## **Trustees' Annual Report for the period**
Period start date Period end date **1st January 2021** 31st December 2021 **From To**
## Section A Reference and administration details
**Charity name** Hascombe Village Hall
**Other names charity is known by Registered charity number (if any)** 248414
**Charity's principal address** Hascombe Village Hall Mare Lane Hascombe, Surrey **Postcode** GU8 4JH
## **Names of the charity trustees who manage the charity**
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (if any)**|
|---|---|---|---|---|
||Norman Simpson|Chairman||Appointed by the commottee
of management at AGM|
||Sandra Dodd|Treasurer|11thFebruary 21 to 31st
December 2021|Appointed by the committee
of management at AGM|
||John Price|Representative
member Friends of
Hascombe|Co-opted member||
||Sarah Sullivan|Representative
member Parish
Council|Co-opted member||
||Caryl Davey|BookingSecretary|||
||Dinah Dwyer|Secretary||Appointed by the committee
of management at the AGM|
||Rev Ian Maslin|Ex oficio member|To June 2021||
||||||
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**TAR**
March **2012**
1
**Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
## **Names and addresses of advisers (Optional information)**
|**Names and addresses of**|**advisers (Optional information)**|**advisers (Optional information)**|
|---|---|---|
|**Type of adviser**|**Name**
**Address**||
||||
||||
||||
||||
|**Name of chief executive or names of senior staff members (Optional information)**|||
||||
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Trust Deed adopted 20[th] May 1968 Type of governing document (eg. trust deed, constitution) Trust How the charity is constituted
- (eg. trust, association, company)
Trustees are Appointed or reappointed at the Annual General Meeting Trustee selection methods held in April.
(eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
**TAR**
March **2012**
2
Village Hall for the use of the inhabitants of the Parish of Hascombe without distinction of sex or political, religious or other opinions. **Summary of the objects of the charity set out in its governing document** The Trustees kept in mind the Charity Commission guidance on public benefit at our trustee meetings. The main activities were as follows: Upkeep of the Village Hall to a good standard for the benefit of the local community Hire of the village hall for children and adult parties Hire of the hall for meetings and activities of local community groups Hire of Hall for Parish Council meetings Hire of the Hall by St Peters Church. **Summary of the main** Hire of the Hall for local elections **activities undertaken for the** Hire of the hall for classes such as pilates, yoga and aerobics. **public benefit in relation to** Hire of the Hall for three wedding parties per year **these objects (include within** Provision of the village hall to assist with a small summer Fete. **this section the statutory declaration that trustees have** The first few months of the financial year were impacted by Covid **had regard to the guidance** lockdowns but we were successful in applying for grants from the Local **issued by the Charity** Authority to cover the downturn in income. **Commission on public benefit)**
## **Additional details of objectives and activities (Optional information)**
**TAR**
March **2012**
3
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
## Section D Achievements and performance
**TAR**
March **2012**
4
## Section D Achievements and erformance p
**Summary of the main achievements of the charity during the year**
Despite the Covid lockdown in 2021 we successfully hired the village hall post lockdown to numerous hirers to provide social benefit to the local community.
We replaced our main hall lights with LED lights and continue to work towards a greener policy
**TAR**
March **2012**
5
## **Section E Financial review**
Cash at bank on the 31/12/21 was £8.3k. Our operational expenditure is **Brief statement of the** approx. £800.00 per month and therefore we have 10 months of reserves **charity’s policy on reserves** in addition to approx.£53,000 in unrestricted investment funds.
**Details of any funds materially in deficit**
None
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)** Sandra Dodd **Position (eg Secretary, Chair,** Treasurer **etc) Date** 3rd August 2022
**TAR**
March **2012**
6
|**Hascombe Village Hall**|**Hascombe Village Hall**||**248414**|||
|---|---|---|---|---|---|
|**Receipts andpayments accounts**|||||**CC16a**|
|**For the period**
**from**|1st January 2021|**To**|31st December|||
|**Section A Receipts and payments**|**Section A Receipts and payments**||||||
|---|---|---|---|---|---|---|
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest**
**£**
**11,052**
**1,080**
**126**
**17,907**
**-**
**-**
**-**
**-**
**30,165**
**1,500**
**-**
**1,500**
**31,665**
**5,471**
**507**
**875**
**1,195**
**1,146**
**4,037**
**35**
**539**
**114**
**13,919**
**10,400**
**-**
**10,400**
**24,319**
**7,346**
**972**
**8,318**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**11,052**
**1,080**
**126**
**17,907**
**-**
**-**
**-**
**-**
**30,165**
**1,500**
**-**
**1,500**
**31,665**
**5,471**
**507**
**875**
**1,195**
**1,146**
**4,037**
**35**
**539**
**114**
**13,919**
**10,400**
**-**
**10,400**
**24,319**
**7,346**||**Last year**
**to the nearest £**|
|Hire|**11,052**|||||**7,653**|
|Interest received|**1,080**|||||**819**|
|Donations and other income excl
transfers|**126**|||||**6,548**|
|Covidgrants|**17,907**|||||**731**|
||**-**||||||
||**-**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
|**_Sub total_**_(Gross income for_
_AR)_|**30,165**|||||**15,751**|
||||||||
|**A2 Asset and investment sales,**
**(see table).**|||||||
|**Disposal of investments**|**1,500**|||||**4,500**|
||**-**|||||**-**|
|**_Sub total_**|**1,500**|||||**4,500**|
|**_Total receipts_**
**A3 Payments**|||||||
|||||||**20,251**|
||||||||
|Caretakingand cleaning|**5,471**|||||**6,974**|
|Electricity|**507**|||||**661**|
|Insurance|**875**|||||**868**|
|Oil|**1,195**|||||**801**|
|Rent,rates and water rates|**1,146**|||||**1,533**|
|Repairs & maintenance|**4,037**|||||**1,786**|
|Sundryand Postage|**35**|||||**5**|
|Telephone|**539**|||||**781**|
|Other|**114**|||||**2,576**|
|**_Sub total_ **|**13,919**|||||**15,984**|
||||||||
|**A4 Asset and investment**
**purchases, (see table)**|||||||
|**Investment account**|**10,400**||||||
||**-**|||||**3,000**|
|**_Sub total_ **|**10,400**|||||**3,000**|
|**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||
|||||||**18,984**|
||||||||
||**7,346**|**-**|**-**|
**7,346**||**1,267**|
|||**-**||**-**||**- 400**|
||**972**|**-**|**-**|**972**||**105**|
||**8,318**|**-**|**-**|**8,318**||**972**|
CCXX R1 accounts (SS)
1
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|Signature
**Details**
**Details**
Leasehold property (notional value)
Furniture, fittings and equipment
Investments COIF 981680001R
Investments COIF 981680001A
Bank current account
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
COIF Charities Deposit Funds
COIF Charities Deposit 'R' account
Charities Investment Fund|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**8,318**
**-**
**-**
**-**
**-**
**-**
**8,318**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**Unrestricted**
**-**
Restricted
**-**
Restricted
**-**
Unrestricted
**-**
Unrestricted
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**265,000**
**20,000**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
Sandra Dodd|**Endowment**
**funds**
**to nearest £**|
|---|---|---|---|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**78**|
||||**8,000**|
||||**41,916**|
||||**41,567**|
||||**11,891**|
||||**Current value**
**(optional)**|
|||||
|||||
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**When due**
**(optional)**|
|||||
|||||
|||||
|||||
|||||
|||||
||||Date of
approval|
|||Sandra Dodd|3/8/2022|
|||||
CCXX R2 accounts (SS)
2
## **Independent examiner's report on the accounts**
**Section A Independent Examiner’s Report**
|**Report to the trustees/**
**members of**
**On accounts for the year**
**ended**
**Set out on pages**|Hascombe Village Hall|Hascombe Village Hall|Hascombe Village Hall|
|---|---|---|---|
|||||
||31 December 2021|**Charity no**
**(if any)**|248414|
|||||
||(remember to include the page numbers of additional sheets)|||
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **31 / 12 / 2021.**
**Responsibilities and** As the charity's trustees, you are responsible for the preparation of the **basis of report** accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
**Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect:
- the accounting records were not kept in accordance with section 130 of the Charities Act; or
- the accounts did not accord with the accounting records; or
- the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
* _Please delete the words in the brackets if they do not apply._
**Date:** 12.07.2022
**Signed: Name:** Roger Wood
**Oct 2018**
**IER**
1
## **Relevant professional** FCA **qualification(s) or body (if any):**
## **Address:**
High Leybourne
Hascombe Road Godalming, Surrey GU8 4AD
## **Section B Disclosure**
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**Give here brief details of any items that the examiner wishes to disclose** .
**Oct 2018**
**IER**
2
IER
Oct 2018