2024-06-30-accounts - Ludlow Rotary Club Charitable Trust

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Charity Name	No (if any)
250736 LUDLOW ROTARY CLUB CHARITY TRUST
Receipts andpayments accounts		CC16a
Period start date For the period from 01-Jul-23	Period end date To 30-Jun-24

Section A Receipts and payments	Section A Receipts and payments
A1 Receipts	Unrestricted funds to the nearest £ 36,444 101 1,727 722 - - 38,994 - - - 38,994	Restricted funds to the nearest £ - - - - - - - -	Endowment funds to the nearest £	Total funds to the nearest £ 36,444 - - 101 1,727 722 - - 38,994 - - - 38,994 20,376 - 313 - 10,373 1,309 - - - 32,371 - - - 32,371 6,623	Last year to the nearest £
FUND RAISING ACTIVITIES	36,444		- - - - - - - - -		29,757
FUND RAISING EVENTS					3,072
OTHER FUNDRAISING					779
INTEREST	101				39
DONATIONS RECEIVED	1,727				3,519
HMRC GIFT AID	722				1,200
	-				-
	-				-
*Sub total*(Gross income for AR)	38,994				38,366

A2 Asset and investment sales, (see table).
	-		- - -
	-				-
*Sub total*	-				-
*Total receipts* A3 Payments
			-		38,366

FUND RAISING ACTIVITIES COSTS	20,376		-		17,996
FUND RAISING EVENTS COSTS		- - - - - - - - - - - - - - -	- - - - - - - - -		754
OTHER FUNDRAISING COSTS	313				195
COMMUNITY COSTS					21
DONATIONS MADE	10,373				19,232
YOUTH PROGRAM AWARDS	1,309				-
	-				-
	-				-
	-				-
*Sub total*	32,371				38,198

A4 Asset and investment purchases, (see table)
	-		- - -
	-
*Sub total*	-				-
*Total payments* *Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end *Cash funds this year end*
			-		38,198

	6,623		-		168
	-		- -	- 14,694	-
	14,694				14,527
	21,317		-	21,317	14,695

CCXX R1 accounts (SS)

09/04/2025

Section B Statement of assets and liabilities at	Section B Statement of assets and liabilities at	the end of the period
Categories Signed by one or two trustees on behalf of all the trustees B5 Liabilities B3 Investment assets B2 Other monetary assets B4 Assets retained for the charity’s own use B1 Cash funds	Details Details *Total cash funds* (agree balances with receipts and payments account(s)) CASH AT BANK ADVANCE PAYMENTS/RECEIPTS Details Details Details Signature	Unrestricted funds Restricted funds to nearest £ to nearest £ 21,317 - - - 21,317 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name Dr Robert HODGE	Endowment funds to nearest £
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			-
			-
			-
			OK
			Endowment funds to nearest £
			-
			-
			-
			-
			-
			-
			Current value (optional)
			-
			-
			-
			-
			-
			Current value (optional)
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			When due (optional)






			Date of approval

		Dr Robert HODGE	18-Mar-25

CCXX R2 accounts (SS)

09/04/2025

AP/LB/L129 10[th] April 2025

Dr R J Hodge Ludlow Rotary Club Charitable Trust The Mill House, Hopton Wafers DY14 0NB

Dear Robert

Independent Examination

We are writing to confirm that we have completed our independent examination of the trust’s accounts for the year ended 30[th] June 2024.

Our examination was carried out in accordance with general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the Trustees concerning any such matters.

The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.

In connection with our examination, no matter has come to our attention.

Which gives us reasonable cause to believe that in, any material respect, the requirements:
To keep accounting records in accordance with Section 130 of the Charities Act;
To prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met; or
To which, in our opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Yours sincerely,

D.R.E. & Co. Encs

Trustees' Annual Report for the period

Period start date Period end date Day Month Year Day Month Year From 01 July 2022 To 30 June 2023

Section A Reference and administration details

Charity name

LUDLOW ROTARY CLUB CHARITABLE TRUST

Other names charity is known by

Registered charity number (if any) 250736

Charity's principal address The Feathers Hotel

The Bullring LUDLOW Postcode SY8 1AA

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
	Dr Robert HODGE	President
	Raymond Michael CORK	Treasurer
	Paul SERRELL- COOKE	Secretary

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

March 2012

TAR

Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document

DECLARATION OF TRUST DATED 29 NOVEMBER 1966

(eg. trust deed, constitution)

Trust How the charity is constituted

(eg. trust, association, company) Elected by members of the Rotary Club of Ludlow Trustee selection methods (eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

March 2012

TAR

Section C Objectives and activities

a. the relief of poverty and distress by direct payments to individuals in necessitous circumstances or by contributions to such charitable organisations or funds already existing for this purpose. b. the Summary of the objects of the advancement of education by contribution to such educational charity set out in its organisations or funds established for charitable purposes. governing document The Trust manages fund-raising activities throughout the year in order to benefit charities and deserving causes determined by the members of the Rotary Club of Ludlow The Trustees have regard to the guidance issued by the Chairty Commission on public benefit and ensure that newly appointed trustees are familiar with that guidance

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

March 2012

TAR

Section D Achievements and performance

The Club continues to raise funds for local organisations and deserving Summary of the main causes. As in previous years, the major fundraising effort was the annual achievements of the charity Dog Day event at Stokesay Court which raised a net £10,500. Costs are during the year increasing substantially and the risk to the Club continues to grow should the event not succeed as planned. Given the age profile of members and the input required form a number of people, it is unlikely that it will be run the following year. However, two new events show promise: a duck race on the river Teme and a musical evening held in the Assembly Rooms. The major means of disbursing funds to local organisations and deserving causes continues to be through a program known as Ludlow Rotary Cares. Disbursements and donations of £11,600 in total were made.

Section E Financial review

The Trust maintains a reserve of £5,000 for major events, plus lesser Brief statement of the amounts for emergencies, youth services and causes nominated by the charity’s policy on reserves president. Details of any funds materially in deficit

Further financial review details (Optional information)

Sources of funds fund-raising events and donations. You may choose to include additional information, where Expenditure is primarily on running costs for events. The annual Dog relevant about: Day event gives rise to considerable costs, which are rising year to year,  the charity’s principal but has in general produced a significant profit. sources of funds (including any fundraising);

The trustees have no investment policy as there are no capital funds available.

how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

March 2012

TAR

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Dr Robert James HODGE Position (eg Secretary, Chair, President etc) Date 16 March 2025

March 2012

TAR

CHARITY ACCOUNTS

				19 March 2025	19 March 2025
RECEIPTS	£	Notes	OUTGOINGS	£	Notes
EVENTS Dog Day 2023 22,187.31 Dog Day 2023 Dog Day 2023 (from previous year) 8,195.00 10 Dog Day 2023 (from previous year) Donations received 205.00 Dog Day 2024 8,600.00 Dog Day 2024 End Polio Now ‐ music evening 1,331.17 End Polio Now ‐ music evening Duck race 3,553.68 Duck race Tree of Light 772.27 Tree of Light Ukraine concert 0.00 Ukraine concert 36,444.43 CAUSES Youth services Rotakids RYLA Ludlow Cares SUNDRY ITEMS Miscellaneous items 0.00 Miscellaneous items Interest earned 101.65 101.65 NET CHARITY INCOME 7,827.97 GIFT AID 722.46 DONATIONS RECEIVED 1,727.35 DONATIONS MADE				(17,727.45) (1,810.74) (1,221.47) (556.88) (858.50) (12.30) 0.00 20,376.60 (228.70) (1,080.00) (6,720.00) (8,028.70) (312.81) (312.81) (3,653.91)
TOTAL RECEIPTS 38,995.89 TOTAL OUTGOINGS SURPLUS FOR YEAR 6,623.87				(32,372.02)
BALANCE SHEET				19 March 2025
ASSETS				11,568.31 4,389.19 5,361.13 0.00 0.00 1 21,318.63 14,694.76 6,623.87 21,318.63 2 21,318.63
bank balance 11,568.31 uncleared items 0.00 Charity account closing balance Charity Call Account Call account closing balance Charity Trust Account bank balance 5,361.13 uncleared items 0.00 Trust account closing balance Cash at hand Accounts receivable DOG DAY program 0.00 3 DOG DAY pitch fees 3 DOG DAY other 3 DOG DAY sponsors 0.00 3 Total debtors TOTAL ASSETS				11,568.31
				4,389.19

				5,361.13
				0.00 0.00 21,318.63
LIABILITIES
Allocated as: Charitable funds Accrued liabilities				14,694.76
Dog Day 2024 *7,378.53* 4 Current year surplus
committed payments *0.00* Total charitable funds Foundation and Gift Aid *1,000.75* 5 Tree of Light *0.00* Ludlow Rotary Cares *0.00* Allowance for debtors *0.00* 6 Budget for youth services *280.00* 7 Charity reserve (events) *5,000.00* 8 President's charity *0.00* 9 Turkey/Syria earthquake *0.00* Charity reserve (emergencies) *0.00* Dog Day payables Available charity funds *7,659.35* TOTAL LIABILITIES				21,318.63 21,318.63

Notes

DOG DAY receivables: invoices issued but not yet paid DOG DAY payables: invoice awaited Accounts receivable: invoices issued but not yet paid Committed donations: Msasani School, Rockspring Choir Allowance for debtors: unpaid invoices

6 Budget for Youth services
7 Charity reserve (events): agreed reserve for future events
8 President's charity: agreed reserve for President's charity donation
9 Charity reserve: agreed reserve for emergencies

Potential income

Potential expenses