 560,558 25.0 25,000 25,000 25,000 670,392 (9,8341 50,000 810,558 G•n•ral funds G8nero1 FundB 188.857 104.792 {50,9901 (50,000) 188,659 Totsl Unrn•trl¢t•d fund8 759.249 104,792 (66.8241 797.217 16. Analys1• of net •s•ets b•tw••n funds An•1Y of n•t a•Mts b•tw••n fund8. curr•nt Unrestrlctod funds 2024 Total funds 2024 TarvJitle Ilxpd assets Flxed 88set irNestmentB Current assets Crethtors due YAlhln one year Crethtors Ni more than ono Jwr 767,243 767,243 118.890 141.389) (8,328) 118.890 (41.3891 18.328) Totsl 836,417 836,417 P18
Thg Colman Institule Notes to the lInala1 ¥tatemeT)ts For the year ended 31 hdarch 2024 16. Analy81s of net auets betwe•n funds Icontlnu•d Analy8ls of net 888ets between fvnds . prtor perfod Unrestrlcted funds 2023 Tofal funds 2023 Tanglble Ilxed assets Fed asset Inv8stments Current assets 66Y,228 667,228 160.1TI (16,381) (13,808) 160,177 (16.3811 (13.808) Credltors due Mlhin one year Creditors due tn more than Dne ypar Total 797.217 797.217 17. Penslon cornrnRm•nts Tho Charity opgrates a deffnod contributtons pènslon 8cheme. The assets of the scheme 8re held 8eparately from those of tha charlty tn an Independently administered fund. The penslon Gost chargg represents conlrlbuUon5 payable by the chwjty lo Ihe fund and amounted lo £nil 12023: £81. At the Balance sheet dale. the amount outstanding was £nil12023: 3411. 18. R•lated party transacllons During th8 year the Charity rented ha115 to Court Dancing èsso¢ialed Yrith Mrs M Skilllng. Lettlng Income from thls assoclallon tolalled £15.54312023: £17.7021 In the yaar. The Chorlty also has an outstanding h)an from Court Dancing. At the Balance sheet dale th8 h)an balance still owed by the Charty [8 £962 (2023." £6.6941- Further detaSis of tNs are 8taled In note 14 to the financial statements. Mrs R Belcher runs thg Slh Ralgate Brownl8 Group. During the year the Charity recelved Income from tNs Group of £60912023: £6921. At the Balance sheet date. there was a balance of £42 outslandlng (2023: £nlll. Pago 19
The Colman Institute Charlty number. 251665 The Coknan Redland Centre Croydon Road Reigate Surrey RH2 ONA Kreston Reeves LLP Chartered Accountants Monlague Place Quayside Chatham Maritlme Chalham, Kenl ME4 4QU Dear Slrs Thls letter Is furnlshed 8t your request In connectlon wtlh your iThlependent examinatm of fhe financial 8latemenls of the charity for the perrod ended 31 March 2024 for the purposes en8bllng you lo issue your report lo the Iruslees required ty the Chariltes A¢1 2011 in respect ol the oharity's accounting records and preparallon of the fanCIal statements. We recognlse that our repfesentalions corKemiTrJ matters referred to.bel(yw are $yn6fi¢ant In onabllng you lo Issue your IrKJependent examlnerfs report. We have fvlfllled our respon5ibllilies as Iruslees of the charity, as set out In y¢)ur tems of engagement dated 3ffj March 2023 under the Charities A¢t 2011 for preparing financial statements In accordance with the 8ppllcabl8 law and United ngdorn Generally Ac¢epled A¢¢ountiThJ Practice, which you have draft¢d on our behalf. which give a true and falr vtN of the financial positn of the charity 85 of the perlod end and of the re8u3 of operattorts for the perh)d Ihen ended and for maklng accurate representations to you. The financial 8latemefrt8 have been prepared In x¢ordance with the Charitle8 Act 2011, the Ch8rlty IAc¢ounls and Reports) Regulations 2008 and the provislons of the Trusl Deed, and in accordance with United KiTrJdom Generalty Accepted AccountlrvJ Practice, includlng Accounting and Reporting by Chantles." The Statement olRecommended Practice aWic8ble to chantS preparing thelr8ccounls In 8cGordanGe wilh the Fln8nci81 Reporting Standard applicable in the UK and Republic of Ire18nd (FRS102) l.the SORP.), includiThJ dl subsequent Update Bulletin5 issued that apply to the perlod under review . Audlt exomptlon We confirm that the charty Is entitred to exempflons from an audit of the financi81 $taternents as Sel out in the Charities Act 2011 in thal'.- The Incomlng resources of the charrty did not exceed £1 mlllion., or The incoming resource5 of the charity did not exceed £250,0(Kl and Ihe charity'5 gloss assetg dtd not exceed £3.26ml]li(.. or The incorning resources of the charity and its grwp dKI rv)t eeed £1 MWI ion, after eknrninatg intra group transactiDn5 and consolJation adjuslments.. and An audit of the financlal statements Is Mt requlred by the tharity's goveming documerts.
Fraud We acknowledge our responsibilty kjr the desun, imptementation and MantanCe ofa system of internal control in ordtt lo prevent WKI deteci fraud. We have assessed the risk that the fUwla1 statements be materially misstated as a result of fraud and it is our oynion that ary sh risk is minimal. We are not aware of any i[UlaritieS invOting ffonagemenl or employees who have a significarrt role wlth regards to the intemal ¢ontrcA system or that couhj have a material effect on the financial statements. We are mt aware of any fraud or suspected fraud of any nd comMUnate by current or fonrer employees. aTBlysts. regulators or any others. We are not aware of matters related to fraudulent activty or otFw non-ccffipllarKe with law or regulation arisng Since the LwinnirwJ of the Feriod which have been ¢ommunicated to the Charity Commission. Provision of Inforniatlon We have made available io your representafives all signfftant financial records and related data. We have provided to you all other information requested gNen unrestricied access lo persons within the charity from whom you have deemed it necessary to obtain irrformation. All other records and related infomatlon, Including minutes of all mana3ement meetings. have been made available to you. Accounting rgcords l financial Ir8nsa¢tions of the charty have be property reflected in the xcounling records in accordance with the requlrements of the Ch8rtbes Act 2011 and'have been property refiected in the financial statements.. A¢¢ounting estlmate¥ We confirm that the methtrjs, data and SIgnifint asSPtS used by u$ n making accnting esllmates, and their related dis¢losLwes. are appropriate to aGhi8ve recognitw)n. measurement and disclosure that is reason)le in the ntext of the appIab]e finarKial reping frarnewck. We confirm that we have infomied you of all such significant assumptions. Mlnutes and Contracts The minute books presented to you corrtan complete and authen minLrtes of a51 meetings of the charity's members and trustees Ik1 since the beglnning ofthe pericmj under revEw. We have cLpIred with 8It agp& of contrac1 agreeMts that wouhd have a material effect on the financial statements in the event of rn<0mPliarKe. None of the trustees had at any time in the peri(¥J an interest in any cOnt with the charity except as dixlosed in the notes to the fInala1 statemen Law and Regulatlons We confim that we are rb)t aware of any possib or &lual instance of norKompl1are with those laws and regulations which provide a gal and regulatw framework within whith the charity condu¢ts its business and which are central to the charity's ability to conduct its business, expt as explained to yoursefves and disclosed in the finan¢&i1 statements.
We confimi that we have reviewed the guidance 'How lo repJt a serious incldent In your charity. published by the Charity Commisston. We also confirm that no Serious Incident Reports have been submitted lo the Charity Commission. nor any events considered for submission. during the accounting period or in the period from the balanGe sheet date lo the date of approval of Ihe financial slalements. We aro not aware of any instances duiing the period where the charity has operated outside ts charllable objectives as laid down in its govemlng documents. We can confirm that our procedures for handling data are compliant with the General Data Protection Regulation and that there have been no events which could result in any penalty being levied by the Information Commissionerfs offi whlch could have a material impact on the financial slatemenl$. Tangible Flxgd Assets The net boL* amounls al whEch fixed assets are included in the balance sheet are arrlved al: After taking into account all capltal expendllure on additions thereto, but no expenditure properfy chargeable to revenue. After eliminating the c¢)st and accumulated depreciation relating lo items sold or otherwise disposed of. After providlng for amortisation and impairment at rates sufficient to reduce the nel book amounts to their residual value by the lime they become no longer economicalty useful to the charity. We confirm that all tanglble fExed assets Included In the firiCIal statements exist at the balarKe sheet date. other Current Assgts We are of the opinion that other current assets have a value on realisation in the ordinary course of operations at least equal to the amounts at which Ihey are stated in the financial stalements. In particular adequate provlsion has been made against all arnounts owing to the charity, which 8r8 known, or may be expeckd, to be recOVerable. Assets . General We confimi that the charty has satisfactory title lo all assets appearing in the balance sheet and that they 8re free from any Ilen cr charge unless Otherwise slated in the fmancial statements. We have no Inl?ntions thal may materially aller the carying value or classification of assets and liabilities refiecled in the financial statements. Llabllltle8 - Goneral All known liabilities of ihe charity al the balance sheet date have been included in the financial ststements. Adequate provisions have been made In the financial statements for liabilities, which are known to exist bul the amount of which. cannot be ac¢ur21ely determined. Provision has been made for all grant commitments made by the charity in line with the requiT8menls ofth& SORP. Contlngent Liabilltles We have disclosed to you all clalms in connection wlth Iltlgatlon or any other clalms of material importance that have been. or are expected lo be, Teceived and any such clalms have been appropriately accounted for and disclosed in the financial statemenls. We have disclosed to you all other conlingenl liabilities.
Taxatlon The charity has not undertaken any activitie5 during the year upon which a tax abilIty arises. statement of flnanclal actlvltleg l income of the charity for the period under review has been included in the financial statements. Ex¢epl as disclosed in the financral statements the results for the period were not matedally affected transactions of a sort not usually undertaken by the chwity. circumstances of an exceptional or non-recurring nature. charges or credits relating to prior periods. All grants, donations arKI other Income, the receipt of which is subject lo specific terms or condilions, have been notified to you. There have been no breaches of terms or condition5 during the period in the applicatlon of such income. Transactlons wlth trustees and other related partles Twstees. MuneratIOn We confimi that no remuneration was pald lo trustees during the period under review. Key managennIperS9nneI compensation We confirm that the key management personnel of the charity comprise solely the trustees of the company w? have held offiGe during the period. No other person has had any authority or re$pon$lbility for planning, directing or controlling the aclwilies of the company. Relatedparty transaclions We confirm that we have fulty disclosed to you the identity of all of the charitys related parties. You have been provided wllh details of all transactions been the charily and ils related parties that have arisen during the accountlng period and we confim) that the dixlosure made in the ffinancial statements of these transa¢tlons Is complete and accurate. We conffirm Ihe faGlual accuracy of the controlllng party disclosure in the rtnancial slalements. Capltal Commltmgnt8 The financial statements make full disclosure of all outslanding ounts contracted for at the balance sheet dale in respect of capital expenditure. Post Balance Sheet Evgnts Since the balance sheet date no events or transactions have either Occued or are pendlng which would have a material effect upon th& financial statements at that dale. or for the period then ended. or which are of such significance in relation lo the charity's affairs as to require disclosure in the nanGial statements. Financlal Facllltlès Since the balance Sheet dale adequate financial facllitie5 have continued to be avallable to the charity and we have no reason to believe that such facilities will b8 withdrawn within the next twelve months.
Roviow of golng concern basls We confirm thatwe have considered the charity's future operations. working capitai requirements and ca5hflDWS and we feel that the going concern basis is appropriate for the preparalion of the financial statements for the period under review. Our considerations have covered a period of not le5S than 12 months from the dale of the approval of the financial statements. Our consideratlon has included a thorough assessment of the charity's ability to continue trading as a golng COnM In light of the Gurrent economlc climate. We have taken appropriate measure5. as far as possible based on the information currenuy available lo us. to safeguard the current and future operations of the Charity. In m8klng this assessment we have piepared revised forecasts, cashflows and our disaster planning includes due consideiation of coronavirus conllngenw measures. There are no material uncertainties of whlch w8 are aware that cast doubt on ffte charlty's ablllty to ¢onlinue as a going corM. All projected cashflows, management accounts and other information and asswnplions used in reaching this conclusion have been made available to you for the purp05e5 of your assignment. We confimi that our plans for future actions required to enable the charty tc continue as a going concem are feasible. We are of the opinion that the dlsc105ure on going concern in both the trustees, report and the finarKial statements is an 8ccurak refleGtion of the charity's financial position. Current a¢onomi¢ cllmate We confimi that we are aware of our responslblllty as trustees lo consider, as far as possible with the information currentty avallable to u5, the possible impact of current e¢oncl0 Issues on all aspects of the Charity's financial and nwratlve reporting. These issues include, bul are not limited lo, the COVID- 19 pandemic, the UK'S exil from the EU. the conflict in Ukraine, changing interest rates and Inflation. We Thf1m1 that all representations made in this letter include due nsIderatI)n of these factors. In partular thSs includes. but is not limited lo. the following- Appropriate disclosure has been Included In the charity's narrative reportlrbg regardlng the impact of the current economiG Glimale on the charity's performanGe during the period, our assessment of principal risks and uncertainties and the future of the charity., We acknowledge our responsibility in the preparation of the financi81 statements for making appropriate judgments. estimates and as5umplions. We have Infomed you of the judgements and estimates. including those related to the current economic climate. that have had the most signifitrant impact on the financlal ststernents. We confimi that the disclosure in the financial statements of the critical accountlng estimate5 and areas JUdgeme11t accurately describes our assessment of matters relating to the current economic climate,. The financial stslements reflect the ¢ondillons which existod at the reporting date, The effect of material non-adju5ting events subsequent to the reping date has been disclosed In the financial slatemenls., We have considered whether the charity's tangible fed assets have been impaired due lo the Current economic climate. We have also consldered whether our estimate of useful economic lives remans 8pproprial8. Our consideration has included a review of the current market value of those assets and their future economic perfCmance. Al the reporting date, any additional liabilities arising as a resull of the current economic climate have been recognised. We have specifically considered whether ary addillonal provision is required In respect ot Doubtful debts. Onerous leases and contracts; Redundancy payments.
Approval of Financlal Statements We confimi that Ihe Ebove representations are made on the basis of enquiries of magement and stsff with relevant knowledge and experien¢e and, where appropriate, of inspection of supporting documentation SUfflent lo satisfy ourselves that we can properly make each of the above representation5 to you. The financial slatements and the contenls of thi5 letter were fomalty approved by the board at a meeting held on tho date Shown below. Ycurs faithfully Trustea for and on b8h81f of the Board of Trustees Dal8'.
C. l. Colman Redland Centre Llmited Company number: 08980n8 The Colman Rgdland Community Centrg Croydon Road Reigate Surrey RH2 ONA Kreston Reeves LLP Chartered Accountants Montague Place Quayside Chalharn.Maritime Chatham Kent ME4 4QU Dear Slr8 This letter is furnished al your request In connection with your compilation of the financial 51aternenls of the company for the year ended 30 April 2024 for the purposes of filing the financial statements of the company with Companies House in accordance with the Companies.Act 2006 and United Kingdom Generally Accepted AccountiTrJ Practice (applicable to smaller enUlies). We recognise that our representations conGerning the matters referred to below are significant in enabling you to compile the financial slalements. We have fuSfflled our responsibilities as directDf5 of the company, as sel out in your tenn$ of engagement. under Ihe Companies Act 2006 for preparing financial statements in accordance with the applicable faw and United Kingdom Generally Accepted Accounting PrtICe (applicable to smaller entities), which you have drafted on our behalf, which glve a true and fair view of the fancIal position of the company as of the peTiod end and for making accurate representations to you. We have complled with all rdevant18ws and regulations of which we are aware. We confirm that the compary Is enlltled lo the exemption from an audffil of the financial statements as sel out on SeGlion 480 of the Companies Ael 2006 in that.. The company h&J no Income or expenses durlng the ye8r. and The company ts entitled lo prepare accounts in accordance with the small companies reglme, or would be so enlilled blrt for having been a public company OT a member of an ineligble group as defined by Section 38412) and (31 of the Companies Act 2006, and The company is not required lo prepare group accounts for the year, and At no time during the accounting period was the company an authorised insurance company. banking company, an e-money issuer. a MIFID investment firm or a UCITS rnanagemenl comp8ny, did it carry on any Insurance markel activity. Assets and IlabllltE¢s We confirm that the company has satlsfactory tle to all assets appearing tn the balance 8heel and that they are free from any lien or charge unless otherwlse slated In the financial statements. We have no intentions that may rnaterialty alter the Carrying value or ¢ta$5ifiGation of assets and 4iabililies reflected in the financial slatemerrts. I known liabilities of the company at the balan¢e sheet date have been included in the financAal slalements. Adequate provisions have been made in the financial slalements for liabililies. which are known to exist but the amount of which. cannot be &curately determined.
We have clisclosed to you all claims in connection with Itbgation or any other clalm of material hrportance that have been, or are expected to be, received and such matters, as appropriate have been properly accounted for and disclosed in the financlal Slatemenls. We have disclosed lo you all other conlingenl Ilabilities. Post balance sheet events Since the balance sheet date no events or transactions have either occurred or are pendlng which would have a materlal effect upon the financial statements at that date, or for the year then ended, or which are of such significance in relation to the company's affairs as lo require disclosure in the financial statements. Itls our inlentlon that the compary will remain domiant for the foreseeable futLJre. Tran8actlon$ with dlrectors and other related partles The company has had 8t no time during the period any arrangement, Iransaclron cr agement to provide credit facilities linGluding loan5. quasi loans or credit transactions) for directors and other rolaled parties nor lo guarante8 or provmle security for such matters except as disclosed in the financial slatemenls. We confim that we have disclosed to you the identty of all of the company's related parties. You have been provided with details of all transactions with related parties that have arisen during the accounting period, and we conffmi that the disclosure made in the financlal statemen15 of those transactions that were not concluded under normal market conditions is complete and accurate in compliance with the requlremenls of Section 1A of FRS102 The Financial Reporting Standard appliGable in the UK and Republic of Ireland. It is our opinion that disclosure of any additional related party transactions that arose during the period is not n8cessary in Order for the financial statements to present 8 Irue and fair view. We confirm the factual accuracy of the conlroifing party disclosure in the financial statements. Approval of flnanclal Statements We confimi that the ab¢Jve representations are made on the basis of enquiries of management and staff with levant knowledge and experience and, where appropriate. of Inspection of supporting documentatlon sufficient to satisfy ourselves that we Gan properly make each of the above representations to you. The financial statements and the contents of this letterwere formalW approved on the dale shown below. Yours faithfully. Director For and on behalf of Ihe Board Date: