|**Charity Name**|**No (if any)**||| |---|---|---|---| |**250736**
**LUDLOW ROTARY CLUB CHARITY TRUST**|||| |**Receipts andpayments accounts**|||**CC16a**| |Period start date
**For the period**
**from**
01-Jul-23|Period end date
**To**
30-Jun-24||| |**Section A Receipts and payments**|**Section A Receipts and payments**|**Section A Receipts and payments**||||| |---|---|---|---|---|---|---| |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest**
**£**
**36,444**
**101**
**1,727**
**722**
**-**
**-**


**38,994**
**-**
**-**

**-**
**38,994**||**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**|**Total funds**
**to the nearest £**
**36,444**
**-**
**-**
**101**
**1,727**
**722**
**-**
**-**
**38,994**
**-**
**-**
**-**
**38,994**
**20,376**
**-**
**313**
**-**
**10,373**
**1,309**
**-**
**-**
**-**
**32,371**
**-**
**-**
**-**
**32,371**

**6,623**|**Last year**
**to the nearest £**| |FUND RAISING ACTIVITIES|**36,444**|||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||**29,757**| |FUND RAISING EVENTS||||||**3,072**| |OTHER FUNDRAISING||||||**779**| |INTEREST|**101**|||||**39**| |DONATIONS RECEIVED|**1,727**|||||**3,519**| |HMRC GIFT AID|**722**|||||**1,200**| ||**-**|||||**-**| ||**-**|||||**-**| |**_Sub total_**_(Gross income for_
_AR)_|

**38,994**|||||**38,366**| |||||||| |**A2 Asset and investment sales,**
**(see table).**||||||| ||**-**|||**-**
**-**
**-**||| ||**-**|||||**-**| |**_Sub total_**|
**-**|||||**-**| |**_Total receipts_**
**A3 Payments**||||||| |||||**-**||**38,366**| |||||||| |FUND RAISING ACTIVITIES COSTS|**20,376**|||**-**||**17,996**| |FUND RAISING EVENTS COSTS|||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||**754**| |OTHER FUNDRAISING COSTS|**313**|||||**195**| |COMMUNITY COSTS||||||**21**| |DONATIONS MADE|**10,373**|||||**19,232**| |YOUTH PROGRAM AWARDS|**1,309**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| |**_Sub total_**|**32,371**|||||**38,198**| |||||||| |**A4 Asset and investment**
**purchases, (see table)**||||||| ||**-**|||**-**
**-**
**-**||| ||**-**|||||| |**_Sub total_**|**-**|||||**-**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||| |||||**-**||**38,198**| |||||||| ||**6,623**|||
**-**||**168**| ||**-**|||
**-**

**-**|**-**
**14,694**|**-**| ||**14,694**|||||**14,527**| ||**21,317**|||
**-**|
**21,317**|**14,695**| CCXX R1 accounts (SS) 09/04/2025 1 |**Section B Statement of assets and liabilities at**|**Section B Statement of assets and liabilities at**|**the end of the period**|| |---|---|---|---| |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**|**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
CASH AT BANK
ADVANCE PAYMENTS/RECEIPTS
**Details**
**Details**
**Details**
Signature|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**21,317**
**-**
**-**
**-**
**21,317**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
Dr Robert HODGE|**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| ||||| |||Dr Robert HODGE|**18-Mar-25**| CCXX R2 accounts (SS) 09/04/2025 2 AP/LB/L129 10[th] April 2025 Dr R J Hodge Ludlow Rotary Club Charitable Trust The Mill House, Hopton Wafers DY14 0NB Dear Robert ## **Independent Examination** We are writing to confirm that we have completed our independent examination of the trust’s accounts for the year ended 30[th] June 2024. Our examination was carried out in accordance with general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below. In connection with our examination, no matter has come to our attention. - Which gives us reasonable cause to believe that in, any material respect, the requirements: - To keep accounting records in accordance with Section 130 of the Charities Act; - To prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met; or - To which, in our opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Yours sincerely, D.R.E. & Co. Encs **Trustees' Annual Report for the period** Period start date Period end date Day Month Year Day Month Year **From** 01 July 2022 **To** 30 June 2023 ## Section A Reference and administration details **Charity name** LUDLOW ROTARY CLUB CHARITABLE TRUST **Other names charity is known by** **Registered charity number (if any)** 250736 **Charity's principal address** The Feathers Hotel The Bullring LUDLOW **Postcode SY8 1AA** ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Dr Robert HODGE|President||| ||Raymond Michael
CORK|Treasurer||| ||Paul SERRELL-
COOKE|Secretary||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** March **2012** **TAR** 1 **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document DECLARATION OF TRUST DATED 29 NOVEMBER 1966 - (eg. trust deed, constitution) Trust How the charity is constituted (eg. trust, association, company) Elected by members of the Rotary Club of Ludlow Trustee selection methods (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. March **2012** **TAR** 2 ## **Section C Objectives and activities** a. the relief of poverty and distress by direct payments to individuals in necessitous circumstances or by contributions to such charitable organisations or funds already existing for this purpose. b. the **Summary of the objects of the** advancement of education by contribution to such educational **charity set out in its** organisations or funds established for charitable purposes. **governing document** The Trust manages fund-raising activities throughout the year in order to benefit charities and deserving causes determined by the members of the Rotary Club of Ludlow The Trustees have regard to the guidance issued by the Chairty Commission on public benefit and ensure that newly appointed trustees are familiar with that guidance **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. March **2012** **TAR** 3 Section D Achievements and performance The Club continues to raise funds for local organisations and deserving **Summary of the main** causes. As in previous years, the major fundraising effort was the annual **achievements of the charity** Dog Day event at Stokesay Court which raised a net £10,500. Costs are **during the year** increasing substantially and the risk to the Club continues to grow should the event not succeed as planned. Given the age profile of members and the input required form a number of people, it is unlikely that it will be run the following year. However, two new events show promise: a duck race on the river Teme and a musical evening held in the Assembly Rooms. The major means of disbursing funds to local organisations and deserving causes continues to be through a program known as Ludlow Rotary Cares. Disbursements and donations of £11,600 in total were made. ## **Section E Financial review** The Trust maintains a reserve of £5,000 for major events, plus lesser **Brief statement of the** amounts for emergencies, youth services and causes nominated by the **charity’s policy on reserves** president. **Details of any funds materially in deficit** ## **Further financial review details (Optional information)** Sources of funds fund-raising events and donations. You **may choose** to include additional information, where Expenditure is primarily on running costs for events. The annual Dog relevant about: Day event gives rise to considerable costs, which are rising year to year,  the charity’s principal but has in general produced a significant profit. sources of funds (including any fundraising); The trustees have no investment policy as there are no capital funds available. - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. March **2012** **TAR** 4 **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Dr Robert James HODGE **Position (eg Secretary, Chair,** President **etc) Date** 16 March 2025 March **2012** **TAR** 5 ## **CHARITY ACCOUNTS** |||||**19 March 2025**|**19 March 2025**| |---|---|---|---|---|---| |**RECEIPTS**|**£**|**Notes **|**OUTGOINGS**|**£**|**Notes**| |**EVENTS**
Dog Day 2023
22,187.31
Dog Day 2023
_Dog Day 2023 (from previous year)_
_8,195.00_
10 _Dog Day 2023 (from previous year)_
_Donations received_
_205.00_
Dog Day 2024
8,600.00
Dog Day 2024
End Polio Now ‐ music evening
1,331.17
End Polio Now ‐ music evening
Duck race
3,553.68
Duck race
Tree of Light
772.27
Tree of Light
Ukraine concert
0.00
Ukraine concert
**36,444.43**
**CAUSES**
**Youth services**
Rotakids
RYLA
Ludlow Cares
**SUNDRY ITEMS**
Miscellaneous items
0.00
Miscellaneous items
Interest earned
101.65
**101.65**
**NET CHARITY INCOME**
**7,827.97**
**GIFT AID**
**722.46**
**DONATIONS RECEIVED**
**1,727.35**
**DONATIONS MADE**||||(17,727.45)
_(1,810.74)_
(1,221.47)
(556.88)
(858.50)
(12.30)
0.00
**20,376.60**
(228.70)
(1,080.00)
(6,720.00)
**(8,028.70)**
(312.81)
**(312.81)**
**(3,653.91)**|| |**TOTAL RECEIPTS**
**38,995.89**
**TOTAL OUTGOINGS**
**SURPLUS FOR YEAR**
**6,623.87**||||**(32,372.02)**|| |BALANCE SHEET||||**19 March 2025**|| |**ASSETS**||||**11,568.31**
**4,389.19**
**5,361.13**
**0.00**
**0.00**
1
**21,318.63**
**14,694.76**
**6,623.87**
**21,318.63**
2
**21,318.63**|| |bank balance
**11,568.31**
uncleared items
**0.00**
Charity account closing balance
Charity Call Account
Call account closing balance
Charity Trust Account
bank balance
**5,361.13**
uncleared items
**0.00**
Trust account closing balance
Cash at hand
Accounts receivable
DOG DAY program
**0.00**
3
DOG DAY pitch fees
3
DOG DAY other
3
DOG DAY sponsors
**0.00**
3
Total debtors
**TOTAL ASSETS**||||**11,568.31**|| |||||**4,389.19**|| ||||||| |||||**5,361.13**|| |||||**0.00**
**0.00**
**21,318.63**|| |**LIABILITIES**|||||| |**Allocated as:**
**Charitable funds**
Accrued liabilities||||**14,694.76**|| |Dog Day 2024
**_7,378.53_**
4 Current year surplus|||||| |committed payments
**_0.00_**
**Total charitable funds**
Foundation and Gift Aid
**_1,000.75_**
5
Tree of Light
**_0.00_**
Ludlow Rotary Cares
**_0.00_**
Allowance for debtors
**_0.00_**
6
Budget for youth services
**_280.00_**
7
Charity reserve (events)
**_5,000.00_**
8
President's charity
**_0.00_**
9
Turkey/Syria earthquake
**_0.00_**
Charity reserve (emergencies)
**_0.00_**
Dog Day payables
**Available charity funds**
**_7,659.35_**
**TOTAL LIABILITIES**||||**21,318.63**
**21,318.63**|| ## Notes DOG DAY receivables: invoices issued but not yet paid DOG DAY payables: invoice awaited Accounts receivable: invoices issued but not yet paid Committed donations: Msasani School, Rockspring Choir Allowance for debtors: unpaid invoices - _6_ Budget for Youth services - _7_ Charity reserve (events): agreed reserve for future events - _8_ President's charity: agreed reserve for President's charity donation - _9_ Charity reserve: agreed reserve for emergencies _10_ Potential income Potential expenses