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2021-12-31-accounts

Trustees' Annual Report for the period

Period start date Period end date 1st January 2021 31st December 2021 From To

Section A Reference and administration details

Charity name Hascombe Village Hall

Other names charity is known by Registered charity number (if any) 248414

Charity's principal address Hascombe Village Hall Mare Lane Hascombe, Surrey Postcode GU8 4JH

Names of the charity trustees who manage the charity

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20		 Trustee name Office (if any) Dates acted if not for whole
year		 Name of person (or body) entitled
to appoint trustee (if any)
Norman Simpson Chairman Appointed by the commottee
of management at AGM
Sandra Dodd Treasurer 11thFebruary 21 to 31st
December 2021		 Appointed by the committee
of management at AGM
John Price Representative
member Friends of
Hascombe		 Co-opted member
Sarah Sullivan Representative
member Parish
Council		 Co-opted member
Caryl Davey BookingSecretary
Dinah Dwyer Secretary Appointed by the committee
of management at the AGM
Rev Ian Maslin Ex oficio member To June 2021

TAR

March 2012

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Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information) advisers (Optional information)
Type of adviser Name
Address
Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Trust Deed adopted 20[th] May 1968 Type of governing document (eg. trust deed, constitution) Trust How the charity is constituted

Trustees are Appointed or reappointed at the Annual General Meeting Trustee selection methods held in April.

(eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

Section C Objectives and activities

TAR

March 2012

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Village Hall for the use of the inhabitants of the Parish of Hascombe without distinction of sex or political, religious or other opinions. Summary of the objects of the charity set out in its governing document The Trustees kept in mind the Charity Commission guidance on public benefit at our trustee meetings. The main activities were as follows: Upkeep of the Village Hall to a good standard for the benefit of the local community Hire of the village hall for children and adult parties Hire of the hall for meetings and activities of local community groups Hire of Hall for Parish Council meetings Hire of the Hall by St Peters Church. Summary of the main Hire of the Hall for local elections activities undertaken for the Hire of the hall for classes such as pilates, yoga and aerobics. public benefit in relation to Hire of the Hall for three wedding parties per year these objects (include within Provision of the village hall to assist with a small summer Fete. this section the statutory declaration that trustees have The first few months of the financial year were impacted by Covid had regard to the guidance lockdowns but we were successful in applying for grants from the Local issued by the Charity Authority to cover the downturn in income. Commission on public benefit)

Additional details of objectives and activities (Optional information)

TAR

March 2012

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You may choose to include further statements, where relevant, about:

Section D Achievements and performance

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March 2012

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Section D Achievements and erformance p

Summary of the main achievements of the charity during the year

Despite the Covid lockdown in 2021 we successfully hired the village hall post lockdown to numerous hirers to provide social benefit to the local community.

We replaced our main hall lights with LED lights and continue to work towards a greener policy

TAR

March 2012

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Section E Financial review

Cash at bank on the 31/12/21 was £8.3k. Our operational expenditure is Brief statement of the approx. £800.00 per month and therefore we have 10 months of reserves charity’s policy on reserves in addition to approx.£53,000 in unrestricted investment funds.

Details of any funds materially in deficit

None

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Sandra Dodd Position (eg Secretary, Chair, Treasurer etc) Date 3rd August 2022

TAR

March 2012

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Hascombe Village Hall Hascombe Village Hall 248414
Receipts andpayments accounts CC16a
For the period
from		 1st January 2021 To 31st December
Section A Receipts and payments Section A Receipts and payments
A1 Receipts Unrestricted
funds
to the nearest
£
11,052
1,080
126
17,907
-
-
-
-
30,165
1,500
-
1,500
31,665
5,471
507
875
1,195
1,146
4,037
35
539
114
13,919
10,400
-
10,400
24,319
7,346
972
8,318		 Restricted
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Endowment
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Total funds
to the nearest £
11,052
1,080
126
17,907
-
-
-
-
30,165
1,500
-
1,500
31,665
5,471
507
875
1,195
1,146
4,037
35
539
114
13,919
10,400
-
10,400
24,319

7,346		 Last year
to the nearest £
Hire 11,052 7,653
Interest received 1,080 819
Donations and other income excl
transfers		 126 6,548
Covidgrants 17,907 731
-
- -
- -
- -
Sub total(Gross income for
AR)		 30,165 15,751
A2 Asset and investment sales,
(see table).
Disposal of investments 1,500 4,500
- -
Sub total 1,500 4,500
Total receipts
A3 Payments
20,251
Caretakingand cleaning 5,471 6,974
Electricity 507 661
Insurance 875 868
Oil 1,195 801
Rent,rates and water rates 1,146 1,533
Repairs & maintenance 4,037 1,786
Sundryand Postage 35 5
Telephone 539 781
Other 114 2,576
**Sub total ** 13,919 15,984
A4 Asset and investment
purchases, (see table)
Investment account 10,400
- 3,000
**Sub total ** 10,400 3,000
Total payments
Net of receipts/(payments)
A5 Transfers between funds
A6 Cash funds last year end
Cash funds this year end
18,984
7,346 - -
7,346		 1,267
- - - 400
972 - - 972 105
8,318 - - 8,318 972

CCXX R1 accounts (SS)

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Section B Statement of assets and liabilities at the end of the period

Categories
Signed by one or two trustees on
behalf of all the trustees
B1 Cash funds
B2 Other monetary assets
B4 Assets retained for the
charity’s own use
B5 Liabilities
B3 Investment assets		 Signature
Details
Details
Leasehold property (notional value)
Furniture, fittings and equipment
Investments COIF 981680001R
Investments COIF 981680001A
Bank current account
Details
Details
Total cash funds
(agree balances with receipts and payments
account(s))
Details
COIF Charities Deposit Funds
COIF Charities Deposit 'R' account
Charities Investment Fund		 Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
8,318
-
-
-
-
-
8,318
-
OK
OK
Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
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-
-
-
-
-
-
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
Unrestricted
-
Restricted
-
Restricted
-
Unrestricted
-
Unrestricted
-
Fund to which
asset belongs
Cost (optional)
265,000
20,000
-
-
-
-
-
-
-
Fund to which
liability relates
Amount due
(optional)
-
-
-
-
-
Print Name
Sandra Dodd		 Endowment
funds
to nearest £
-
-
-
-
OK
Endowment
funds
to nearest £
-
-
-
-
-
-
Current value
(optional)
78
8,000
41,916
41,567
11,891
Current value
(optional)
-
-
-
-
-
-
-
When due
(optional)
Date of
approval
Sandra Dodd 3/8/2022

CCXX R2 accounts (SS)

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Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/
members of
On accounts for the year
ended
Set out on pages		 Hascombe Village Hall Hascombe Village Hall Hascombe Village Hall
31 December 2021 Charity no
(if any)		 248414
(remember to include the page numbers of additional sheets)

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 / 12 / 2021.

Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Date: 12.07.2022

Signed: Name: Roger Wood

Oct 2018

IER

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Relevant professional FCA qualification(s) or body (if any):

Address:

High Leybourne

Hascombe Road Godalming, Surrey GU8 4AD

Section B Disclosure

Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

Oct 2018

IER

2

IER Oct 2018